Tender for Service Management Tool

Procurement for the provision and support of a Service Management Tool to be used by the Council to deliver their ICT support functions and ITIL Service Management Processes.

United Kingdom-Aberdeen: Computer-related equipment

2013/S 219-381508

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Aberdeenshire Council
Woodhill House, Westburn Road
For the attention of: Director of Corporate Services
AB16 5GB Aberdeen
UNITED KINGDOM
Telephone: +44 1224665650
Fax: +44 1224665656

Internet address(es):

General address of the contracting authority: http://www.aberdeenshire.gov.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00232

Further information can be obtained from: Aberdeenshire Council
Woodhill House, Westburn Road
AB16 5GB Aberdeen
UNITED KINGDOM
Telephone: +44 1224665650
Fax: +44 1224665656
Internet address: http://www.aberdeenshire.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Aberdeenshire Council
Woodhill House, Westburn Road
For the attention of: Keeley Murray
AB16 5GB Aberdeen
UNITED KINGDOM
Telephone: +44 1224665650
Fax: +44 1224665656
Internet address: http://www.aberdeenshire.gov.uk

Tenders or requests to participate must be sent to: Aberdeenshire Council
Woodhill House, Westburn Road
For the attention of: Director of Corporate Services
AB16 5GB Aberdeen
UNITED KINGDOM
Telephone: +44 1224665650
Fax: +44 1224665656
Internet address: http://www.aberdeenshire.gov.uk

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Provision of a System Management Tool.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 7: Computer and related services
Main site or location of works, place of delivery or of performance: UK.
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Procurement for the provision and support of a Service Management Tool to be used by the Council to deliver their ICT support functions and ITIL Service Management Processes. The contract length will be 5 years with a further two optional one year extensions at the sole discretion of the Council.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=284446.

II.1.6)Common procurement vocabulary (CPV)

30230000, 30236000, 30237000, 30237100, 30237300, 72514000, 72514100, 72514200, 72514300, 72540000, 72541000, 72590000, 72600000, 72610000, 72611000, 72700000, 72910000, 72900000, 51600000, 51610000, 51611000, 35710000, 72212900, 72510000, 50300000, 50312000, 50312100, 50312110, 50312120, 50312210, 50312220, 50320000, 50321000, 50322000, 50323000, 50323100, 48822000, 48900000, 30200000, 72500000, 30237200, 50324000, 72212780, 72212781, 48780000, 48781000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimate only.
Estimated value excluding VAT:
Range: between 300 000 and 400 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: See Pre-Qualification Questionnaire for required details regarding the personal situation of economic operators.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: See Pre-Qualification Questionnaire for required details regarding the economic and financial capacity of the bidders.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
See Pre-Qualification Questionnaire for required details regarding the technical capacity of bidders.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5
Objective criteria for choosing the limited number of candidates: See Pre-Qualification Questionnaire document.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2013/S 205-355193 of 22.10.2013

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

12.12.2013 – 10:30

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

9.1.2014

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

VI.3)Additional information

(SC Ref:284446)

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:11.11.2013