Tender for Short Breaks for Disabled Children and Young People

Tenders are invited for the supply of services in respect of Short Breaks for disabled children and young people.

United Kingdom-Derby: Health and social work services

2013/S 187-322959

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Derby City Council
Procurement, The Council House, Corporation Street
For the attention of: Laura Rose
DE1 2FS Derby
UNITED KINGDOM
Telephone: +44 1332643272
E-mail: procurement@derby.gov.uk

Further information can be obtained from: Derby City Council
The Council House, Corporation Street
Contact point(s): Procurement Team
DE1 2FS Derby
UNITED KINGDOM
Internet address: www.sourcederbyshire.co.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Derby City Council
The Council House, Corporation Street
Contact point(s): Procurement Team
DE1 2FS Derby
UNITED KINGDOM
Internet address: https://www.eastmidstenders.org

Tenders or requests to participate must be sent to: Debry City Council
The Council House, Corporation Street
For the attention of: Tender Receipt Officer (Business Support)
DE1 2FS Derby
UNITED KINGDOM
Internet address: https://www.eastmidstenders.org

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Provision of Short Breaks for Disabled Children and Young People.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 25: Health and social services
Main site or location of works, place of delivery or of performance: Derby.
NUTS code UKF11

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 6
Duration of the framework agreement

Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 1 400 000 GBP

II.1.5)Short description of the contract or purchase(s)

Tenders are invited for the supply of services in respect of Short Breaks for disabled children and young people.
Short breaks form part of a range of services that support disabled children, young people and their families and are provided to give:
– disabled children and young people enjoyable experiences away from their primary carers, thereby contributing to their personal and social development and reducing social isolation;
– parents and carers a necessary and valuable break from their caring responsibilities.
The aim of this Service will be to provide specialist group short breaks and 1:1 support in the home and out in the community to disabled children and young people giving them opportunity to spend time away from their parents/carers so that they are able to have a break from caring.
The contract will be broken into two lots. Tenderers may apply for one or both lots which are broken into the following lots:
– Lot 1 – Specialist Group
– Lot 2 – 1:1 support for Home Based and Community Short Breaks
There will be a maximum of 3 providers contracted for Lot 1 and a maximum of 3 providers contracted for Lot 2.
The initial contract period is 2 years; the contract is estimated to commence 1.4.2014 and expire 31.3.2016.
There will be an option to extend the contract for a maximum of 2 years in 12 monthly increments, subject to satisfactory performance, business needs and agreement by both parties. Maximum contract period is 4 years.
The value of the framework is 1 400 000 GBP total over the 4 year period, therefore approximately 350 000 GBP per annum.

II.1.6)Common procurement vocabulary (CPV)

85000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

II.2.2)Information about options

Options: yes
Description of these options: Option for a further 2 years in annual increments to a maximum contract period of 4 years.
First renewal 31.3.2016 until 31.3.2017.
Second renewal 31.3.2017 until 31.3.2018.

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 2

II.3)Duration of the contract or time limit for completion

Starting 1.4.2014. Completion 31.3.2016

Information about lots

Lot No: 1 Lot title: Specialist Group

1)Short description

The aim of this Service will be to provide specialist short break group sessions for disabled children and young people so that they are able to enjoy activities in these environments and spend time away from their parents/carers so that they are able to have a break from caring.

2)Common procurement vocabulary (CPV)

85000000

3)Quantity or scope

Short breaks form part of a continuum of services that support disabled children, young people and their families and are provided to give:
– disabled children and young people enjoyable experiences away from their primary carers, thereby contributing to their personal and social development, reducing social isolation and their overall well-being;
– parents and carers a necessary and valuable break from their caring responsibilities.

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 2 Lot title: 1:1 support for Home Based and Community Short Breaks

1)Short description

The aim of this Service will be to provide 1:1 support at home or out in the community to disabled children and young people so that they are able to enjoy activities in these environments and spend time away from their parents/carers so that they are able to have a break from caring.

2)Common procurement vocabulary (CPV)

85000000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Legal form to be taken by the group of economic operators to whom the contract is to be awarded: Joint and several liability to be assumed by all group bidders before acceptance.

III.1.4)Other particular conditions

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Any supplier may be disqualified who:
(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order compulsory winding up the administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organization, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26 May 1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j)has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10 June 1991 on prevention of the use of the financial system for the purpose of money laundering.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (c) a statement of the undertaking’s overall turnover and, where appropriate , of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information of these turnovers is available.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(a) a list of the works carried out over the past five years, accompanied by certificates of satisfactory execution for the most important works. These certificates shall indicate the value, date and site of the works and shall specify whether they were carried out according to the rules of the trade and properly completed. Where appropriate, the competent authority shall submit these certificates to the contracting authority direct;

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

EASD-9BTHCZ TD0708

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 21.10.2013 – 23:59
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

8.11.2013 – 14:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: September 2015 or if extensions taken then September 2017.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

This process is being managed electronically, please go to www.sourcederbyshire.co.uk to obtain the documents.

If you have any problems please contact procurement@derby.gov.uk or telephone support within the Help section.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Derby City Council
The Council House, Corporation Street
DE1 2FS Derby
UNITED KINGDOM

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Derby City Council will incorporate a minimum 10 calendar days standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Applicants have 2 working days from the notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before the expiry of the standstill period. Such additional information should be required from the contact details provided in section 1.1 of this notice. If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the Court may only award damages. The purpose of the standstill period referred to above is to allow parties to apply to the Courts to set aside the award decision before the contract is entered into.

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:24.9.2013