Tender for Supply of Agency Staff

Tender for Supply of Agency Staff

To supply agency staff to work in conjunction with Council staff performing refuse collection, waste disposal, street sweeping and grounds maintenance activities for an initial contract period of 3 years with a possible extension of up to 3 further years subject to agreement.

United Kingdom-Perth: Supply services of personnel including temporary staff

2014/S 020-031349

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Perth and Kinross Council
Pullar House, Kinnoull Street
Contact point(s): The Environment Service
For the attention of: The Executive Director
PH1 5GD Perth
UNITED KINGDOM
Telephone: +44 1738475000
Fax: +44 1738475510

Internet address(es):

General address of the contracting authority: http://www.pkc.gov.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00372

Electronic access to information: www.publiccontractsscotland.gov.uk

Further information can be obtained from: Perth and Kinross Council
Friarton Depot, Friarton Road
Contact point(s): The Environment Service
For the attention of: Nigel Taylor
PH2 8DF Perth
UNITED KINGDOM
Telephone: +44 1738477121
E-mail: njtaylor@pkc.gov.uk
Fax: +44 1738477130
Internet address: http://www.pkc.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: Perth and Kinross Council
Pullar House, Kinnoull Street
Contact point(s): The Environment Service
For the attention of: The Executive Director
PH1 5GD Perth
UNITED KINGDOM
Telephone: +44 1738475000
E-mail: KDMcNamara@pkc.gov.uk
Fax: +44 1738475510
Internet address: http://www.pkc.gov.uk

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

Environment
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Tender for Supply of Agency Staff.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 22: Personnel placement and supply services
Main site or location of works, place of delivery or of performance: Perth and Kinross Council area.
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

To supply agency staff to work in conjunction with Council staff performing refuse collection, waste disposal, street sweeping and grounds maintenance activities for an initial contract period of 3 years with a possible extension of up to 3 further years subject to agreement. There is in addition a potential requirement for the provision of cleaning staff as part of this contract though there is no guarantee at time of tender that this requirement will be utilised.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=285714

II.1.6)Common procurement vocabulary (CPV)

79620000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

the value of this contract has varied considerably over recent years reflecting the varying requirements for staff numbers which have mirrored changing working practices and budgets available.
Estimated value excluding VAT:
Range: between 1 500 000 and 2 500 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: There is a possibility of contract extension up to a period of 3 years, subject to agreement of Perth and Kinross Council. Any extension may be for 1 to 3 years based on an assessment of circumstances prevailing at the time.
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

None.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Terms of payment are monthly following submission of timesheets and invoices.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Not applicable.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: There are a number of Conditions which apply to this Contract. These are described in the Conditions of Contract section of the Contract document.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(7) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established
(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide evidence of relevant professional risk indemnity insurance.
(2) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.
(3) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.
Companies must not pay staff through an umbrella scheme or mobile workers scheme.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(1) A statement of the candidate’s average annual number of staff and managerial staff over the previous 3 years
(2) Details of the educational and professional qualifications of their managerial staff; and those of the person(s) who would be responsible for providing the services or carrying out the work or works under the contract;
(3) All candidates will be required to provide certification drawn up by an independent body attesting the compliance of the economic operator with quality assurance standards based on the relevant European standards.
(4) A statement of the principal goods sold or services provided by the supplier or the services provider in the past 3 years, detailing the dates on which the goods were sold or the services provided; the consideration received; the identity of the person to whom the goods were sold or the services were provided
(5) A check may be carried out by the contracting authority or by a competent official body of the State in which the candidate is established, to verify the technical capacity of the candidate; and if relevant, on the candidates study and research facilities and quality control measures;
(6) A statement of the candidate’s technical facilities; measures for ensuring quality; and their study and research facilities;
(7) An indication of the proportion of the contract which the services provider intends possibly to subcontract.
(8) A statement of the technicians or technical services available to the candidate to carry out the work under the contract; or be involved in the production of goods or the provision of services under the contract; particularly those responsible for quality control, whether or not they are independent of the candidate.
The sections outlined below of the PQQ shall be used to limit the number of operators invited to tender. the top 6 shall be invited to tender.
(G) Techncial Capacity 49 – 54 32 %
(I) Quality Management 55 – 61 32 %
(J) Equal Opportunities 62- 67 4 %
(L) Health and Safety 68- 82 32 %
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 6
Objective criteria for choosing the limited number of candidates: Technical capacity as stated on the attached PQQ.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

5.3.2014 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

20.3.2014
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 3 years or potentially 6 if the extension is awarded.
VI.2)Information about European Union funds
VI.3)Additional information

We consider that TUPE applies to this contract.
(SC Ref:285714)
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:27.1.2014