Tender to Supply Audio Visual Equipment to Powys County Council

Tender to Supply Audio Visual Equipment to Powys County Council

Phased Replacement of Congress and Audio / Visual Aids at Powys County Council.

United Kingdom-Llandrindod Wells: Television and audio-visual equipment

2013/S 223-387923

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Powys County Council
County Hall
For the attention of: Claire Powell
LD1 5LG Llandrindod Wells
Telephone: +44 597826469

Internet address(es):

Address of the buyer profile: http://www.sell2wales.gov.uk/search/Search_AuthProfile.aspx?ID=AA0354

Electronic access to information: www.etenderwales.bravosolution.co.uk

Electronic submission of tenders and requests to participate: www.etenderwales.bravosolution.co.uk

Further information can be obtained from: Powys County Council
County Hall
LD1 5LG Llandrindod Wells
Telephone: +44 597826469

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Powys County Council
County Hall
LD1 5LG Llandrindod Wells
Telephone: +44 597826469

Tenders or requests to participate must be sent to: Powys County Council
County Hall
LD1 5LG Llandrindod Wells
Telephone: +44 597826469

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

Phased Replacement of Congress and Audio / Visual Aids at Powys County Council
II.1.2)Type of contract and location of works, place of delivery or of performance

Main site or location of works, place of delivery or of performance: Powys County Council
NUTS code UKL24

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

The purpose of this document is to invite applications from suitably qualified and experienced contractors for a Contract, to design, provide, install, commission and maintain, a congress and video/audio system for Powys County Council. Contractors are required to be Constructionline registered and CHAS compliant (or equivalent), and have relevant recent experience in similar organisations of installing similar equipment and systems.
The intended outcome is the ability of the Council to conduct its business via a replacement congress system and audio/visual aids, through a single contractor, throughout the county on various sites.
The appointed Contractor will be expected to also provide maintenance- including call outs, training, (including train the trainer) and relevant warrantees, for an initial 12 months, with an option to extend it on a further 12 monthly basis as required- for a maximum of 36 months.
The project is to be implemented with a phased approach, and the Council may choose to take up the phased requirements or not. The future proofing of the hardware and technology installed is an essential requirement of any proposal provided.
It is intended that the whole solution be provided by one organisation without sub-contracting in order to ensure consistency of the system across each site in commissioning and on-going.
The full specification can be found in Section 7.0 of this document and should be carefully read before answering any question on the Bravosolutions Portal.
II.1.6)Common procurement vocabulary (CPV)

32320000, 32321200, 32351300, 51611100

II.1.7)Information about Government Procurement Agreement (GPA)

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

As per the specification provided in the Invitation to Tender Documents.
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 14.1.2014
IV.3.4)Time limit for receipt of tenders or requests to participate

17.1.2014 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

Powys County Council will be conducting this procurement exercise through the Value Wales e-Tendering portal. This can be found at www.etenderwales.bravosolution.co.uk all information may be downloaded and returned through this channel.

Internet address(es): http://etenderwales.bravosolution.co.uk

Suppliers Instructions How to Express Interest in this Tender
1. Register your company on the eTenderwales portal (this is only required once)
— Browse to the eSourcing Portal: www.etenderwales.bravosolution.co.uk

— Click the ‘Click here to register’ link
— Accept the terms and conditions and click ‘continue’
— Enter your correct business and user details
— Note the username you chose and click ‘Save’ when complete
— You will shortly receive an email with your unique password (please keep this secure)
2. Express an Interest in the tender
— Login to the portal with the username/password
— Click the ‘Open Access ITTs’ link. (These are Tenders open to any registered supplier)
— Click on the relevant ITT to access the content.
— Click the ‘Express Interest’ button in the ‘Actions’ box on the left-hand side of the page.
— This will move the ITT into your ‘My ITTs’ page. (This is a secure area reserved for your projects only)
— Click on the ITT code, you can now access any attachments by clicking the ‘Settings and Buyer Attachments’ in the ‘Actions’ box
3. Responding to the tender
— You can now choose to ‘Reply’ or ‘Reject’ (please give a reason if rejecting)
— You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification
— Note the deadline for completion, then follow the onscreen instructions to complete the ITT
— There may be a mixture of online and offline actions for you to perform (there is detailed online help available)
If you require any further assistance use the online help, or the BravoSolution help desk is available Mon – Fri (8am – 6pm) on:
— eMail: help@bravosolution.co.uk

— Phone: +44 8003684850 / Fax: +44 2070800480
(WA Ref:3433)

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:15.11.2013