Tender for the Supply of Audio Visual Products and Services

Tender for the Supply of Audio Visual Products and Services

Lot 1: Audio Visual Equipment and peripheral products – supply only; Lot 2: Audio Visual Products and Services – supply and fit; Lot 3: Audio Visual Products and Services – design, supply and install.

United Kingdom-Cardiff: Audio-visual equipment

2014/S 149-267547

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

University of South Wales
C/O HEPCW Cardiff University, 8th Floor, McKenzie House, 30-36 Newport Road
Contact point(s): Higher Education Purchasing Consortium, Wales (HEPCW)
For the attention of: Howard Allaway
CF24 0DE Cardiff
UNITED KINGDOM
Telephone: +44 2920874016
E-mail: hepcw@wales.ac.uk

Internet address(es):

General address of the contracting authority: http://www.hepcw.ac.uk

Electronic access to information: www.sell2wales.gov.uk

Further information can be obtained from: HEPCW
Cardiff University, 8th floor, McKenzie House, 30-36 Newport Road
Contact point(s): HEPCW
For the attention of: Howard Allaway
CF24 0DE Cardiff
UNITED KINGDOM
Telephone: +44 2920874016
E-mail: hepcw@wales.ac.uk
Internet address: http://www.sell2wales.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: HEPCW
Cardiff University, 8th floor, McKenzie House, 30-36 Newport Road
Contact point(s): HEPCW
For the attention of: Howard Allaway
CF24 0DE Cardiff
UNITED KINGDOM
Telephone: +44 2920874016
E-mail: hepcw@wales.ac.uk
Internet address: www.hepcw.ac.uk

Tenders or requests to participate must be sent to: Higher Education Purchasing Consortium, Wales
Cardiff University, 8th Floor, McKenzie House, 30-36 Newport Road
Contact point(s): HEPCW
For the attention of: Howard Allaway
CF24 0DE Cardiff
UNITED KINGDOM
Telephone: +44 2920874016
E-mail: hepcw@wales.ac.uk
Internet address: http://www.hepcw.ac.uk

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Members of the Southern Universities Purchasing Consortium (http://www.supc.ac.uk/engage/about-us/about-us)

Members of the London Universities Purchasing Consortium (http://www.lupc.ac.uk)

Members of the Higher Education Purchasing Consortium, Wales (http://www.hepcw.ac.uk/about-us-2/)

 

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Tender for the Supply of Audio Visual Products and Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: United Kingdom.

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 95

Duration of the framework agreement

Duration in months: 48

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 90 000 000 and 100 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

The supply of Audio Visual Products and Services to members of the Higher Education Purchasing Consortium, Wales (HEPCW)www.hepcw.ac.uk, SUPC and LUPC. Consisting of 3 lots:

— Lot 1: Audio Visual Equipment and peripheral products – supply only;
— Lot 2: Audio Visual Products and Services – supply and fit;
— Lot 3: Audio Visual Products and Services – design, supply and install.
Lots 2 and 3 have been split into 5 geographical regions covering all current members of the participating consortia.

Tender documents are available via http://www.sell2wales.gov.uk – you will need to register (free of charge) in order to download the zipped file.

Note: to register your interest in this notice and obtain any additional information please visit the Sell2Wales Website athttp://www.sell2wales.gov.uk/Search/Search_Switch.aspx?ID=12230

II.1.6)Common procurement vocabulary (CPV)

32321200323213005030000050340000323200005100000051310000513120005131300051314000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

On behalf of the University of South Wales, the HEPCW will manage the framework agreement on behalf of our members and the members of participating purchasing consortia. In this case SUPC and LUPC. The framework will be awarded for 48 months in total, 24 months initially with 2 subsequent options to extend by 12 months. Spend through the existing HEPCW framework agreement is approximately 23 500 000 GBP per annum. There is however no guaranteed level of expenditure on this Agreement; the competitiveness, level of service offered, and marketing effort of the chosen suppliers will be a large factor in determining how many institutions support the Agreement.
Estimated value excluding VAT:
Range: between 90 000 000 and 100 000 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Starting 1.12.2014. Completion 30.11.2018

Information about lots

Lot No: 1 Lot title: Audio Visual Equipment and peripheral products – supply only

1)Short description

Lot 1 will be utilised by buyers for the supply only of Audio Visual Products, where there is no requirement for fitting or installation services. This lot will also include peripheral items such as, but not exclusively, lamps and other replacement parts, cabling, brackets, plates, mounts, mics, security cages, stands, whiteboard accessory kits, tripods and flipchart stands.

2)Common procurement vocabulary (CPV)

3232120032321300

3)Quantity or scope

Unlimited
Estimated value excluding VAT:
Range: between 15 000 000 and 16 000 000 GBP
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

This lot is for supply to all regions.

Lot No: 2 Lot title: Audio Visual Products and Services – supply and fit.

1)Short description

Lot 2 ‘Supply and Fit’ refers to the supply and installation of basic projects, specified by the customer and therefore requiring no design element and/or project management.

2)Common procurement vocabulary (CPV)

323200003232120050340000323213005100000051310000513120005131300051314000

3)Quantity or scope

Unlimited.
Estimated value excluding VAT:
Range: between 30 000 000 and 32 000 000 GBP
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

This lot has been divided into regions, i.e.:
— region 1 – East Anglia and North of M4;
— region 2 – SW England (Avon/Dorset/Somerset/Devon/Cornwall);
— region 3 – South and SE England;
— region 4 – Greater London;
— region 5 – Wales.
Applicants can bid for one or more regions.

Lot No: 3 Lot title: Audio Visual Products and Services – design, supply and install

1)Short description

Lot 3 will be utilised by buyers for the planning, design, supply and installation of audiovisual solutions where a full custom design and/or project management service is required.

2)Common procurement vocabulary (CPV)

32320000323212003232130050300000503400005100000051310000513120005131300051314000

3)Quantity or scope

unlimited
Estimated value excluding VAT:
Range: between 45 000 000 and 47 000 000 GBP
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

This lot has been divided into regions, i.e.:
— region 1 – East Anglia and North of M4;
— region 2 – SW England (Avon/Dorset/Somerset/Devon/Cornwall);
— region 3 – South and SE England;
— region 4 – Greater London;
— region 5 – Wales.
Applicants can bid for one or more regions.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

As included in tender documentation.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As included in tender documentation.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability in the event of a consortium bid.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As included in the tender documentation.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Other information and mandatory requirements necessary for evaluating if the requirements are met – see tender document.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As included in the tender documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: yes
Additional information about electronic auction: An electronic auction will not be used for the award of the framework agreement. Institutions may choose to use an electronic auction if undertaking a further competition under the framework agreement.
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

HEPCW/AV Products & Services/2014
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 29.9.2014

IV.3.4)Time limit for receipt of tenders or requests to participate

30.9.2014 – 13:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

until: 2.1.2015

IV.3.8)Conditions for opening of tenders

Date: 30.9.2014 – 14:00

Place:

HEPCW office, Cardiff University, 8th floor, McKenzie House, 30-36 Newport Road, Cardiff, CF24 0DE.

 

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

Suppliers will need to register their interest online via www.sell2wales.gov.uk All documents can be downloaded via Sell2Wales and will need to register free, if you haven’t already, in order to access the contract notice and zipped file of ITT documents. Registration on this website is free of charge. Your bid should be returned on time and in accordance with instructions provided within the ITT document.

(WA Ref:12230)

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

1.8.2014