Tender for the Supply of Bulk Rock Salt

United Kingdom-Oldbury: Rock salt

2014/S 201-354583

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Sandwell Metropolitan Borough Council
Sandwell Council House, Freeth Street
Contact point(s): Corporate Procurement Service
For the attention of: Lisa Poole
B69 3DB Oldbury
UNITED KINGDOM
Telephone: +44 1215693815
E-mail: lisa_poole@sandwell.gov.uk

Internet address(es):

General address of the contracting authority: www.sandwell.gov.uk

Address of the buyer profile: www.sandwell.gov.uk

Further information can be obtained from: Sandwell MBC In-tend Supplier Portal (Please see Internet address URL below)
Internet address: https://in-tendhost.co.uk/sandwellmbc

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Sandwell MBC In-tend Supplier Portal (Please see Internet address URL below)
Internet address: https://in-tendhost.co.uk/sandwellmbc

Tenders or requests to participate must be sent to: Sandwell MBC In-tend Supplier Portal (Please see Internet address URL below)
Internet address: https://in-tendhost.co.uk/sandwellmbc

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Tender for the Supply of Bulk Rock Salt.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: The Borough of Sandwell which consists of six towns; Oldbury, Rowley Regis, Smethwick, Tipton, Wednesbury and West Bromwich.

NUTS code UKG34

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 4

Duration of the framework agreement

Duration in months: 48

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 1 300 000 GBP

II.1.5)Short description of the contract or purchase(s)

The Council wishes to invite interested Organisations (Tenderers) to participate in a tender exercise to establish a multi-Supplier Framework Agreement for the reliable supply of these Goods (the Invitation To Tender).
The Council has an identified requirement for the bulk supply of de-icing salt — Brown Ground Rock Salt — 6mm, to support the Council in its delivery of front-line winter service delivery.
In the event of harsh winter conditions, where there is a shortage of supply of brown ground rock salt, the Council may also have a requirement for the bulk supply of White Rock Salt (Marine Grade) — 6mm.
The Council will require bulk delivery of the goods detailed in this tender to the Councils Highways depot at Taylors Lane in Oldbury.
For the purpose of the Invitation to Tender, prospective suppliers are required to submit prices taking into consideration these delivery requirements.
As an indication the Framework Agreement is expected to commence on 1.2.2015 and will be for a period of 4 years effective from 1.2.2015 to 31.1.2019, with no option to extend. There is no limit (within reason) to the duration of individual orders awarded under the Framework Agreement.
Expenditure for the Supply of Brown Ground Rock Salt for the Council over a recent 12 month period was GBP 350 000. Expenditure on this product over the possible four year period of the Framework Agreement is expected to be in the region of GBP 1 300 000.
These figures are intended to be used as a guide only and are not a guarantee of business that will be generated from the Framework Agreement. The Council is not bound by this estimate and may purchase more or less.
The Council is following the Open procedure for this procurement exercise and the I T T and related documents will be available to Tenderers upon an expression of interest on the Sandwell M B C In-tend Supplier Portal.

If you would like to tender for this Framework Agreement, please visit https://in-tendhost.co.uk/sandwellmbc to access the Sandwell M B C In-tend Supplier Portal. From the homepage you will either need to login using an existing account or click on Register to complete the simple registration process to receive your login details. From the homepage enter your email address and password then click Login. Once logged into the system, click on Tenders from the top menu bar to list all the current opportunities. Once you have found the relevant opportunity you should click on View Details. You will then have access to the Express Interest button at the bottom of the screen which will provide you with immediate access to the I T T and related documents.

The last date for expressions of interest on the Sandwell M B C In-tend Supplier Portal will be 16:00 hrs, 18.11.2014.
All enquiries related to the I T T should be directed through the Sandwell M B C In-tend Supplier Portal Correspondence function by no later than 16:00 hrs, 18.11.2014. The Council is under no obligation to respond to any enquiries received after this date.
I T Ts must be submitted through the Sandwell M B C In-tend Supplier Portal by no later than 16:00 hrs, 24.11.2014 which is the date fixed for submission of responses to the I T T.
For a Step by Step user guide to the Sandwell M B C In-tend Supplier Portal please click on the Guidance for Suppliers section of the website located on the top menu bar.
All procurement responses must be carried out via the Sandwell M B C In-tend Supplier Portal.
If you require further assistance in respect of the Sandwell M B C In-tend Supplier Portal please contact the In-tend support team on +44 8442728810.
Important notice:
As one of our suppliers, we need to make sure you receive our email notifications.

To ensure our emails reach your inbox please add our email domain@in-tend.co.uk to your safe senders and check your spam filter settings. Thank you.

II.1.6)Common procurement vocabulary (CPV)

14410000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

II.2.2)Information about options

II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Please refer to the ITT Documents.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Please refer to the ITT Documents.
Minimum level(s) of standards possibly required: Please refer to the ITT Documents.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Please refer to the ITT Documents.
Minimum level(s) of standards possibly required:
Please refer to the ITT Documents.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

Lowest price

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

SCC118

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 18.11.2014 – 16:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

24.11.2014 – 16:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Sandwell MBC will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.
The Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

15.10.2014