Tender to Supply Car Park Management System

Tender to Supply Car Park Management System

Provision, maintenance and support of a barriered, ANPR, ticketless pay on exit (pay on foot) solution.

United Kingdom-Stratford-upon-Avon: Parking meters

2016/S 201-364076

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Stratford-on-Avon District Council
Elizabeth House, Church Street
Contact point(s): Stratford-on-Avon District Council
For the attention of: Charlotte Hume
CV37 6HX Stratford-upon-Avon
United Kingdom
Telephone: +44 1789260604
E-mail: procurement@stratford-dc.gov.uk
Fax: +44 1789260860

Internet address(es):

General address of the contracting authority: http://www.stratford.gov.uk

Electronic access to information: http://www.stratford.gov.uk/council/tender.cfm

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract


II.1.1)Title attributed to the contract by the contracting authority:

Parking Services car park management system.

II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: Bridgeway Multi-storey and Surface car parks, Bridgeway, Stratford-upon-Avon, Warwickshire. CV37 6YX.

NUTS code UKG13

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Provision, maintenance and support of a barriered, ANPR, ticketless pay on exit (pay on foot) solution in one combined multi-storey / surface car park in the centre of Stratford-Upon-Avon.

II.1.6)Common procurement vocabulary (CPV)

38730000, 51214000, 63712400

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes


This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 70 000 and 120 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 120 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

It is envisaged that a performance bond with a value of 10 % of the total annual sum is required. If there is a parent undertaking, then a parent company guarantee may also be required.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Details to be included in Invitation To Tender.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Consortia arrangements are detailed at paragraph 1.9 of the Pre-Qualification Questionnaire and, among other things, the Authority may require a consortium to assume a legal form if awarded the contract, to the extent that a specific legal form is deemed by the Authority as being necessary for the satisfactory performance of the contract.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Pre-Qualification Questionnaire details the criteria and evaluation including grounds for mandatory and discretionary exclusion and evaluation criteria covering: project specific questions, insurance, compliance with equality and environmental legislation and health and safety.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: The Pre-Qualification Questionnaire details the economic and financial standing criteria and evaluation including: financial information and guarantee requirements.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
The Pre-Qualification Questionnaire details the technical and professional ability criteria and evaluation including: relevant experience and contract examples.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure


IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 4: and maximum number 6
Objective criteria for choosing the limited number of candidates: Economic and financial standing, technical and professional ability, project-specific questions, insurance, compliance with equality and environmental legislation and health and safety.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:


IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2016/S 175-315119 of 10.9.2016

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

17.11.2016 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates


IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Bidders should note, that, as a PIN was issued on 10.9.2016, this restricted procurement process will be accelerated at ITT stage.
From the date of this Contract Notice being dispatched the PQQ will be immediately available for Bidders to access on the webpage specified in I.1 above.
The deadline in IV:3.4 above, i.e. 12 noon on 17.11.2016, is for the receipt of PQQs
ITTs will be issued on 24/11/2016 and the deadline for receipt of Tenders will be 12 noon on 8.12.2016.
The Council does not intend to depart from the proposed timeframe but it reserved the right to do so at any stage.
The timeframe set out in II.3 above is for the duration of the contract (from the award of contract).
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:



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