Tender for the Supply and Delivery of Office Stationery

Tender for the Supply and Delivery of Office Stationery

Supply and delivery of office stationery including paper to multiple council sites across Stoke-on-Trent.

United Kingdom-Stoke-on-Trent: Stationery

2016/S 218-396509

Contract notice


Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Stoke-on-Trent City Council
Civic Centre, Glebe Street
United Kingdom
Contact person: Andrew Elliott
Telephone: +44 1782232448
E-mail: andrew.elliott@stoke.gov.uk
NUTS code: UKG23
Internet address(es):Main address: www.stoke.gov.uk

Address of the buyer profile: https://iewm.bravosolution.co.uk/sotandstaffordshireauthorities/

I.1)Name and addresses

Newcastle-under-Lyme Borough Council
Civic Offices, Merrial Street
United Kingdom
Contact person: Simon Sowerby
Telephone: +44 1782742756
E-mail: simon.sowerby@newcastle-staffs.gov.uk
NUTS code: UKG2
Internet address(es):Main address: www.newcastle-staffs.gov.uk

I.1)Name and addresses

Staffordshire County Council
2 Staffordshire Place, Tipping Street
ST16 2DH
United Kingdom
Contact person: Matthew Sutton
Telephone: +44 1785854648
E-mail: matthew.sutton@staffordshire.gov.uk
NUTS code: UKG24
Internet address(es):Main address: www.staffordshire.gov.uk

I.1)Name and addresses

East Staffordshire Borough Council
Burton upon Trent
DE14 9JG
United Kingdom
Contact person: Sara Gummerson
Telephone: +44 128350826
E-mail: sara.gummerson@eaststaffs.bc.gov.uk
NUTS code: UKG2
Internet address(es):Main address: www.eaststaffsbc.gov.uk

I.1)Name and addresses

Lichfield District Council
District Council House, Frog Lane
WS13 6YY
United Kingdom
Contact person: Diane Wood
Telephone: +44 1543308133
E-mail: diane.wood@lichfielddc.gov.uk
NUTS code: UKG2
Internet address(es):Main address: www.lichfielddc.gov.uk

I.2)Joint procurement

The contract involves joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at:https://iewm.bravosolution.co.uk/sotandstaffordshireauthorities/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://iewm.bravosolution.co.uk/sotandstaffordshireauthorities/
Tenders or requests to participate must be submitted to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://iewm.bravosolution.co.uk/sotandstaffordshireauthorities/

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement


Office Stationery Including Paper.

Reference number: RS/2015/109

II.1.2)Main CPV code

30192700 – AB18

II.1.3)Type of contract


II.1.4)Short description:

Supply and delivery of office stationery including paper to multiple council sites across Stoke-on-Trent.

II.1.5)Estimated total value

Value excluding VAT: 1 600 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKG23
Main site or place of performance:


II.2.4)Description of the procurement:

Tenders are invited for the Supply and Delivery of Office Stationery including paper to multiple locations across Stoke-on-Trent.

This contract will also be available for named local authorities who have expressed an interest in utilising this framework. Participation of these authorities is NOT guaranteed and are supplied for information purposes only.

The estimated total value for Stoke-on-Trent will be GBP 940 000 (approx GBP 235k per annum) — although this figure is not guaranteed.

The estimated total value for Lichfield District Council is GBP 120 000 (approx. GBP 30 000 per annum).

The estimated total value for Staffordshire County Council is GBP 400 000 (approx. GBP 100 000 per annum)

The estimated total value for East Staffordshire Borough Council is GBP 80 000 (approx. GBP 20 000 per annum)

The estimated total value for Newcastle-under-Lyme Borough Council is GBP 60 000 (approx. GBP 15 000 per annum)

Supplier Instructions:



1.Browse to the WMCoE eSourcing Portal:


2. Click the ‘Click here to register’ link

3. Accept the terms and conditions and click ‘continue’

4. Enter your correct business and user details

5. Note the username you chose and click ‘save’ when complete

6. You will receive an email with your unique password (keep this secure)

7. Login to the portal with the username/password

8.Click the ‘ITTs open to all suppliers’ link. (These are ITTs open to any registered supplier)

9. Click on the relevant ITT to access the content

10. Click the ‘Express Interest’ button in the ‘Actions’ on the left-hand side of the page.

This will move the ITT over to the ‘My ITTs’ page. (This is a secure area reserved for your projects only)

11. Click on the ITT code, you can now access any attachments by clicking the ‘Settings and Buyer Attachments’ in the ‘Actions’ box on the left-hand side of the page

12. You can now choose to ‘Reply’ or ‘Reject’

13. Note the deadline for completion, then follow the onscreen instructions to complete the ITT

If you require any further assistance the BravoSolution help desk is available Mon-Fri — 8 am-6 pm on: email: help@bravosolution.co.uk

Telephone No: 0800 368 4850 / Fax No: 020 7080 0480.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 1 600 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
In the case of framework agreements, provide justification for any duration exceeding 4 years: Not applicable.
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 19/12/2016
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:


IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 19/12/2017

IV.2.7)Conditions for opening of tenders

Date: 19/12/2016
Local time: 12:15

Stoke-on-Trent City Council.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

Every 4 years.

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

To view this notice, please click here:


GO Reference: GO-2016119-PRO-9086591.

VI.4)Procedures for review

VI.4.1)Review body

Stoke-on-Trent City Council
Civic Centre, Glebe Street
United Kingdom
Telephone: +44 1782232448
E-mail: andrew.elliott@stoke.gov.ukInternet address:www.stoke.gov.uk

VI.4.2)Body responsible for mediation procedures

Stoke-on-Trent City Council
Civic Centre, Glebe Street
United Kingdom
Telephone: +44 1782232841Internet address:www.stoke.gov.uk

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:


VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:



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