Tender to Supply and Election Management System
For publishing and maintaining an accurate register of electors and managing elections respectively.
United Kingdom-Kingston: Software package and information systems
Section I: Contracting authority
I.1)Name and addresses
Guildhall, High Street
Contact person: Mr Paul Freeman
Telephone: +44 2085475181
NUTS code: UKI63
I.4)Type of the contracting authority
Section II: Object
Election Management System.
II.1.2)Main CPV code
II.1.3)Type of contract
Kingston Council is procuring an Election Management System to ensure the Electoral Registration Officer and Returning Officer are able to continue to undertake their statutory duties by publishing and maintaining an accurate register of electors and managing elections respectively.
II.1.6)Information about lots
II.2.3)Place of performance
II.2.4)Description of the procurement:
Kingston Council is procuring an Election Management System (EMS) to ensure the Electoral Registration Officer and Returning Officer are able to continue to undertake their statutory duties by publishing and maintaining an accurate register of electors and managing elections respectively. The chosen EMS will need to comply with legislation and Kingston Council’s ICT and data and information management procedures. The EMS should: — Allow the ERO to publish, maintain and distribute an accurate register of electors, updates and the absent voter record — Allow the RO to administer all statutory elections in line with legislation — Allow the RO to undertake 100 % postal vote statement checking — Hold the polling scheme as designated by the Council and allow the electoral services team to update this as and when required — Facilitate a move towards ‘digital by default’, in line with the local authority’s policy whilst ensuring legislative requirements are met.
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
II.2.10)Information about variants
II.2.11)Information about options
II.2.13)Information about European Union funds
The award criteria is contained within the Tender documents.
Section III: Legal, economic, financial and technical information
Section IV: Procedure
IV.1.1)Type of procedure
IV.1.8)Information about the Government Procurement Agreement (GPA)
IV.2.2)Time limit for receipt of tenders or requests to participate
IV.2.4)Languages in which tenders or requests to participate may be submitted:
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders
All tenders will be opened at one time by the Head of Corporate Governance and the appropriate Director, Executive Head or Service Manager.
The terms ‘Head of Corporate Governance’, ‘Director’, ‘Executive Head’, and ‘Service Manager’ include any officer duly authorised by the same.
Section VI: Complementary information
VI.1)Information about recurrence
VI.5)Date of dispatch of this notice: