Tender for Supply of Furniture and Soft Furnishings
FRAMEWORK FOR SUPPLY OF FURNITURE, SOFT FURNISHINGS, APPLIANCES AND THE PROVISION OF STORAGE AND STOCK MANAGEMENT IN CONNECTION WITH A FURNITURE PACK RENTAL SCHEME.
United Kingdom-Huddersfield: Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products
Section I: Contracting authority
The Council of the Borough of Kirklees
c/o Kirklees Neighbourhood Housing, Perseverance House, St Andrews Road
For the attention of: Susan Greenwood
HD1 6RZ Huddersfield
Telephone: +44 1484416721
General address of the contracting authority: https://www.kirklees.gov.uk
Electronic access to information: https://www.YORtender.co.uk
Electronic submission of tenders and requests to participate: https://www.YORtender.co.uk/procontracts/supplier/nsf
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
Section II: Object of the contract
NUTS code UKE43
Duration of the framework agreement
Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement
Estimated value excluding VAT: 560 000 000 GBP
The Young People’s Tenancies Team within KNH manages Council tenancies held by sixteen to eighteen (16-18) year olds.
The Council is looking for a customer focused one-stop shop to provide goods and ancillary services so that it can offer a rentable furniture pack to its young clients. The Council is looking for a responsive, prompt order and delivery service as well as a stock management service when required.
There will between eighty(80) and one hundred and ten (110) new tenancies per annum and the Council is seeking a two (2) year framework contract with the option to extend for up to two (2) further periods of one (1) year each. Terms defined in the Framework Agreement shall where used in this Specification bear the same meanings unless the context otherwise requires.
The core inventory per property is:
– Electric cooker
– Fridge freezer OR fridge with ice box (dependent on kitchen layout)
– Washing Machine
– Carpets for lounge, bedroom and hall
– Vinyl flooring for kitchen and bathroom
– Curtains OR voile to lounge and bedroom (including curtain tracks or hanging wire)
– Double Bed (metal frame and mattress)
These items will generally be ordered as a package, but individual items may also be ordered, for example as replacements.
There will also be some occasions when other items will be required as follows:
– Single Wardrobe
– 2 seater Sofa
These items will not be required as a package.
For further details, please refer to Part 2 of Schedule 1 of the Tender Documents (‘Project Brief & Specification’).
39000000, 39100000, 39200000, 39220000, 39500000, 39530000, 39531000, 39700000, 39710000, 39140000, 39143000, 39143100, 39143110, 39143120, 39143300
Description of these options: The Council shall have the option of extending the Framework Agreement up to a maximum of two (2) x further twelve (12) month periods beyond the initial two (2) year Contract Period.
Number of possible renewals: 2
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 12 (from the award of the contract)
Section III: Legal, economic, financial and technical information
Failure to supply requested accounts may result in exclusion.
Responses to this Section B of the Business Questionnaire shall be primarily for information purposes only. HOWEVER, any answers which leads the Council, acting reasonably, to conclude (considering the risk that the relevant answer suggests about the Applicant’s ability to properly perform the Framework Agreement) that it would be inappropriate to select the Applicant on this occasion will result in exclusion.
IN ADDITION, notwithstanding any information you provide in response to this Sections, the Council reserves the right to carry out any additional financial vetting it sees fit. If this additional vetting leads the Council, acting reasonably, to conclude (considering the risk that the relevant answer suggests about the Applicant’s ability to properly perform the Framework Agreement) that it would be inappropriate to select the Applicant on this occasion, this may result in exclusion.
If the Applicant has indicated in their response to Question B3 of the Business Questionnaire that their parent or holding company is prepared to guarantee the performance of their Company, the information provided in response to this Section will be used in the financial assessment of the Applicant for scoring of Section B.
This section carries 30 of the 100 marks available to pass the Business Questionnaire. The Council reserves the right to refuse to consider the Applicant’s application and to exclude its tender from evaluation if the Applicant’s submitted Business Questionnaire achieves an overall score of less than fifty per cent (50 %) of the maximum available score (i.e. less than fifty (50) marks out of the total 100 marks available).
Also, further to Section D of the Council’s Business Questionnaire, all Applicants must demonstrate that they meet the Council’s minimum insurance requirements for this Framework Agreement:
Council minimum insurance requirements.
Public Liability GBP 5 000 000 in respect of any one claim or series of claims arising out of any one incident
Employers Liability GBP 10 000 000 in respect of any one claim or series of claims arising out of any one incident
Motor Vehicle Insurance (Third Party Property) GBP 5 000 000 for any occurrences arising out of each and every event
Applicants are also required to provide details of any claims in excess of GBP 50 000 been made under their Employers, Public or Professional indemnity policy within the last three (3) years.
If an Applicant does not currently comply with the minimum requirements set out in Section D, they must do so, at no extra cost to the Council(s), and provide evidence to the Council’s satisfaction before the Framework Agreement can be awarded to them by the Council.
Failure to indicate ‘Yes’ to Question D1 (against each of the types of insurance) in the event the Company’s insurances do not meet the Council’s minimum requirements may result in exclusion.
Responses to Question D2 are for information only. HOWEVER any claim or claims indicated without a satisfactory explanation may result in exclusion if the Council, acting reasonably, concludes (considering the risk that the relevant answer suggests about the Applicant’s ability to properly perform the contract) that it would be inappropriate to select the Applicant on this occasion.
Technical capacity is to be measured via the six (6) questions set out in Section E of the Council’s Business Questionnaire (see Appendix A of the Tender Documents).
Responses to E1 (Main Business Activities), E2 (Similar Contracts completed) and E3 (references) will each be scored:
2 or more relevant examples (matching client requirement) = 5
1 relevant examples (matching client requirement) = 3
Poor examples or no relevant examples provided = 0
E3 If the Council receives no references, or, if any information obtained from referees leads the Council, acting reasonably, to conclude (considering the risk that the relevant answer suggests about the Applicant’s ability to properly perform the contract) that it would be inappropriate to select the Applicant on this occasion, then the Council reserves the right to exclude the Applicant
E4 No penalties, damages, terminations, non-renewals or withdrawals = 5
Penalties, damages, terminations, non-renewals or withdrawals applied with satisfactory explanation = 3
Penalties, damages, terminations, non-renewals or withdrawals applied without satisfactory explanation = 0
E5 More than adequate capacity = 5
Adequate capacity = 3
Inadequate capacity = 0
E6 No, or Yes with adequate explanation = 5
Yes with inadequate or no explanation = 0
This section carries 40 of the 100 marks available to pass the business questionnaire. The Council reserves the right to refuse to consider the Applicant’s application and to exclude its tender from evaluation if the Applicant’s submitted Business Questionnaire achieves an overall score of less than fifty per cent (50 %) of the maximum available score (i.e. less than fifty (50) marks out of the total 100 marks available).
Section IV: Procedure
The most economically advantageous tender in terms of the criteria stated below
1. Price. Weighting 60
2. Quality. Weighting 40
Payable documents: no
Section VI: Complementary information
However, any selection of tenders will be based solely on the Selection Criteria set out within the Business Questionnaire for this procurement (see Appendix A of the Council’s Tender Documents (Ref KMCKNH-027), and the Framework Agreement will be awarded on the basis of the most economically advantageous tender subject to the Award Criteria detailed more fully in:
— Section D, Part 1 of Schedule 1 of the Council’s Tender Documents (Ref. KMCKNH-027); and
— Appendix C of the Tender Documents (‘the Response Document’).
To view this notice, please click here:
GO Reference: GO-2014129-PRO-5423153
The Council of the Borough of Kirklees
Legal and Governance, Second Floor, High Street Buidlings
HD1 2ND Huddersfield
Telephone: +44 1484221000
VI.5)Date of dispatch of this notice:29.1.2014