Tender for Supply and Installation of Laundry Equipment
PCH are seeking expressions of interest from suitably qualified and highly experienced suppliers for the supply, installation and maintenance of our equipment in approximately 52 PCH laundries.
United Kingdom-Plymouth: Installation services of laundry washing, dry-cleaning and drying machines
2013/S 212-368144
Contract notice
Services
Directive 2004/18/EC
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
Plymouth Community Homes Ltd
Floor 3, Princess Court, 23 Princess Street
For the attention of: Karen Grannum
PL1 2EX Plymouth
UNITED KINGDOM
Telephone: +44 1752388349
E-mail: pch.purchasing@plymouthcommunityhomes.co.uk
Internet address(es):
General address of the contracting authority: www.plymouthcommunityhomes.co.uk
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
Housing and community amenities
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no
Section II: Object of the contract
II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Tender for the supply,installation and maintenance of laundry equipment in PCH properties.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: Plymouth, Devon.
NUTS code UKK41
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: Plymouth, Devon.
NUTS code UKK41
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
PCH are seeking expressions of interest from suitably qualified and highly experienced suppliers for the supply, installation and maintenance of our equipment in approximately 52 PCH laundries.
II.1.6)Common procurement vocabulary (CPV)
51543400, 51540000, 42716000
II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
PCH are seeking expressions of interest from suitably qualified and highly experienced suppliers for the supply, installation and maintenance of our equipment in approximately 52 PCH laundries. The Supplier will be expected to:
— Carryout maintenance and day to day repair of the existing stock of washing machines and dryers,
— To be responsible for the services in the laundry, electrically from the distribution board, gas from the meter and water from the stop cock (inclusive of Co/Smoke detectors and gas isolation valves),
— Carryout remedial work within specific time scales,
— Install and supply washing machines and dryers as and when requested by PCH,
— Adhere to legislation and all Health & Safety requirements.
PCH are seeking to appoint a single supplier for this service. The proposed contract will be for an initial period of three years and PCH will have the option to extend the contract, at its sole discretion and subject to performance, for a further two years and has a proposed value of approximately GBP 150,000 per annum.
It should be noted that there is the potential for TUPE transfer; this will be confirmed at the tender stage of this process. The top scoring five tenderers will be requested to tender for this contract; if the tenderer five and six have the same score then they both will be taken through to the next stage (tender).
Estimated value excluding VAT:
Range: between 1 and 750 000 GBP
— Carryout maintenance and day to day repair of the existing stock of washing machines and dryers,
— To be responsible for the services in the laundry, electrically from the distribution board, gas from the meter and water from the stop cock (inclusive of Co/Smoke detectors and gas isolation valves),
— Carryout remedial work within specific time scales,
— Install and supply washing machines and dryers as and when requested by PCH,
— Adhere to legislation and all Health & Safety requirements.
PCH are seeking to appoint a single supplier for this service. The proposed contract will be for an initial period of three years and PCH will have the option to extend the contract, at its sole discretion and subject to performance, for a further two years and has a proposed value of approximately GBP 150,000 per annum.
It should be noted that there is the potential for TUPE transfer; this will be confirmed at the tender stage of this process. The top scoring five tenderers will be requested to tender for this contract; if the tenderer five and six have the same score then they both will be taken through to the next stage (tender).
Estimated value excluding VAT:
Range: between 1 and 750 000 GBP
II.2.2)Information about options
Options: yes
Description of these options: The contract period will be three (3) years with the option for PCH to extend (based on performance) for a further two (2) years. PCH reserve the right to terminate the contract based on an annual performance review.
Description of these options: The contract period will be three (3) years with the option for PCH to extend (based on performance) for a further two (2) years. PCH reserve the right to terminate the contract based on an annual performance review.
II.2.3)Information about renewals
This contract is subject to renewal: yes
Number of possible renewals: 2
Number of possible renewals: 2
II.3)Duration of the contract or time limit for completion
Duration in months: 60 (from the award of the contract)
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
Details of the deposits and guarantees required from successful bidders will be set out in the tender documents.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Details of the financing conditions and payment arrangements applicable to successful bidders will be set out in the tender documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Joint and several liability
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: See the Tender document.
Description of particular conditions: See the Tender document.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: In accordance with Article 45 of the Consolidated Directive 2004/18/EC and as set out in the pre-qualification questionnaire which is available from the address set out in I.1
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Applicants will be required to complete a pre-qualification questionnaire consistent with the provisions of Directive 2004/18/EC. The questionnaire is available from the address set out at I.1 and must be returned by the date set out at IV3.4
Minimum level(s) of standards possibly required: As set out in the PQQ.
Minimum level(s) of standards possibly required: As set out in the PQQ.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
Applicants will be required to complete a pre-qualification questionnaire consistent with the provisions of Directive 2004/18/EC. The questionnaire is available from the address set out at I.1 and must be returned by the date set out at IV3.4
Minimum level(s) of standards possibly required:
As set out in the PQQ.
Applicants will be required to complete a pre-qualification questionnaire consistent with the provisions of Directive 2004/18/EC. The questionnaire is available from the address set out at I.1 and must be returned by the date set out at IV3.4
Minimum level(s) of standards possibly required:
As set out in the PQQ.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 1: and maximum number 5
Objective criteria for choosing the limited number of candidates: see PQQ
Objective criteria for choosing the limited number of candidates: see PQQ
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
Laundry2013
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 6.12.2013 – 12:00
Payable documents: no
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
6.1.2014 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders
Section VI: Complementary information
VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published: 5 years.
Estimated timing for further notices to be published: 5 years.
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
PCH reserves the right not to award the contract and/or to award a contract for part or parts of the works/service.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
High Court of England and Wales
Royal Courts of Justice, Strand
WC2A 2LL London
UNITED KINGDOM
Body responsible for mediation procedures
High Court of England and Wales
Royal Courts of Justice, Strand
WC2A 2LL London
UNITED KINGDOM
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: PCH will allow a period of at least ten (10) calendar days between the date it gives notice to candidates of the decision to award the proposed agreement and the date on which it proposes to conclude the agreement. If, by midnight at the end of the second working day of the ten (10) day standstill period, PCH receives a request
in writing from a candidate as to why it was not successful, PCH is required to provide additional information to the candidate.
That information must be provided at least three (3) working days before the expiry of the ten (10) days’ standstill period (though the standstill period may be extended if it is not possible to provide the information in time). Requests for additional information should be sent to the contact at section 1.1. An aggrieved candidate who claims that
it has suffered or risked loss or damage as a result of breach by PCH of its duties under the Public Contracts Regulations 2006 may take proceedings in the High Court. Any such proceedings must be brought promptly and in any event within three (3) months from the date on which grounds for bringing proceedings first arose (the Court has a discretion to extend the period for good reason).
in writing from a candidate as to why it was not successful, PCH is required to provide additional information to the candidate.
That information must be provided at least three (3) working days before the expiry of the ten (10) days’ standstill period (though the standstill period may be extended if it is not possible to provide the information in time). Requests for additional information should be sent to the contact at section 1.1. An aggrieved candidate who claims that
it has suffered or risked loss or damage as a result of breach by PCH of its duties under the Public Contracts Regulations 2006 may take proceedings in the High Court. Any such proceedings must be brought promptly and in any event within three (3) months from the date on which grounds for bringing proceedings first arose (the Court has a discretion to extend the period for good reason).
VI.4.3)Service from which information about the lodging of appeals may be obtained
Office of Government Commerce
Rosebery Court, St Andrews Business Park
NR7 0HS Norwich
UNITED KINGDOM
VI.5)Date of dispatch of this notice:30.10.2013