Tender for the Supply of Internal Audit Services

Tender for the Supply of Internal Audit Services

The requirement here is for the supply of a supplementary internal audit resource to support the Chief Internal Auditor of the Council in the delivery of the annual internal audit opinion on the overall adequacy and effectiveness of the Council’s framework of governance, risk management and control.

United Kingdom-Dundee: Financial auditing services

2013/S 187-322893

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Dundee City Council
Dundee House, 50 North Lindsay Street
Contact point(s): Corporate Procurement
For the attention of: Karen Lawson
DD1 1NZ Dundee
UNITED KINGDOM
Telephone: +44 1382434000

Internet address(es):

General address of the contracting authority: www.dundeecity.gov.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00220

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: Dundee City Council
18 City Square
For the attention of: Chief Executive
DD1 3BY Dundee
UNITED KINGDOM
Telephone: +44 1382434000
Fax: +44 1382433045
Internet address: www.dundeecity.gov.uk

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Tender for the Supply of Internal Audit Services.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 9: Accounting, auditing and bookkeeping services
Main site or location of works, place of delivery or of performance: Dundee.
NUTS code UKM21

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

The requirement here is for the supply of a supplementary internal audit resource to support the Chief Internal Auditor of the Council in the delivery of the annual internal audit opinion on the overall adequacy and effectiveness of the Council’s framework of governance, risk management and control. This resource is required to discharge specific reviews contained in the internal audit plan. Whilst the internal audit work assigned by the Council under this arrangement may cover any review contained within the plan it is anticipated that the focus will be primarily on non-financial areas which may include technical reviews of specific areas within the ICT infrastructure. The services to be provided in respect of reviews assigned will include the planning, performance, quality review, preparation of the draft report and communication of the results. The successful supplier will be required to conduct all work in line with relevant standards including the principles contained in the Public Sector Internal Audit Standards and the CIPFA Local Government Application Note for the United Kingdom Public Sector Internal Audit Standards.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=279365

II.1.6)Common procurement vocabulary (CPV)

79212100, 79200000, 79212200, 79210000, 79212000

II.1.7)Information about Government Procurement Agreement (GPA)
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options

Options: yes
Description of these options: The duration of the contract will be an initial period of 18 months with an option, at the sole discretion of the Council to extend this for a further 2 X 1 years.
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Starting 1.1.2014. Completion 30.6.2015

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

If a consortium bid is awarded the contract, each member of the consortium must be a legal entity in its own right and each member will be jointly and severally liable for performance of the whole contract.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As detailed in tender documents.
III.2.2)Economic and financial ability

Minimum level(s) of standards possibly required: Tenderers must demonstrate an average annual turnover of no less than GBP 200 000 when considered over the 3 full years data which will be available from the 2 years’ audited accounts provided. Tenderers should note that the unaudited current financial year information will only be taken into account for this purpose if a) the Council is satisfied as to its reliability and (b) it relates to a full 12 month period; and
Tenderers must hold or commit themselves to holding prior to the date of contract award the following minimum insurances with a reputable insurance company:
a) employer liability to the extent of at least GBP 10m per claim and unlimited in total
b) public liability insurance to the extent of at least GBP 5m per claim and unlimited in total and
c) professional indemnity to the extent of at least GBP 2m per claim and unlimited in total.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As detailed in tender document
Minimum level(s) of standards possibly required:
Tenderers must demonstrate that there are adequate levels of appropriately experienced and qualified staff and physical resources allocated to delivery of the supply for which tenders are now sought.
Tenderers must demonstrate that they have a good track record of successful delivery of services comparable in nature and scale to the supply for which tenders are now sought.
Tenderers should be able to demonstrate at least 5 years recent experience of provision of internal audit services within a public sector environment which will include specific experience within a Scottish local authority environment.
Tenderers must be able to demonstrate experience and expertise in a wide range of internal audit areas including specialist areas of audit such as ICT.
Tenderers must hold a current registration with a Recognised Supervisory Body.
Tenderers must be subject to periodic external quality assessment of the audit work they perform and demonstrate the outcomes of the assessment(s).
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

FIN/13/02
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

4.11.2013 – 10:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

(SC Ref:279365)
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2012 may bring proceedings in the Sheriff Court or the Court of Session.Any economic operator that it unsure of its rights here should seek suitable and independent legal advice immediately.The Scottish Courts Service (whose details are given below) can give more information on Scottish Courts and their locations but cannot give legal advice.
VI.4.3)Service from which information about the lodging of appeals may be obtained

Scottish Courts Service
Saughton House Broomhouse Drive
EH11 3XD Edinburgh
UNITED KINGDOM
E-mail: enquiries@scotcourts.gov.uk
Telephone: +44 1312252595
Internet address: http://www.scotcourts.gov.uk/index.asp
Fax: +44 1312406755

VI.5)Date of dispatch of this notice:24.9.2013