Tender to Supply Arts and Crafts Materials to Higher Education Sector

Lot 1: Fine Art, Graphic and Crafting Materials; Lot 2: Art Papers.

United Kingdom-Leeds: Handicraft and art supplies

2020/S 013-025602

Contract notice

Supplies

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: North Eastern Universities Purchasing Consortium (NEUPC) Ltd
Postal address: Phoenix House, 3 South Parade
Town: Leeds
NUTS code: UKE42
Postal code: LS1 5QX
Country: United Kingdom
Contact person: Ellie Wilkinson
E-mail: ellie.wilkinson@leeds-art.ac.uk
Telephone: +44 1132028148

Internet address(es):Main address: www.neupc.ac.uk

Address of the buyer profile: https://neupc.delta-esourcing.com/

I.1)Name and addresses

Official name: APUC (Advanced Procurement for Universities and Colleges)
Postal address: APUC Ltd, Unit 27, Stirling Business Centre, Wellgreen
Town: Stirling
NUTS code: UKM77
Postal code: FK8 2DZ
Country: United Kingdom
E-mail: enquiries@apuc-scot.ac.uk
Telephone: +44 1314428930

Internet address(es):Main address: http://www.apuc-scot.ac.uk/

I.1)Name and addresses

Official name: HEPCW (Higher Education Purchasing Consortium, Wales)
Postal address: 8th Floor, 30-36 Newport Road
Town: Cardiff
NUTS code: UKL22
Postal code: CF24 0DE
Country: United Kingdom
E-mail: h.allaway@wales.ac.uk
Telephone: +44 2920874016

Internet address(es):Main address: http://www.hepcw.ac.uk/

I.1)Name and addresses

Official name: LUPC (London Universities Purchasing Consortium)
Postal address: Shropshire House, 179 Tottenham Court Road
Town: London
NUTS code: UKI
Postal code: W1T 7NZ
Country: United Kingdom
E-mail: enquiries@lupc.ac.uk
Telephone: +44 2073072760

Internet address(es):Main address: http://www.lupc.ac.uk/

I.1)Name and addresses

Official name: NWUPC (North West Universities Purchasing Consortium)
Postal address: Albert House, 17 Bloom Street
Town: Manchester
NUTS code: UKD3
Postal code: M1 3HZ
Country: United Kingdom
E-mail: sarah.dye@manchester.ac.uk
Telephone: +44 1612348000

Internet address(es):Main address: https://www.nwupc.ac.uk/

I.1)Name and addresses

Official name: SUPC (Southern Universities Purchasing Consortium)
Postal address: Science and Technology Centre, University of Reading, Earley Gate, Whiteknights Road
Town: Reading
NUTS code: UKJ1
Postal code: RG6 6BZ
Country: United Kingdom
E-mail: supc@reading.ac.uk
Telephone: +44 1189357081

Internet address(es):Main address: https://www.supc.ac.uk/

I.1)Name and addresses

Official name: Crescent Purchasing Ltd (CPC Ltd)
Postal address: Unit 23, Leslie Hough Way
Town: Salford
NUTS code: UKD3
Postal code: M6 6AJ
Country: United Kingdom
E-mail: helpdesk@thecpc.ac.uk
Telephone: +44 8000662188

Internet address(es):Main address: https://www.thecpc.ac.uk/

I.2)Information about joint procurement

The contract involves joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.delta-esourcing.com/tenders/UK-UK-Leeds:-Handicraft-and-art-supplies./Y6BU8NQ72K

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Education

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Framework Agreement for the Provision of Art and Craft Materials

Reference number: MUS2001NE

II.1.2)Main CPV code

37800000

II.1.3)Type of contract

Supplies

II.1.4)Short description:

Framework agreement for the provision of art and craft materials, led by North Eastern Universities Purchasing Consortium (NEUPC). This framework is divided into lots. Suppliers may bid for one or both lots.

Lot 1: Fine Art, Graphic and Crafting Materials;

Lot 2: Art Papers.

Items to be procured include, but are not limited to, paints, paint brushes, sketchbooks, portfolios, pens, pencils, pastels, charcoal, inks, adhesives, crafting tools, cartridge paper, card, mountboard, newsprint, etc.

Please note that this is the re-tender of an opportunity that was previously advertised, but where a contract was not awarded.

II.1.5)Estimated total value

Value excluding VAT: 5 500 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes

Tenders may be submitted for all lots

Maximum number of lots that may be awarded to one tenderer: 2

The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

Bidders may bid for the following combination of lots: Either Lot 1 or Lot 2 separately, or for both lots together. If bidding for both lots, please ensure that you include completed documentation for both lots. It is intended that the framework agreement will be awarded to a maximum of 4 bidders per lot.

II.2)Description

II.2.1)Title:

Lot 1: Supply of Fine Art, Graphic and Craft Materials

Lot No: 1

II.2.2)Additional CPV code(s)

37820000

39224210

44810000

44812000

44812200

44812210

44812220

44812300

37822000

37822200

II.2.3)Place of performance

NUTS code: UKE42

Main site or place of performance:

Leeds.

II.2.4)Description of the procurement:

Lot 1: Fine art, graphic and crafting materials.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 4 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: yes

Identification of the project:

Call-off contracts may involve the use of European Union or Research Grant funding, including but not limited to ERDF or ESIF funding.

II.2.14)Additional information

To respond to this opportunity please click here: https://neupc.delta-esourcing.com/respond/Y6BU8NQ72K

Under no circumstances shall NEUPC incur any liability in respect of this ITT or any supporting documentation. NEUPC reserves the right not to proceed to contract, or to cancel the tender and will incur no liability in doing so.

II.2)Description

II.2.1)Title:

Lot 2: Supply of Art Papers

Lot No: 2

II.2.2)Additional CPV code(s)

37820000

37823000

37823500

37823200

37823600

22990000

37823800

30197645

II.2.3)Place of performance

NUTS code: UKE42

Main site or place of performance:

Leeds.

II.2.4)Description of the procurement:

Lot 2: Art papers.

Items to be procured include, but are not limited to cartridge paper, card, mountboard, newsprint, tissue paper, tracing paper etc.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 1 500 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: yes

Identification of the project:

Call-off contracts may involve the use of European Union or Research Grant funding, including but not limited to ERDF or ESIF funding.

II.2.14)Additional information

To respond to this opportunity please click here: https://neupc.delta-esourcing.com/respond/Y6BU8NQ72K

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.2)Contract performance conditions:

Refer to invitation to tender.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement

Framework agreement with several operators

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 21/02/2020

Local time: 17:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 24/02/2020

Local time: 08:00

Place:

Leeds Arts University.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3)Additional information:

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

For more information about this opportunity, please visit the Delta eSourcing portal at:

https://neupc.delta-esourcing.com/tenders/UK-UK-Leeds:-Handicraft-and-art-supplies./Y6BU8NQ72K

To respond to this opportunity, please click here:

https://neupc.delta-esourcing.com/respond/Y6BU8NQ72K

GO reference: GO-2020115-PRO-15814440

VI.4)Procedures for review

VI.4.1)Review body

Official name: NEUPC Ltd
Postal address: Phoenix House, 3 South Parade
Town: Leeds
Postal code: LS1 5QX
Country: United Kingdom
Telephone: +44 1134871750

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

15/01/2020