Tender to Supply Electronic Presentation of Evidence Court Equipment

Tender to Supply Electronic Presentation of Evidence Court Equipment

To enable the electronic presentation of evidential material in tribunal settings.

United Kingdom-London: Hardware installation services

2020/S 200-486751

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: CPS
Postal address: 102 Petty France
Town: London
Postal code: SW1H 9EA
Country: United Kingdom
Contact person: Hannah Betambeau and Moya Richardson
E-mail: DPU@cps.gov.uk
Telephone: +44 2077176000
Internet address(es):
Main address: www.CPS.gov.uk


Access to the procurement documents is restricted. Further information can be obtained at: www.CPS.bravosolution.co.uk
Additional information can be obtained from another address:
Official name: 102 Petty France
Town: London
Country: United Kingdom
E-mail: DPU@cps.gov.uk
Internet address(es):
Main address: www.cps.gov.uk
Tenders or requests to participate must be submitted electronically via: www.CPS.Bravosolution.co.uk
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local subdivisions

I.5)Main activity

Public order and safety

Section II: Object

II.1)Scope of the procurement


Electronic Presentation of Evidence — Court Equipment


Reference number: PR 28 2020

II.1.2)Main CPV code

51611100 Hardware installation services

II.1.3)Type of contract


II.1.4)Short description:

The CPS is looking to appoint two suppliers that shall provide a range of audio, visual display equipment to enable the electronic presentation of evidential material in tribunal settings. Two suppliers shall be appointed to cover different areas of the country.


II.1.5)Estimated total value

Value excluding VAT: 6 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2.3)Place of performance


II.2.4)Description of the procurement:


Equipment shall include but not be limited to the following:

— high definition (HD) monitors — minimum specification 21” 1920 x 1080 (between 14-25 for each case);

— 55” large screen HD TV and display stand;

— Tablets — minimum specification 9.7” unless specified by the buyer. Must also include stylus, keyboard, power supply for professional users to charge overnight;

— standalone computer;

— digital (HDMI) signal processor;

— digital (HDMI) signal splitters;

— HDMI cabling;

— HD audio speakers (wired or wireless);

— headphones (wired/wireless);

— sterile computer;

— Bluetooth high definition audio speaker;

— A3 printer/scanner + consumables;

— document camera;

— microphone;

— audio mixer;

— effects unit (Pitch Changer);

— microphone;

— VHS video recorder;

— CD/DVD-ROM player.

It is not the Buyer’s intention to buy any hardware in support of this requirement. All hardware and peripherals shall be provided by the supplier for the duration of specific tribunal proceedings only. The supplier may be required to provide supplementary equipment to enhance existing equipment already in-situ at tribunal centres.

In some instances lengthy tribunal proceedings, particularly crown court trials, may run for a period in excess of several months. Suppliers shall have the capacity to supply equipment for such long-term proceedings.

All supplier personnel working on this contract must hold SC Level Clearance.

Please note there is no guarantee of the level of work against this contract.


II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 15/05/2021
End: 14/05/2024
This contract is subject to renewal: yes
Description of renewals:

2 x 12-month options to extend.


II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section IV: Procedure


IV.1.1)Type of procedure

Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 09/11/2020
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:


Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.3)Additional information:

The tender will be managed via the Bravo Solution eTendering Portal. Interested providers will need to register at https://cps.bravosolution.co.uk in order to gain access to the standard selection questionnaire and related documentation. Once registered on the Bravo Solution system please contact Hannah Betambeau or Moya Richardson at DPU@cps.gov.uk for access to this project. Supplier’s will be required to sign a non-disclosure agreement prior to gaining access to procurement documentation.


VI.4)Procedures for review

VI.4.1)Review body

Official name: Crown Prosecution Service
Town: London
Country: United Kingdom

VI.5)Date of dispatch of this notice: