Tender to Supply Employee Benefits Platform

Tender to Supply Employee Benefits Platform

The University of Aberdeen requires a supplier to provide an Employee Benefits platform including Employee Assistance Programme. 

United Kingdom-Aberdeen: Benefit services

2018/S 235-537380

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

University of Aberdeen
University Office, King’s College
Aberdeen
AB24 3FX
United Kingdom
E-mail: e-sourcing@abdn.ac.uk
NUTS code: UKM50Internet address(es):

Main address: http://www.abdn.ac.uk/procurement

Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00102

I.2)Information about joint procurement
I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.publictendersscotland.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.publictendersscotland.publiccontractsscotland.gov.uk
I.4)Type of the contracting authority

Body governed by public law
I.5)Main activity

Education

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Employee Benefits Platform/Employee Assistance Programme

Reference number: AU18/28
II.1.2)Main CPV code

75310000
II.1.3)Type of contract

Services
II.1.4)Short description:

The University of Aberdeen requires a supplier to provide an Employee Benefits platform including Employee Assistance Programme. If possible, the platform should have the ability to feature all salary sacrifice the University currently participates in and other benefits which the University negotiates locally.

II.1.5)Estimated total value
II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)

75310000
II.2.3)Place of performance

NUTS code: UKM50
II.2.4)Description of the procurement:

The University of Aberdeen requires a supplier to provide an Employee Benefits platform including Employee Assistance Programme. If possible, the platform should have the ability to feature all salary sacrifice the University currently participates in and other benefits which the University negotiates locally.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Service delivery — methodology / Weighting: 13
Quality criterion – Name: Service delivery — quality assurance / Weighting: 5
Quality criterion – Name: Service delivery — continuous improvement / Weighting: 7
Quality criterion – Name: Service delivery — systems / Weighting: 14
Quality criterion – Name: Operation and management of contract / Weighting: 13
Quality criterion – Name: Business continuity / Weighting: 3
Quality criterion – Name: Added value / Weighting: 5
Quality criterion – Name: Service level agreements / Weighting: 3
Quality criterion – Name: Sustainability / Weighting: 2
Quality criterion – Name: Demonstration / Weighting: 5
Price – Weighting: 30
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

2 optional 12 month extensions.

II.2.10)Information about variants

Variants will be accepted: no
II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

With regard to Employee Assistance Programme, the Contractor will ensure that all those involved in the delivery of the employee assistance programme should be trained appropriately, work to recognised UK Employee Assistance Professionals Association (EAPA) standards and work consistently with the UK EAP code of ethics.

III.1.2)Economic and financial standing

Minimum level(s) of standards possibly required:

ESPD Question 4B1.1 (Minimum standards) Turnover should be up to twice the estimated contract value over the past 2 financial years. However, the client reserves the right to review and consider all supporting financial information in this regards.

Please refer to question within 4B.5 of the ESPD and Economic and financial standing section of the Contract Notice.

Bidders must confirm they can provide the following supporting evidence prior to award:

— employer’s (compulsory) liability insurance = 5 000 000 GBP,

— public liability insurance = 5 000 000 GBP,

— professional liability insurance = 2 000 000 GBP.

Please refer to question within 4B.6 of the ESPD and Economic and financial standing section of the Contract Notice.

The successful Contractor will be required to provide 2 years audited accounts, or equivalent if awarded the contract.

III.1.3)Technical and professional ability

List and brief description of selection criteria:

With regard to Employee Assistance Programme.

Counsellors must either:

A:

— be a chartered counselling/clinical psychologist and member of the British Psychological Society (BPS) and also hold registration with The Health and Care Professions Council (HCPC), and

— hold the BPS diploma in counselling psychology or a statement of equivalent or have undergone counselling training at Masters’ level.

Or B:

— be accredited by the British Association for Counselling and Psychotherapy (BACP) or equivalent.

Or C:

— undertaking accreditation with the British Association for Counselling and Psychotherapy (BACP) having undertaken a total of 450 hours of counselling training comprising of 200 hours of skill development and 250 hours of theory, and

— have had at least 450 hours of supervised counselling practice over a 3 year period.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 10/01/2019
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders

Date: 10/01/2019
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 12497

For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

(SC Ref:566499)

VI.4)Procedures for review
VI.4.1)Review body

University of Aberdeen
University Office, King’s College
Aberdeen
AB24 3FX
United Kingdom
Telephone: +44 1224274467Internet address: http://www.abdn.ac.uk/procurement

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:

04/12/2018