Tender to Supply Financial Management System to Fareham Borough Council

Tender to Supply Financial Management System to Fareham Borough Council

Fareham Borough Council is looking to procure a modern, user-friendly financial management system with efficient workflows, dashboards and flexible functionality tailored to users’ needs.

United Kingdom-Fareham: Financial analysis software package

2019/S 246-606152

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Fareham Borough Council
Postal address: Civic Offices, Civic Way
Town: Fareham
NUTS code: UKJ3
Postal code: PO16 7AZ
Country: United Kingdom
Contact person: Mrs Karen Richards
E-mail: krichards@fareham.gov.uk
Telephone: +44 1329824360
Internet address(es):Main address: http://www.fareham.gov.uk

Address of the buyer profile: http://www.fareham.gov.uk

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://sebp.due-north.com/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://sebp.due-north.com/

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Provision of a Financial Management System

Reference number: DN452343

II.1.2)Main CPV code

48441000

II.1.3)Type of contract

Services

II.1.4)Short description:

Fareham Borough Council is looking to procure a modern, user-friendly financial management system with efficient workflows, dashboards and flexible functionality tailored to users’ needs. The Council requires the provision of a new system and all supplier services from solution design through to implementation and data migration services from the current system to a new financial management system and then to provide post go live and on-going support and maintenance.

II.1.5)Estimated total value

Value excluding VAT: 650 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKJ3

II.2.4)Description of the procurement:

Fareham Borough Council is looking to procure a modern, user-friendly financial management system with efficient workflows, dashboards and flexible functionality tailored to users’ needs. The Council requires the provision of a new system and all supplier services from solution design through to implementation and data migration services from the current system to a new financial management system and then to provide post go live and on-going support and maintenance.

The provision will include:

— replacement of the current finance system eFinancials V5,

— work together to review and update financial and procurement processes and procedures against the Council’s ideal vision,

— review and replace current interfaces to external systems,

— development of new interfaces,

— review and replace current reporting with improved management information and dashboards,

— a training and testing environment,

— integrated Electronic Document and Record Management System (EDRMS),

— management of the migration of data and linked documents from eFinancials V5.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 650 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/06/2020
End: 31/05/2030
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 24/01/2020
Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 07/02/2020

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Official name: Fareham Borough Council
Postal address: Civic Offices
Town: Fareham
Postal code: PO16 7AZ
Country: United Kingdom
E-mail: customerservicecentre@fareham.gov.uk
Telephone: +44 1329236100Internet address: https://www.fareham.gov.uk
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

17/12/2019