Tender to Supply Financial Transaction Reporting Solution to HMRC

Tender to Supply Financial Transaction Reporting Solution to HMRC

Government Banking Service require a Financial Transaction Reporting solution that can report intraday position data using transactional data.

United Kingdom-Salford: Treasury services

2020/S 029-068849

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: HM Revenue and Customs
Postal address: 5th Floor West, Ralli Quays
Town: Salford
NUTS code: UK
Postal code: M60 9LA
Country: United Kingdom
Contact person: James Power
E-mail: james.power1@hmrc.gov.uk
Telephone: +44 788320722
Internet address(es):Main address: www.gov.uk

Address of the buyer profile: www.gov.uk

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.hmrc.gov.uk/about/supplying.htm
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.hmrc.gov.uk/about/supplying.htm
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local subdivisions

I.5)Main activity

Other activity: Direct and Indirect Taxation

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

GRACE (Government Reporting and Cash Management Environment)

Reference number: SR131673967

II.1.2)Main CPV code

66600000

II.1.3)Type of contract

Services

II.1.4)Short description:

Government Banking Service (GBS) require a Financial Transaction Reporting (FTR) solution that can report intraday position data using transactional data which is used to supply HM Treasury with key financial information, allowing them to effectively deliver government cash management objectives. GBS require a solution that can capture and consolidate data for multiple entities (i.e. The Government Departments bank accounts) and return the information in a format acceptable to GBS and HMT. The solution must be banking industry standard, scalable, flexible, easy to maintain and must have the ability to debt and credit customers’ accounts using various file uploads. Additionally, it must have the ability to ‘zero’ customer accounts, GBS currently utilises a SWIFT bureau and continues to require this method of connecting to the banks.

II.1.5)Estimated total value

Value excluding VAT: 5 250 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

66600000

II.2.3)Place of performance

NUTS code: UK
Main site or place of performance:

UNITED KINGDOM.

II.2.4)Description of the procurement:

The current application has been modified to allow GBS to create the required reports, however the intention is, where possible, to move to a more standardised solution.

The current system produces the following:

— 6 intraday transactional based swing reports (utilising intraday transactional data),

— 1 next day swing report (utilising next day reports of bacs debits and credits supplied by the banks plus bacs grade 3),

— 2 cash management files (utilising end of day transactional data to allow actual v forecast comparison),

— end of month balances of all sterling accounts (utilising end of day statements cleared balance information),

— 2 overdrawn reports (utilising end of day statements balance information),

— 2 reconciliation reports Sterling and Euro pools (utilising end of day statements balance information),

— the creation of journal payment files specific to each electronic banking system from Bank of England files (i.e. Bacs Grade 3),

— the creation of journal payment files specific to each electronic banking system from HM Treasury files (i.e. Vote Funding, HMT Interest).

The key output requirements are summarised below:

— the production of 6 intraday banking activity reports on an agreed schedule and one next day report for HMT using data received from supplier banks,

— creation of one cash management files for HMT (to enable them to compare actual movements with those forecast by the Government Departments),

— creation of journal (internal transfers) files specific to each electronic banking system from Bank of England files (i.e. bacs grade 3),

— creation of journal (internal transfers) files specific to each electronic banking system from HM Treasury files (i.e. Vote Funding, HMT Interest),

— ability to recreate historical reports of specific files (i.e. cash management files),

— zeroing customers’ and government banking accounts,

— reporting monthly balances of all Government Banking accounts for HMT using an agreed structure,

— overdraft monitoring (intra and end of day),

— Volumes and values of government banking customers,

— audit reports,

— reconciliation reports (Euro and Sterling pool’s),

— ability to create ad-hoc reports,

— management information reports,

— file/feed monitoring alerts (missing files from data feeds etc.) can be visual or e-mail based.

Full details of the requirements are included in the specification document attached to the eSourcing event, however the minimum requirements for bidders wishing to provide an initial tender are:

— the key output requirements listed above,

— the functional requirements,

— HMT interest (passing of HMT interest to Governemtn Department accounts),

— HMT Vote (passing of HMT Voted money to Government Departments accounts),

— miscellaneous transfer (internal transfers),

— intraday swing reports,

— next day swing reports,

— cash management daily file,

— cash management monthly file,

— end of month balance report and reconciliation,

— GBS functional requirements,

— GBS functionality,

— daily sterling reconciliation,

— daily Euro reconciliation,

— additional security functions (in addition to the security section).

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Social, environmental and innovative characteristics / Weighting: 5
Quality criterion – Name: Management activity / Weighting: 15
Quality criterion – Name: Security management / Weighting: 10
Quality criterion – Name: Technical merit / Weighting: 40
Cost criterion – Name: Implementation/running costs / Weighting: 30

II.2.6)Estimated value

Value excluding VAT: 5 250 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

This contract is for an initial term of 60 months with the option to extend up to a further 2 years on a 1 + 1 basis.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 3
Maximum number: 6
Objective criteria for choosing the limited number of candidates:

The authority intends to limit the number of candidates meeting the selection criteria that will be invited to tender to a minimum of 3 and a maximum of 6, criteria for selection will be based on the information provided for Form D Reg 58 Selection Criteria – Economic and Financial Standing and Form E Reg 58 Selection Criteria – Technical and Professional Ability as part of the request to participate submission in accordance with Reg 65 of the Public Contracts Regulations 2015.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Competitive procedure with negotiation
IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.1.5)Information about negotiation

The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2019/S 175-426347

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 05/03/2020
Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 09/03/2020

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

48 months.

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

The deadline for submission of requests to participate in the tender exercise will be 6.3.2020, that being 30 days following the publication of this contract notice. The authority intends to use the competitive procedure with negotiation process and details of the minimum requirements are provided within the specification, GBS reserve the right not to hold a negotiation phase following submission of initial tenders should the initial bids be acceptable and it be deemed unnecessary. Economic operators wishing to review the documentation and complete the selection stage questions in order to submit an request to participate will need to obtain access to the HMRC eSourcing tool, SAP Ariba as follows.

HMRC uses an HMRC instance of SAP Ariba Sourcing Pro (thereafter referred to as HMRC’s SAP Ariba) and this must be used to express an interest and/or bid for the opportunity. (Further information about HMRC’s SAP Ariba is available on the HMRC website: www.hmrc.gov.uk/about/supplying.htm) Economic operators who have used HMRC’s SAP Ariba previously will be registered as part of the HMRC Ariba Supplier Network and you should access the system to obtain your account ID number. Contact details on the system should be checked and, where necessary, additional users added to help avoid multiple registrations for the same organisation. Previously registered users having difficulty recovering their account ID number or identifying users within their organisation should email for assistance sapariba.hmrcsupport@hmrc.gsi.gov.uk

Economic operators using HMRC’s SAP Ariba for the first time, including suppliers who are already registered on the wider SAP Ariba supplier network, will need to register at http://hmrc.supplier-eu.ariba.com/ad/register/SSOActions?type=full. (You must ensure that you are directed to the registration page for HMRC’s SAP Ariba, identified with the HMRC logo at the top of the page, and to do this you may need to cut and paste the web address directly into your web browser). You will receive a system generated email asking you to activate your SAP Ariba supplier account by verifying your email address. Once you have completed the activation process you will receive a further email confirming the ‘registration process is now complete’ and providing you with ‘your organisation’s account ID’ number. If an email response from HMRC is not received within one working day of your request, please re-contact sapariba.hmrcsupport@hmrc.gsi.gov.uk (after first checking your spam in-box) notifying non-receipt and confirming when your registration request was first made.

When you have obtained ‘your account ID’ number, please email James.power1@hmrc.gov.uk with the following information as confirmation that you wish to express an interest and/or bid for the opportunity.

The contract reference: MFA SR131673967

Your HMRC SAP Ariba account ID: AN

Your organisation’s name:

Your name:

Your email address:

Your telephone number:

Economic operators who have complied with the foregoing will receive an e-mail confirming access to the online questionnaires. If access is not provided within one working day, please contact james.power1@hmrc.gov.uk notifying non-receipt and confirming when your request for access to the online questionnaires was first made

To view this notice, please click here:

https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=461426649

GO Reference: GO-202026-PRO-15942879

VI.4)Procedures for review

VI.4.1)Review body

Official name: HM Revenue and Customs
Postal address: 5th Floor West, Ralli Quays
Town: Salford
Postal code: M60 9LA
Country: United Kingdom
Telephone: +44 7788320722Internet address: www.hmrc.gov.uk
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

06/02/2020