Tender to Supply Human Resource Software System

Tender to Supply Human Resource Software System

Cleveland Fire Brigade are seeking tenders from suitably qualified providers that are capable of providing human resource software systems.

United Kingdom-Hartlepool: Software package and information systems

2020/S 183-443138

Contract notice

Supplies

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Cleveland Fire Authority
National registration number: this is not applicable
Postal address: Training and Administration Hub, Queens Meadow Business Park
Town: Hartlepool
NUTS code: UKC1 Tees Valley and Durham
Postal code: TS25 5TH
Country: United Kingdom
Contact person: Marion Mayes
E-mail: mmayes@clevelandfire.gov.uk
Telephone: +44 1429872311
Internet address(es):Main address: http://www.clevelandfire.gov.uk

Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/85799

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=34516&B=BLUELIGHT
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=34516&B=BLUELIGHT
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

Public order and safety

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Human Resource Software System

 

Reference number: S&P108 – 2020

II.1.2)Main CPV code

48000000 Software package and information systems

II.1.3)Type of contract

Supplies

II.1.4)Short description:

 

Cleveland Fire Brigade are seeking tenders from suitably qualified providers that are capable of providing human resource software systems.

The software systems must provide a cradle to grave HR process and provide attendance and rostering and duty system requirement as detailed within the specification of requirements and in accordance with the terms and conditions of contract. Tenders that do not comply with these conditions may not be considered.

The solution must be compliant with the guidelines and recommendations defined within ISO/IEC27001 and with the PSN code of connection and the vendor must provide assurance what at no point should client data be replicated to hardware located outside the EU.

 

II.1.5)Estimated total value

Value excluding VAT: 280 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

Human Resource Information System

 

Lot No: 1

II.2.2)Additional CPV code(s)

48430000 Inventory management software package
48450000 Time accounting or human resources software package
72222300 Information technology services
72320000 Database services
48000000 Software package and information systems

II.2.3)Place of performance

NUTS code: UKC1 Tees Valley and Durham
NUTS code: UKC NORTH EAST (ENGLAND)
NUTS code: UK UNITED KINGDOM

II.2.4)Description of the procurement:

 

Cleveland Fire Brigade are seeking tenders from suitably qualified providers that are capable of providing human resource software systems.

The software systems must provide a cradle to grave HR process and provide attendance and rostering and duty system requirement as detailed within the specification of requirements and in accordance with the terms and conditions of contract. Tenders that do not comply with these conditions may not be considered.

The system must be able to:

• accommodate complex shift patterns;

• provide manager and employee access;

• provide self-service functionality;

• incorporate automated reminders for workflow deadlines;

• implement electronic document storage facility;

• data reporting;

• front end interface automatically linked to all supporting information feeds.

The solution must be compliant with the guidelines and recommendations defined within ISO/IEC27001 and with the PSN code of connection and the vendor must provide assurance what at no point should client data be replicated to hardware located outside the EU.

 

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 280 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 120
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Attendance and Rostering and Duty System

 

Lot No: 2

II.2.2)Additional CPV code(s)

48000000 Software package and information systems
48450000 Time accounting or human resources software package
72222300 Information technology services
72320000 Database services
48430000 Inventory management software package

II.2.3)Place of performance

NUTS code: UKC1 Tees Valley and Durham
NUTS code: UKC NORTH EAST (ENGLAND)
NUTS code: UK UNITED KINGDOM

II.2.4)Description of the procurement:

Provision of an attendance and rostering and duty system requirement as detailed within the specification of requirements (Lot 2).

 

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 120
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract

III.2.2)Contract performance conditions:

As per ITT.

 

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 23/10/2020
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 03/02/2021

IV.2.7)Conditions for opening of tenders

Date: 23/10/2020
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Official name: Cleveland Fire Authority
Town: Hartlepool
Postal code: TS25 5TH
Country: United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

16/09/2020