Tender to Supply Integrated HR and Payroll System

King Edward VI Foundation in Birmingham is looking for a SaaS integrated HR and Payroll system to support its eleven schools and central office.

United Kingdom-Birmingham: Time accounting or human resources software package

2020/S 143-352955

Contract notice

Supplies

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: The Schools of King Edward the Sixth in Birmingham
Postal address: Foundation Office, Edgbaston Park Road
Town: Birmingham
NUTS code: UK UNITED KINGDOM
Postal code: B15 2UD
Country: United Kingdom
E-mail: david.wright@ske.uk.net
Telephone: +44 1214156159

Internet address(es):Main address: http://www.ske.uk.net

Address of the buyer profile: http://www.ske.uk.net

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://suppliers.multiquote.com

Additional information can be obtained from another address:

Address of the buyer profile: http://www.ske.uk.net

Tenders or requests to participate must be submitted electronically via: https://suppliers.multiquote.com

Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Education

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Integrated HR and Payroll System

Reference number: CA7567 –

II.1.2)Main CPV code

48450000 Time accounting or human resources software package

II.1.3)Type of contract

Supplies

II.1.4)Short description:

Integrated HR and payroll system.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no

II.2)Description

II.2.1)Title:

II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UK UNITED KINGDOM

Main site or place of performance:

UNITED KINGDOM.

II.2.4)Description of the procurement:

King Edward VI Foundation in Birmingham is looking for a SaaS integrated HR and Payroll system to support its eleven schools and central office. The main aim is to have a ‘single source of truth’ for our people data and move away from managing separate HR and payroll systems. Implementing an integrated HR and Payroll system is the first phase of the project and this will be followed by implementing recruitment, training and development and expenses functionality which must be available in the same system.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 103

This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5

Maximum number: 7

Objective criteria for choosing the limited number of candidates:

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: yes

Description of options:

103 month(s) from the commencement date, with 55 initial month(s) and option to extend 4 x 12 month(s).

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 23/08/2020

Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

VI.3)Additional information:

VI.4)Procedures for review

VI.4.1)Review body

Official name: Schools of King Edward VI in Birmingham
Postal address: Foundation Office
Town: Birmingham
Postal code: B15 2UD
Country: United Kingdom
E-mail: Office@ske.uk.net
Telephone: +44 1214156159

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

24/07/2020