Tender to Supply Learning Management System to Thirteen Housing Group 

Tender to Supply Learning Management System to Thirteen Housing Group

We require a cloud based LMS that not only allows staff to manage their individual learning profiles.

United Kingdom-Stockton-on-Tees: Software package and information systems

2020/S 180-435826

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Thirteen Housing Group Ltd
Postal address: North Shore, North Shore Road
Town: Stockton-on-Tees
Postal code: TS18 2NB
Country: United Kingdom
E-mail: sara.vasey@thirteengroup.co.uk
Telephone: +44 3001111000
Internet address(es):Main address: https://in-tendhost.co.uk/thirteengroup/aspx/Home

I.2)Information about joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at: https://in-tendhost.co.uk/thirteengroup/aspx/Home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Housing and community amenities

Section II: Object

II.1)Scope of the procurement


Learning Management System


Reference number: THIR/20/909

II.1.2)Main CPV code

48000000 Software package and information systems

II.1.3)Type of contract


II.1.4)Short description:


We require a cloud based LMS that not only allows staff to manage their individual learning profiles but also allows all organizational training records to be transferred to relevant profiles via our centralized HR System. It will also:

• allow us to purchase further catalogues of training programs with the opportunity to create bespoke training packages where required;

• provide us with an authoring tool where we can enhance the ‘off the shelf’ training and develop our own training packages;

• host our current e-learning program.


II.1.5)Estimated total value

Value excluding VAT: 190 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

Main site or place of performance:



II.2.4)Description of the procurement:

We are looking to create a fit for purpose Learning Hub for all colleagues regardless of roles or location. All colleagues will have the same access to the hub and have a great experience while using the system. The number of colleagues employed by Thirteen fluctuates around 1 500, across 6 different directorates and 20 service areas, so the ability to have a mobile app or mobile adapted site is important as each area has different requirements and constraints. We require consistency across the platform and the ability for automatic updates on the system once training has been completed. An authoring tool is key to developing our training provision therefore the ability to design our own training for colleagues is essential. The system should not be limited to pre-built training packages, as we must have the ability to access ‘off the shelf training’, which can be tailored to create bespoke packages to meet the needs of our employees. We require the system to be able to connect to our current/future HR System via an open API or custom integration. Single Sign On (SSO) is the preferred log in method as this provides a seamless user experience. LMS talent pathway — we require a section on the LMS called talent toolkit, split between manager and employee, and within each section there should be an area to store documents such as the career aspirations guide.


II.2.5)Award criteria

Criteria below

II.2.6)Estimated value

Value excluding VAT: 190 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information



Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:



III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 16/10/2020
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 16/10/2020
Local time: 12:05



Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Official name: Thirteen Housing Group Ltd
Town: Middlesbrough
Country: United Kingdom
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice: