Tender to Supply Officers Uniform and Footwear to Ministry of Justice

Tender to Supply Officers Uniform and Footwear to Ministry of Justice

Trousers; cargo pants; shirts/blouses (long and short sleeve); polos; jackets; footwear.

United Kingdom-Leeds: Occupational clothing, special workwear and accessories

2019/S 057-131170

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Ministry of Justice
5 Wellington Place
United Kingdom
Contact person: Kevin McGilvray
E-mail: Kevin.McGilvray@justice.gov.uk
NUTS code: UK

I.2)Information about joint procurement

The contract is awarded by a central purchasing body


The procurement documents are available for unrestricted and full direct access, free of charge, at: https://ministryofjusticecommercial.bravosolution.co.uk/web/login.html
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://ministryofjusticecommercial.bravosolution.co.uk/web/login.html
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local subdivisions

I.5)Main activity

Public order and safety

Section II: Object

II.1)Scope of the procurement


The Provision of a Managed Service to Supply Officers Uniform, Footwear and Accessories

Reference number: Prj_3336

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

We are conducting a procurement with a view to awarding a single contract to a supplier. The main purpose of the procurement is to deliver a solution which provides uniform clothing, footwear and accessories to the Contracting Authority’s primary customer, Her Majesty’s Prison and Probation Service (HMPPS) and potentially private prisons in the United Kingdom. The contract may be used by other agencies of the Ministry of Justice and other public bodies, including Central Government Bodies; Devolved Administrations; Public Sector Bodies; Third Sector/Charitable Bodies; Private Prisons who all may have variations in requirements. The service covers all public sector prisons and is optional for use by the privately managed prisons.

The value of the contract is estimated to be between 23 000 000 GBP to 35 000 000 GBP.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no

II.2.2)Additional CPV code(s)


II.2.3)Place of performance

NUTS code: UK
Main site or place of performance:

HMPPS: England and Wales and potentially private prisons.

HM Courts and Tribual Service: England and Wales.

Scottish Prison Service; Jersey Prison.

II.2.4)Description of the procurement:

The goods range include, but not limited to, the following high volume items: trousers; cargo pants; shirts/blouses (long and short sleeve); polos; jackets; footwear. Additionally there is a requirement for supply chain management; demand management and forecasting; warehousing/fleet and logistics.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

Subject to extension by 2 years, in 12 month increments.

II.2.9)Information about the limits on the number of candidates to be invited

Maximum number: 5
Objective criteria for choosing the limited number of candidates:

As permitted under Regulation 65.3 of the Public Contract Regulations 2015.

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Potential suppliers should access the Supplier Qualification (SQ) envelope in the opportunities section of the MoJ e-sourcing portal (Bravo solutions) which includes all documentation required to submit a tender.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

DRAFT Contract Terms and Conditions (including Schedules) are included in the Procurement Documents.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract

III.2.2)Contract performance conditions:

Please see the DRAFT contract terms and conditions and schedules.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2017/S 178-363993

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 26/04/2019
Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 22/03/2019

IV.2.4)Languages in which tenders or requests to participate may be submitted:


IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 12 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

The Ministry of Justice
5 Wellington Place
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice: