Tender to Supply People Management System

To provide a cloud hosted, fully integrated, HR, OD and HMRC compliant, Payroll solution.

United Kingdom-Liverpool: Personnel and payroll services

2018/S 159-364657

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Plus Dane Housing Limited
IP31021R
13-15 Rodney Street
Liverpool
L1 9EF
United Kingdom
Contact person: Carol Rabone
E-mail: carol.rabone@plusdane.co.uk
NUTS code: UKD

Internet address(es):Main address: www.plusdane.co.uk

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: http://www.delta-esourcing.com/tenders/UK-UK-Liverpool:-Personnel-and-payroll-services./T533PTV375

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Housing and community amenities

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Provision of a People Management System

Reference number: PDT-17-058

II.1.2)Main CPV code

79631000

II.1.3)Type of contract

Services

II.1.4)Short description:

Plus Dane Housing Ltd seeks to appoint a competent and experienced Service Provider to provide a cloud hosted, fully integrated, HR, OD &, HMRC compliant, Payroll solution that can be accessed securely by its employees, managers and service specialists.

II.1.5)Estimated total value

Value excluding VAT: 167 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2)Description

II.2.1)Title:

II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKD

Main site or place of performance:

North West (England)

II.2.4)Description of the procurement:

Plus Dane Housing Ltd requires a cloud hosted, fully integrated, HR, OD &, HMRC compliant, Payroll solution that can be accessed securely by its employees, managers and service specialists ie People Team, Health and Safety Team and vehicle management staff. The solution will positively support HR Management, payroll processing, pension administration, Talent Management, recruitment and reporting. It would also be desirable to use the system in the management of the Health and Safety function and the organisation’s vehicle fleet.

Plus Dane Housing Ltd wishes to secure a partner to deliver a modern, commercial off the shelf (COTS) solution that supports our aspiration to an agile working approach. The solution should be resilient and flexible in order to underpin high quality service delivery that is fit for purpose both now and in the future.

Plus Dane Housing Ltd’s current People Management System is used by the People Team, which comprises of Human Resource (HR), Organisational Development (OD) and Payroll. It is used to provide HR, OD and payroll services to all 558 PDH staff.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60

This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes

Description of options:

Option to extend for 2 x 12 month extensions subject to performance.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 21/09/2018

Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 21/09/2018

Local time: 13:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

VI.3)Additional information:

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

For more information about this opportunity, please visit the Delta eSourcing portal at:

https://www.delta-esourcing.com/tenders/UK-UK-Liverpool:-Personnel-and-payroll-services./T533PTV375

To respond to this opportunity, please click here:

https://www.delta-esourcing.com/respond/T533PTV375

GO Reference: GO-2018817-PRO-13030031

VI.4)Procedures for review

VI.4.1)Review body

High Court of England and Wales
Royal Courts of Justice, The Strand
London
WC2A 2LL
United Kingdom

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

17/08/2018