Tender to Supply Photographic Consumables to Thames Valley Police

Tender to Supply Photographic Consumables to Thames Valley Police

2 Lots. Lot 1: Photographic Consumables. Lot 2: Photographic equipment.

United Kingdom-Kidlington: Photographic equipment

2018/S 120-272617

Contract notice

Supplies

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Thames Valley Police
VAT – GB 180 5571 07
Headquarters South, Oxford Road
Kidlington, Oxon
OX5 1NZ
United Kingdom
Contact person: Alison Jerred
Telephone: +44 1865541525
E-mail: procurementict@thamesvalley.pnn.police.uk
Fax: +44 1865541579
NUTS code: UK
Internet address(es):Main address: http://ccs.cabinetoffice.gov.uk

Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/32823

I.2)Information about joint procurement

I.3)Communication

Access to the procurement documents is restricted. Further information can be obtained at: https://uk.eu-supply.com
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=23929&B=BLUELIGHT
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Other type: UK Police, Police Scotland, Police Service Northern Ireland and UK, Scottish and Northern Ireland specialist police Authorities, UK Fire and Ambulance services (see tender documents for full list)

I.5)Main activity

Other activity: Public Procurement

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Photographic Consumables, Equipment and Associated Hardware Framework

Reference number: TVP00150

II.1.2)Main CPV code

38650000

II.1.3)Type of contract

Supplies

II.1.4)Short description:

Thames Valley Police acting as lead Authority for the collaboration of UK police and specialist forces, Police Scotland and specialist Authorities, Police Service Northern Ireland and specialist Authorities, Fire Authorities and Ambulance Service (NHS Trust(s) is seeking tenders for the supply and delivery of Photographic Consumables, CDs, DVD’s, Equipment (including dry labs), servicing and maintenance of equipment and leasing of photographic equipment.

The procurement process will be split into 2 Lots as follows:

Lot 1: Photographic Consumables;

Lot 2: Photographic equipment (inc. Dry Labs), service and maintenance of equipment and leasing of photographic equipment.

The Authority intend to have a single award source for Lot 1 and a multiply award for Lot 2. There will be a maximum of three suppliers awarded a contract against Lot 2. The Authority may choose to award Lot 1 and Lot 2 to the same supplier.

II.1.5)Estimated total value

Value excluding VAT: 4 500 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for maximum number of lots: 2
Maximum number of lots that may be awarded to one tenderer: 2
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

The Authority may choose to award Lot 1 and Lot 2 to the same supplier. The Authority intend to have a single award source for Lot 1 and a multiply award for Lot 2. There will be a maximum of three suppliers awarded a contract against Lot 2.

II.2)Description

II.2.1)Title:

Lot 1: Photographic Consumables

Lot No: 1

II.2.2)Additional CPV code(s)

24930000
30192110
30234300
30234400
31440000
32354300
38651000
38651600
38653000
50344100
79960000
79961000

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

Lot 1 covers the provision of photographic consumables to include, but not limited.

To items in the following categories:

— Chemistry and Chemistry Consumables,

— Black and White Chemistry,

— Dry Lab Consumables (exp. Papers and Inks),

— Recording Media and Accessories (non-customised),

— Recording Media and Accessories (customised),

— Paper,

— Batteries.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 3 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

The contract will be for 36 months with an option to extend for a further 12 months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

All goods and services supplied under this contract must comply with the relevant legislation with regards to packaging, storage, disposal and COSHH sheets.

II.2)Description

II.2.1)Title:

Lot 2: Photographic Equipment, Dry Labs, Service and Maintenance and Leasing

Lot No: 2

II.2.2)Additional CPV code(s)

24930000
30192110
30234300
30234400
31440000
32354300
38651000
38651600
38653000
50344100
79960000
79961000

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

Lot 2: covers the provision of photographic and imaging equipment, dry labs, servicing and maintenance and leasing, but not limited to items in the following:

— photographic and imaging equipment [e.g. cameras, lenses, lighting and tripods),

— supply, repair and rental of photographic and imaging equipment,

— customer support and technical support to the customer(s).

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 1 500 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

The contract will be for 36 months with an option to extend for a further 12 months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

This procurement will be managed electronically via the EU Supply portal. To participate in this procurement, participants must first be registered on the EU Supply portal. If you have not yet registered on the EU Supply portal, this can be done online at: https://ek.eu-supply.com

Tender submissions must be published by the date in IV.2.7 of this Contract Notice.

Regulations 57(1) and (2) cover the detailed grounds for mandatory exclusion of an organisation which are set out in Appendix 13 of the tender documentation. This should be referred to before completing the tender exercise.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 4
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2017/S 198-406630

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 14/08/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 14/08/2018
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

The value provided in Section(s) II.I.5 is an estimate. We cannot guarantee any business through the Framework Agreement. The Authority may choose to award Lot 1 and Lot 2 to the same supplier. The Authority intend to have a single award source for Lot 1 and a multiply award for Lot 2. There will be a maximum of 3 suppliers awarded a contract against Lot 2.

VI.4)Procedures for review

VI.4.1)Review body

Thames Valley Police
Headquarters South, Oxford Road
Kidlington, Oxon
OX5 1NZ
United Kingdom
Telephone: +44 1865541525
E-mail: procurementict@thamesvalley.pnn.police.uk
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

21/06/2018