Tender to Supply PPM Tool

Tender to Supply PPM Tool

provision of a Project, Programme and Portfolio Management Tool/Solution.

United Kingdom-Leicester: IT services: consulting, software development, Internet and support

2015/S 071-126316

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

De Montfort University
Procurement Services, Finance Dept, The Gateway
For the attention of: Claire Matthews
LE1 9BH Leicester
Telephone: +44 1162078142
E-mail: purchasing@dmu.ac.uk

Internet address(es):

General address of the contracting authority: www.dmu.ac.uk

Further information can be obtained from: De Montfort University
Internet address: http://in-tendhost.co.uk/demontfort/aspx/Home

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: De Montfort University

Tenders or requests to participate must be sent to: De Montfort University
Internet address: http://in-tendhost.co.uk/demontfort/aspx/Home

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity


I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract


II.1.1)Title attributed to the contract by the contracting authority:

816 — 15 Tender for the provision of a Project, Programme and Portfolio Management (PPPM) Tool/Solution.

II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 7: Computer and related services

NUTS code UKF21

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

De Montfort University (DMU) has recognised the strategic importance of a Corporate Project, Programme and Portfolio Management (PPPM) solution with which to provide a centralised repository for managing processes, methods and resources for all project and programme management services.
As a result, the University is seeking a professional and feature-rich Portfolio Management Office (PMO) solution to ensure current and future projects/programmes are effectively resourced, managed, monitored and clearly aligned to DMU corporate strategies and governance procedures. The solution will satisfy the requirements of DMU, be scalable and serve as a robust PPPM utility for the increasing number of staff involved in project/programme management activities.

II.1.6)Common procurement vocabulary (CPV)


II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no


This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Information and formalities necessary for evaluating if the requirements are met: Applicants are required to register on the University”s e-tendering website at http://in-tendhost.co.uk/demontfort. All relevant documentation will be available to download from the In-tend website. All correspondence associated with this tender must be sent via

In-tend. It is important that applicants respond to the information requested in an appropriate, clear and concise manner. The Questionnaire document stipulates the economic, financial and technical data required to enable an evaluation of suppliers wishing to participate in this procurement and will seek information including but not limited to the detail at III.2.1,III.2.2 and III.2.3 The University reserves the right to reject or disqualify a Bidder:
(a) Where the PQQ or tender is submitted late, is completed incorrectly, or is incomplete.
(b) Who is deemed to be ineligible to tender in accordance with the provisions as set out in The Public Contracts Regulations 2006,Part 4, Regulation 23.
(c) Who is guilty of serious misrepresentation in relation to its application and/or the process.
(d) Where there is a change in identity, control, financial standing or other factor impacting on the selection and/or evaluation process affecting the Bidder.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Information and formalities necessary for evaluating if the requirements are met:
(a) appropriate statements from bankers;
(b) the submission of the firm”s balance sheets or extracts there from, where publication of a balance sheet is required under company law in the country in which the supplier is established;
(c) a statement of the firm”s overall turnover and its turnover in respect of the goods to which the contract relates for the previous 3 financial years.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Information and formalities necessary for evaluating if the requirements are met:
Evidence required may include but not be limited to:
(a) a list of the principal deliveries effected in the past three years, with the sums, dates and recipients, public or private, involved: in the case of public contracting authorities, evidence to be in the form of certificates issued or countersigned by the competent authority; in the case of private purchasers, delivery to be certified by the purchaser or, failing this, simply declared by the supplier to have been effected;
(b) a description of the firm”s technical facilities, its measures for ensuring quality and its study and research facilities;
(c) indication of the technicians or technical bodies involved, whether or not belonging directly to the supplier”s firm, especially those responsible for quality control;
(d) samples, description and/or photographs of the products to be supplied, the authenticity of which must be certified if the contracting authority so requests;
(e) certificates drawn up by official quality control institutes or agencies of recognized competence at testing conformity to certain specifications or standards of products clearly identified by references to specifications or standards.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

competitive dialogue
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:


IV.3.2)Previous publication(s) concerning the same contract


IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 8.5.2015
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Precise information on deadline(s) for lodging appeals: Following notification to Bidders of provisional contract award, a 10 calendar day standstill period shall ensue. This period allows unsuccessful tenderers to seek an accelerated debriefing from the contracting authority before the contract is entered into. Applicants have 2working days from notification of the award decision to request this debriefing.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice: