Tender to Supply Retail Management System

Tender to Supply Retail Management System

The House of Commons and The House of Lords are looking for a new end-to-end integrated Retail Management System.

United Kingdom-London: Electronic marketplace retailing services

2019/S 117-287105

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

The Corporate Officer of the House of Lords and The Corporate Officer of the House of Commons
1 Floor, Richmond House
United Kingdom
Contact person: https://in-tendhost.co.uk/parliamentuk/aspx/Home
Telephone: +44 2072191600
E-mail: ppcs@parliament.uk
NUTS code: UKI32
Internet address(es):Main address: https://in-tendhost.co.uk/parliamentuk/aspx/Home

Address of the buyer profile: https://in-tendhost.co.uk/parliamentuk/aspx/Home

I.2)Information about joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at: https://in-tendhost.co.uk/parliamentuk/aspx/Home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://in-tendhost.co.uk/parliamentuk/aspx/Home
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Other type: Parliament UK

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement


PI1301047-Provision of a Retail Management System

Reference number: PI1301047

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

The House of Commons (HoC) and The House of Lords (HoL) are looking for a new end-to-end integrated Retail Management System (RMS) encompassing all the components of a commercial off-the-shelf (COTS) RMS solution.?The Houses of Parliament have a ‘cloud first’ policy and are therefore looking to procure a cloud-based solution.

II.1.5)Estimated total value

Value excluding VAT: 230 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKI32
Main site or place of performance:

II.2.4)Description of the procurement:

There is an Electronic Point of Sale (EPoS) aspect to the existing solution and parliament is exploring technological possibilities with a minimal on-premise footprint.?Parliament is looking for a resilient system which can operate on a 4G network and can handle both business and technical issues in a user-friendly and efficient manner. The new RMS will need to work in conjunction with parliament’s e-commerce platform — Shopify, the change of the front-end e-commerce platform is out of scope. The new RMS will also need to integrate with Parliament’s finance system (Agresso), which is achieved via a middleware solution (BizTalk). The solution also needs to be flexible enough to enable pop-up trading on and off the parliamentary estate. Although this is a joint House of Commons and House of Lords contract the HoL retail shop will not be included in Phase 1 of this project, however, it is intended that they will join at some point in the future — Phase 2. The HoL RMS and EPoS are out of scope for this project. Should the HoL join the RMS it will be treated as a like for like solution as detailed in this invitation to tender. HoL would be set up as an ‘additional location’ on the same instance of the RMS, based on the current scale of the HoL retail operation: 3 staff and 2 EPoS.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 230 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 96
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2018/S 225-514764

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 17/07/2019
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 17/07/2019
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

The ITT documents will be accessible at the Houses of Parliament’s e-procurement portal: http://in-tendhost.co.uk/parliamentuk

Tender submissions must be uploaded to the e-procurement portal; electronic responses submitted via e-mail are not acceptable. To access these documents select the tender reference PI1301047 in the ‘current tenders’ list, click on the ‘view tender details’ and express interest by clicking on the button provided. You will need to register your company details, thereafter you will be issued with a username and password. If you have previously registered with In-Tend, please follow the link shown which will redirect you to the home page where you can log on using your existing username and password to collect the tender documents. If you have registered and forgotten your username and password, click on the ‘forgotten password’ link on the In-Tend homepage. Please keep this username and password secure and do not pass it to any third parties. If you are experiencing problems, please contact the PPCS Business Support team via email: ppcs@parliament.uk or call +44(0)2072191600 for further assistance. You are advised to allow sufficient time when responding to this ITT, and for the full uploading of documents, prior to the closing date of 12:00 noon UK time on 17.7.2019. Late tenders will not be accepted. If you are uploading multiple documents you will have to individually load one document at a time or you can opt to zip all the documents in an application such as WinZip or WinRAR.

VI.4)Procedures for review

VI.4.1)Review body

The High Court of Justice
The Strand
United Kingdom
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice: