Tender to Supply Scotland’s Adoption Register

Tender to Supply Scotland’s Adoption Register

The Scottish Government has a requirement to place a contract with an external service provider for the provision of Scotland’s Adoption Register.

United Kingdom-Edinburgh: Administrative social services

2019/S 235-576990

Social and other specific services – public contracts

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Scottish Government
Postal address: Area 3A South, Victoria Quay, the Shore
Town: Edinburgh
NUTS code: UKM
Postal code: EH6 6QQ
Country: United Kingdom
E-mail: alison.gardiner@gov.scot
Telephone: +44 1312446007

I.2)Information about joint procurement

The contract is awarded by a central purchasing body


The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.publictendersscotland.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.publictendersscotland.publiccontractsscotland.gov.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://www.publictendersscotland.publiccontractsscotland.gov.uk

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement


Scotland’s Adoption Register

Reference number: Case 489565

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

The Scottish Government has a requirement to place a contract with an external service provider for the provision of Scotland’s Adoption Register.

This comprises an online register that allows social workers to share information about children who have a plan for adoption with approved adopters in Scotland. The services also include hosting events such as adoption exchange days and adoption activity days as well as offering direct advice to local authorities about family finding for individual children or sibling groups.

The estimated value of the contract includes both the two year initial contract period and the potential extension year.

II.1.5)Estimated total value

Value excluding VAT: 600 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKM

II.2.4)Description of the procurement:

Scotland’s Adoption Register Regulations 2016 came into force on 1.4.2016 and enshrined the types of information about children and prospective adopters to be provided for inclusion in Register. The 2016 Regulations also require local authorities and adoption agencies to refer children and adopters to the register through the national linking service within 3 months of the child being registered for adoption or, for adopters, within 3 months of being approved at Panel.

The purpose of the Register is to ensure that when adoption is identified as the right plan for a child, a suitable placement can be found as soon as possible – providing a national system that helps local authorities and adoption agencies to explore the widest possible range of links from right across Scotland — and in some cases further afield. It does this by providing a national online linking service, hosting information events that allow adopters to find out more about children requiring placements directly from the people who know them best, and by running activity days where children, adopters, foster carers and social workers have the opportunity to spend some time together. The register also works directly with agencies and practitioners to support the linking and matching process.

The contract is expected to commence on 1.4.2020 until 31.3.2022, with the potential for extension until 31.3.2023 (the estimated value of the contract covers the potential 3-year period).

II.2.6)Estimated value

Value excluding VAT: 600 000.00 GBP

II.2.7)Duration of the contract or the framework agreement

Start: 01/04/2020
End: 31/03/2022

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.4)Objective rules and criteria for participation

List and brief description of rules and criteria:

Statement for 4B.4: bidders must demonstrate a current ratio of no less than 0,8. Current ratio will be calculated as follows: total current assets divided by total current liabilities.

There must be no qualification or contra-indication from any evidence provided in support of the bidders economic and financial standing.

Bidders who do not comply with the above financial requirements but are part of a group, can provide a parent guarantee if the parent

Company satisfies the financial requirements stipulated above.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure


IV.1.1)Form of procedure

Open procedure
IV.1.3)Information about framework agreement
IV.1.10)Identification of the national rules applicable to the procedure:
IV.1.11)Main features of the award procedure:
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate / Time limit for receipt of expressions of interest

Date: 10/01/2020
Local time: 12:00

IV.2.4)Languages in which tenders or requests to participate may be submitted:


Section VI: Complementary information

VI.2)Information about electronic workflows

VI.3)Additional information:

ESPD will be scored on a pass/fail basis.

Statement for 4B.5

It is a requirement of this contract that bidders hold or can commit to obtain prior to the commencement of any subsequently awarded

Contract, the types of insurance indicated below.

Employer’s (compulsory) liability insurance = 5 000 000 GBP.

Public liability insurance = 1 000 000 GBP.

Professional indemnity insurance = 1 000 000 GBP.

The contract award criteria will be price 20%/quality 80 %.

Question scoring methodology for award criteria outlined in invitation to tender:

0 = Unacceptable. Nil or inadequate response. Fails to demonstrate an ability to meet the requirement.

1 = Poor. Response is partially relevant but generally poor. The response addresses some elements of the requirement but contains insufficient/limited detail or explanation to demonstrate how the requirement will be fulfilled.

2 = Acceptable. Response is relevant and acceptable. The response addresses a broad understanding of the requirement but may lack details on how the requirement will be fulfilled in certain areas.

3 = Good. Response is relevant and good. The response is sufficiently detailed to demonstrate a good understanding and provides details on how the requirements will be fulfilled.

4 = Excellent. Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates a thorough understanding of the requirement and provides details of how the requirement will be met in full.

Bidders must complete the ESPD (Scotland) to demonstrate adherence to the exclusion and selection criteria for this procurement. If there are named subcontractors/technicians upon which the bidder will rely to meet the selection criteria, these named parties must complete and reattach the ESPD Supplier Response Form attached to ESPD questions 2C.1.1 (Technicians) and 2D.1.2 (Subcontractors) on PCS-T.

These parties must complete the first 3 sections of the ESPD form, as well as any part of the Section 4 selection criteria that the main bidder will rely upon the parties to fulfil. If parties have not yet been identified, this information may be required at a later date. Scottish Government reserves the right to request this information from relevant parties upon whom the main bidder will not rely to fulfil selection criteria.

4C.10 Bidders will be required to confirm whether they intend to sub-contract and if so, for what proportion of the contract.

The buyer is using PCS-Tender to conduct this ITT exercise. The project code is 15241. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

(SC Ref:606416)

VI.4)Procedures for review

VI.4.1)Review body

Official name: Scottish Government
Postal address: Area 3A South, Victoria Quay, the Shore
Town: Edinburgh
Postal code: EH6 6QQ
Country: United Kingdom
E-mail: alison.gardiner@gov.scot
Telephone: +44 1312446007Internet address: http://www.scotland.gov.uk
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice: