Tender to Supply Service Planning Tool

Tender to Supply Service Planning Tool

To provide a service planning tool, a solution consisting of a single or multiple software (and its implementation) that would enable NWL to optimise its service planning processes.

United Kingdom-Durham: IT services: consulting, software development, Internet and support

2020/S 137-338239

Contract notice – utilities

Services

Legal Basis:

Directive 2014/25/EU

Section I: Contracting entity

I.1)Name and addresses

Official name: Northumbrian Water Ltd
National registration number: 02366703
Postal address: Boldon House, Wheatlands Way, Pity Me
Town: Durham
NUTS code: UKC NORTH EAST (ENGLAND)
Postal code: DH1 5FA
Country: United Kingdom
Contact person: Andriy Volkov
E-mail: andriy.volkov@nwl.co.uk
Telephone: +44 7812733335
Internet address(es):Main address: www.nwl.co.uk

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://s1.ariba.com
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://s1.ariba.com
Tenders or requests to participate must be submitted to the abovementioned address

I.6)Main activity

Water

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Service Planning Tool

II.1.2)Main CPV code

72000000 IT services: consulting, software development, Internet and support

II.1.3)Type of contract

Services

II.1.4)Short description:

NWG are undertaking a programme to transform service planning across the organisation, covering improvements around people, processes, data and technology. NWG wish to appoint a single supplier to provide a service planning tool, a solution consisting of a single or multiple software (and its implementation) that would enable NWL to optimise its service planning processes (incl. Needs Collection, Needs Collation, Intervention Optioneering and Bundling, Value Assessment, Jeopardy Management, Portfolio optimisation, Asset Management Plan Creation, Plan Monitoring, Plan Visualisation, Benefits Realisation). The aim is to make ‘a step improvement’ through integrated planning, considering optimal whole-life cost interventions balanced across our asset base that will deliver outcomes to customers through better decision-making. The contract term is 3 years with an option to extend for a further 2 years. The total maximum contract value over 5 years is GBP 1 600 000 (implement-n and licences).

II.1.5)Estimated total value

Value excluding VAT: 1 600 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKC14 Durham CC
Main site or place of performance:

NUTS code: UKC North East (ENGLAND),

NUTS code: UKH3 Essex,

NUTS code: UKH14 Suffolk.

II.2.4)Description of the procurement:

NWG are undertaking a programme to transform service planning across the organisation, covering improvements around people, processes, data and technology. NWG wish to appoint a single supplier to provide a service planning tool, a solution consisting of a single or multiple software (and its implementation) that would enable NWL to optimise its service planning processes (incl. Needs Collection, Needs Collation, Intervention Optioneering and Bundling, Value Assessment, Jeopardy Management, Portfolio optimisation, Asset Management Plan Creation, Plan Monitoring, Plan Visualisation, Benefits Realisation). The aim is to make ‘a step improvement’ through integrated planning, considering optimal whole-life cost interventions balanced across our asset base that will deliver outcomes to customers through better decision-making. The contract term is 3 years with an option to extend for a further 2 years. The total maximum contract value over 5 years is GBP 1 600 000 (implement-n and licences).

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Functional requirements (Core) / Weighting: 5
Quality criterion – Name: Functional requirements (Optional) / Weighting: 5
Quality criterion – Name: Interface Requirements / Weighting: 5
Quality criterion – Name: Non-functional requirements / Weighting: 10
Quality criterion – Name: Implementation — plan and resource allocation / Weighting: 2
Quality criterion – Name: Implementation — delivery methodology / Weighting: 3
Quality criterion – Name: Implementation — delivery resources / Weighting: 3
Quality criterion – Name: Implementation — knowledge transfer / Weighting: 2
Quality criterion – Name: Presentation — approach to delivery / Weighting: 5
Quality criterion – Name: Presentation — product demonstration / Weighting: 10
Price – Weighting: 50

II.2.6)Estimated value

Value excluding VAT: 1 600 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 09/03/2021
End: 08/03/2026
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

As part of the pricing submission, suppliers shall have an opportunity to submit a number of options:

— managed service pricing proposal;

— cloud hosted solution pricing proposal; or

— stand alone solution pricing proposal, without cloud hosting costs.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Selection criteria as stated in the procurement documents.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

III.1.4)Objective rules and criteria for participation

List and brief description of rules and criteria:

Selection criteria as stated in the procurement documents.

III.1.5)Information about reserved contracts

III.1.6)Deposits and guarantees required:

If the Dun and Bradstreet credit rating returns a rating of ‘above average risk’ or ‘high risk’, the contracting entity will request further financial information for review and a parent company guarantee may be required.

III.1.7)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Please see the terms and conditions in the procurement documents.

III.1.8)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

These will be set out in the tender documents.

III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Negotiated procedure with prior call for competition

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 10/08/2020
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 30/04/2021
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

Applicants are asked to note that this procurement process will be conducted electronically with all documents and communication being managed through the Northumbrian Water eSourcing Spend Management portal called ‘Ariba’.

Expressions of interest must be sent to the email address andriy.volkov@nwl.co.uk before the deadline date of the 10 August 2020 12.00 noon. Once expression of interest has been received that contains the details below, applicants will be given access to the Ariba portal within 48 hours from request. This portal will contain all the tender documents associated with this procurement that are available at the time. An email link will also be provided to the email address you provide to access the portal. The deadline for return of the completed PQQ is the 21 August 2020 at 12.00 noon.

When sending expression of interest, applicants must provide the following information:

1) full company name;

2) main contact details of the person who will be given access to the Ariba portal — name, job title, email address and telephone.

VI.4)Procedures for review

VI.4.1)Review body

Official name: TBC
Town: tbc
Country: United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

15/07/2020