Tender to Supply Staff Uniforms for Scottish Courts and Tribunals Service

Tender to Supply Staff Uniforms for Scottish Courts and Tribunals Service

This contract notice is in relation to a new contract for the provision of staff uniform.

United Kingdom-Edinburgh: Occupational clothing, special workwear and accessories

2019/S 168-410349

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Scottish Courts and Tribunals Service
Saughton House, Broomhouse Drive
EH11 3XD
United Kingdom
Contact person: Denise Donaldson
Telephone: +44 1314443461
E-mail: ddonaldson@scotcourts.gov.uk
NUTS code: UKM
I.2)Information about joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.publictendersscotland.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.publictendersscotland.publiccontractsscotland.gov.uk

I.4)Type of the contracting authority

National or federal agency/office

I.5)Main activity

Public order and safety

Section II: Object

II.1)Scope of the procurement


Staff Uniforms for Scottish Courts and Tribunals Service

Reference number: SCTS-2019-010

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

Provision of court staff uniforms to the Scottish Court and Tribunals Service.

II.1.5)Estimated total value

Value excluding VAT: 420 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2.2)Additional CPV code(s)


II.2.3)Place of performance

NUTS code: UKM

II.2.4)Description of the procurement:

This contract notice is in relation to a new contract for the provision of staff uniform. Scottish Courts and Tribunals Service (SCTS) requires a supplier to offer a range of corporate clothing for our Court staff who are located across the SCTS estate in 45 courts.

The contract will include full contract management with co-ordination of the order and returns process. The specification and requirements of this invitation to tender (ITT) are aligned with the SCTS Uniform Policy 2019.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Uniform range proposal / Weighting: 14
Quality criterion – Name: Product sampling event / Weighting: 4
Quality criterion – Name: Service delivery methodology / Weighting: 12
Quality criterion – Name: Contract implementation and exit strategy / Weighting: 6
Quality criterion – Name: Ethics, sustainability and community benefits / Weighting: 4
Price – Weighting: 60

II.2.6)Estimated value

Value excluding VAT: 420 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

Scottish Courts and Tribunals Service have the option of extending the contract by 2 further 1-year periods. Extensions shall be determined by requirements and contract performance.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

If required by the member state, bidders are required to be enrolled in the relevant professional or trade registers within the country in which they are established.

III.1.2)Economic and financial standing

List and brief description of selection criteria:

Bidders will be required to have a minimum ‘general’ yearly turnover of 1 000 000 GBP for the last 3 years.

It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded contract, the types and levels of insurance indicated below:

— employer’s (compulsory) liability insurance = 5 000 000 GBP,

— public liability insurance = 1 000 000 GBP,

— product liability insurance = 1 000 000 GBP.


SCTS will use Experian to check the financial stability/risks associated with a tenderer, and require that they have at least a score of 51 out of 100 ‘Below Average Risk’. Failing that, the authority will use reasonable measures to ensure that appointing the tenderer does not provide an elevated risk in terms of their financial stability and will request such information as may be reasonable necessary to ascertain that.

III.1.3)Technical and professional ability

List and brief description of selection criteria:

Bidders will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contract.

Bidders must confirm that they will provide samples, descriptions and/or photographs of the products to be supplied which do not require a certificate of authenticity: the bidder must confirm that they will provide certificates of authenticity where required.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2019/S 125-304776

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 25/09/2019
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:


IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 02/10/2019
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic payment will be used

VI.3)Additional information:

The buyer is using PCS-Tender to conduct this ITT exercise. The project code is 13992

For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

A subcontract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

Examples could include:

— creation of apprenticeships,

— work experience for S4-S6 pupils,

— school/college visits and career training,

— main contractors advertising subcontract opportunities to local businesses or Scottish supported businesses,

— working with Scottish charities that help support unemployed people prepare and secure jobs.

(SC Ref:596001)

VI.4)Procedures for review

VI.4.1)Review body

Scottish Courts and Tribunals Service
Saughton House, Broomhouse Drive
EH11 3XD
United Kingdom
Telephone: +44 1314443300
Fax: +44 1314432610Internet address: http://www.scotcourtstribunals.gov.uk
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice: