Tender to Supply Surface Grinders

Tender to Supply Surface Grinders

We seek to acquire an automated wafer surface grinding system with ancillary equipment to enhance the University of Southampton’s optical and semiconductor materials processing capabilities.

United Kingdom-Southampton: Milling machines

2015/S 218-397399

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

University of Southampton
Highfield Road
Contact point(s): https://in-tendhost.co.uk/universityofsouthampton
For the attention of: John Davidson
SO17 1BJ Southampton
Telephone: +44 2380594088
E-mail: jdav@soton.ac.uk

Internet address(es):

General address of the contracting authority: https://in-tendhost.co.uk/universityofsouthampton/

Address of the buyer profile: https://in-tendhost.co.uk/universityofsouthampton/

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity


I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract


II.1.1)Title attributed to the contract by the contracting authority:


II.1.2)Type of contract and location of works, place of delivery or of performance


NUTS code UKJ32

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Characteristics of the system
We seek to acquire an automated wafer surface grinding system with ancillary equipment to enhance the University of Southampton’s optical and semiconductor materials processing capabilities for a number of high-impact projects in the major engineering themes of; Quantum Technologies and Photonics. This system will be integrated into existing lab facilities in the Optoelectronics Research Centre at the University of Southampton and will be used to expand the breadth of our manufacturing capabilities to stimulate new research ties across academia and industry via the EPSRC Quantum Hub initiative. The acquisition of this system will enable university researchers to manufacture new combinations of micron-scale-thickness optical and semiconductor material layers to tackle fundamental research in quantum light-matter interactions, quantum sensors, and telecommunications.
Purpose of the Equipment.
Planarisation and thinning of optical and semiconductor wafer materials to dimensions and surface roughness suitable for optical applications. The first example application will be thinning of carrier-bonded lithium niobate crystal wafers to layer thicknesses of 10 microns or less with a surface finish suitable for optical propagation (<3nm roughness Sa). Other applications include replanarisation of commercially available lithium niobate wafers to improve parallelism and surface finish. Other applications include grinding partial areas of wafers to create wafer-rim supported thin-film membranes.
Planarisation and thinning of a wide range of optical and semiconductor materials are envisaged, including but not limited to; lithium niobate, silicon, silica-on-silicon, silica, and sapphire as well as composites of the above. To ensure compatibility with existing University of Southampton facilities and a broad range of material types, the system is required to support standard wafer formats from 75 mm to 150 mm diameter as well as single die.
Primary Hardware.
System to incorporate automated grinding capabilities in a single unit. The system must be capable of thinning wafer sizes up to 150 mm diameter with total thickness variation of ±2?m with average variation in thickness removal of less than 1?m wafer-to-wafer. The system must be able to achieve surface roughness less than 3nm (Sa) on lithium niobate. The system must offer the capability for grinding partial areas of wafers to create wafer-supported thin-film membranes as standard or via system upgrade. System to include either a universal mounting chuck for 75 mm, 100 mm, and 150 mm wafers or separate user swappable chucks for this purpose as well as mounting capability for thin substrates and single die. The system must be designed to allow unattended operation without operator intervention. A grinding system that does not require the use and disposal of chemical slurries is preferred.
Under no circumstances whatsoever will the University be liable for or pay any expenses or costs which may be incurred (whether directly or indirectly) by the tenderer in the preparation or submission of their tender proposal.
The University is not bound to accept the lowest offer or any tender in full or in part.
In evaluating the tender, the University will seek the most economically advantageous offers in terms of the criteria listed below:
High-level criteria. (Cost / Quality = 20:80)
Mandatory requirements — Pass/Fail.
Price 20 %
Technical Suitability 60 %
Service/ Maintenance / training and support 20 %.

II.1.6)Common procurement vocabulary (CPV)


II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no


This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Bidders are advised that the estimated contact value stated in this section is intended to include the initital purchase and implementation costs as well as including on-going costs potentially incurred during the entire contract period, including any and all extension periods.
The estimated contract value for the initial four years of the contract, including purchase and implementation, is in the region of 260 000 GBP.
Estimated value excluding VAT:
Range: between 170 000 and 200 000 GBP
II.2.2)Information about options
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Starting 20.1.2016. Completion 19.1.2026

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

The Contracting Authority reserves the right to require deposits, guarantees, bonds, warranties and other forms of appropriate security.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As defined in the tender documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

No special legal form will be required. In the case of organisations applying as a consortia or joint venture, full details for each member is required. It will be necessary for each member to sign an undertaking that they shall be jointly and severally liable, or to require a single provider to take primary liability for the performance of the contract.
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: In accordance with the Public Contracts Regulations 2015:
To support the financial assessment the University will obtain a financial appraisal report from Creditsafe. This report provides the University with an overall Risk Score which will be used to assess the applicants financial standing. A suitable Performance Bond or Parent Company Guarantee may at the University’s discretion be accepted and allowed to override a poor credit score.
Minimum level(s) of standards possibly required: Organisations are advised that the following minimum insurance levels are required:
Employers Liability 5 000 000 GBP.
Public Liability 5 000 000 GBP.
Professional Indemnity 5 000 000 GBP.
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:


IV.3.2)Previous publication(s) concerning the same contract


IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 25.11.2015 – 11:59
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

25.11.2015 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up


IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

This tender will be conducted electronically and tender documents can be downloaded from the web portal (Intend) provided earlier in this notice.https://in-tendhost.co.uk/universityofsouthampton.

If you are not already registered as a supplier with the In-tend Portal, you will need to register before accessing the tender documents.
Once you have logged in as a supplier, click on current tenders and locate the tender documents by clicking on 15/ESM/91. Further instructions for the submission of tender are below. (Please note, to preserve the integrity of the tendering procedure, all queries must made be via In-Tend).
To submit your return, please follow the instructions below:
1. Log In.
2. My Tenders.
3. View Tender Details.
4. View Documents.
5. Browse and Upload each part of your return (or Zip File).
6. Once ALL your response documents are uploaded and displayed in the — My Documents for Return — use — Submit My Return -. You are only permitted to submit once.
Expressions of Interest must be by way of completion and return of the Invitation to Tender document via the University’s e-tendering system In-Tend by the date and time specified in IV.3.4.
Due to the nature of this project, it has been deemed not appropriate to divide the requirement into lots.
Please note that the deadline for submitting clarifications is 12 noon on the 12.11.2015.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice: