Tender for Vending Machines Maintenance

Tender for Vending Machines Maintenance

Provision and Maintenance of Counter Top ‘Bean-To-Cup’ Customer Vending Machines and Supply of Coffee Beans (and Other Soluble Beverage Products).

United Kingdom-London: Food, beverages, tobacco and related products

2014/S 070-121019

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The Mayor’s Office for Policing and Crime
Metropolitan Police Service, Procurement Services COPP, 8th Floor Empress State Building, Lillie Road, Earls Court
For the attention of: Mr Bob Parish
SW6 1TR London
UNITED KINGDOM
Telephone: +44 2071611556
E-mail: bob.parish@met.police.uk

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

Public order and safety
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Provision and Maintenance of Counter Top ‘Bean-To-Cup’ Customer Vending Machines and Supply of Coffee Beans (and Other Soluble Beverage Products).
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: Various locations within the M25.
NUTS code UKI

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with a single operator
Duration of the framework agreement

Duration in years: 3
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 400 000 and 460 000 GBP

II.1.5)Short description of the contract or purchase(s)

Counter Top ‘Bean-To-Cup’ Vending Machines & Coffee Beans.
II.1.6)Common procurement vocabulary (CPV)

15000000, 50000000, 51000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The requirement is for the provision and maintenance of counter top ‘Bean-to-Cup’ Customer Vending machines, and may include the supply and delivery of Coffee Beans (and other required soluble beverage products) through a nominated distributor.
The Authority reserves the right to award either the requirement for the lease and maintenance of Vending machines only, or the requirement for the lease and maintenance of Vending machines with supply of Coffee Beans (and other required soluble beverage products).
The MPS estimates the value of its total requirement to be between GBP 400,000 and GBP 460,000 over 3 years.
The anticipated number of required counter top vending machines is 78 across the MPS estate. The actual number of machines required may be greater or fewer.
The estimated volume of the Coffee Beans is 1851 cases (8 x 1 kg), Chocolate Powder 744 cases (10 x 1 kg) and milk powder 648 cases (20 x 500 g) at an estimated total value of GBP 196,000 over 3 years.
The estimated volumes and estimated values cannot be guaranteed and are taken from historical information.
The service requirement is mainly pan-London within the M25, a list of the current delivery locations will be supplied at the ITT stage. (approx. 44 sites).
Estimated value excluding VAT:
Range: between 400 000 and 460 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: The Authority reserves the right to award either the requirement for the provision and maintenance of Vending machines only, or the requirement for the provision and maintenance of Vending machines with supply of Coffee Beans (and other required soluble beverage products).
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Parent company guarantee may be required in appropriate circumstances.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

See contract documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

No special legal form required but each supplier will be required to become jointly or severally responsible for the contract before acceptance
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Any supplier may be disqualified who:
(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order compulsory winding up the administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means which the contract authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organization, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26 May 1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j) has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10 June 1991 on prevention of the use of the financial system for the purpose of money laundering.
Information and formalities necessary for evaluating if requirements are met:
Registration of your company details, free of charge, is required at https://www.bluelight.gov.uk/mps in order to participate in this procurement.

The supplier guide will give all the necessary information needed to register and how to respond to the Notice.
Please advise expression of interest, and respond to the PQQ via the Bluelight portal.
Please refer to Bluelight reference: QTLE-9EZD4N.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Please refer to the PQQ on the Bluelight e-tendering portal at www.bluelight.gov.uk

Minimum level(s) of standards possibly required: Please refer to the PQQ on the Bluelight e-tendering portal at www.bluelight.gov.uk

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Please refer to the PQQ on the Bluelight e-tendering portal at www.bluelight.gov.uk

Minimum level(s) of standards possibly required:
Please refer to the PQQ on the Bluelight e-tendering portal at www.bluelight.gov.uk

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3: and maximum number 8
Objective criteria for choosing the limited number of candidates: Please refer to the PQQ on the Bluelight e-tendering portal at www.bluelight.gov.uk

IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

SS3/14/47
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

15.5.2014 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 2-3 years.
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

The Mayor’s Office for Policing and Crime
Metropolitan Police Service, Procurement Services, 8th Floor Empress State Building, Empress Approach, Lillie Road, Earls Court
SW6 1TR London
UNITED KINGDOM
E-mail: procurement@met.police.uk

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:4.4.2014