Tender for Waste Data Management Solution

Tender for Waste Data Management Solution

EWP are seeking the provision of a replacement Waste Data Management System (The System) to support
Statutory Waste Disposal Authority obligations.

United Kingdom-Chelmsford: IT services: consulting, software development, Internet and support

2013/S 226-393659

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Essex County Council
PO Box 4, County Hall, Market Road
For the attention of: Cara Gale
CM1 1JZ Chelmsford
UNITED KINGDOM
Telephone: +44 8457430430
E-mail: email2workspace-prod+ecc+ws312629349+3nl4@ansmtp.ariba.com

Internet address(es):

General address of the contracting authority: http://www.essex.gov.uk

Address of the buyer profile: http://ecc.supplier.ariba.com

Electronic access to information: http://ecc.supplier.ariba.com

Electronic submission of tenders and requests to participate: http://ecc.supplier.ariba.com

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Southend-on-Sea Borough Council
Civic Centre, Victoria Avenue
SS2 6ER Southend-on-Sea
UNITED KINGDOM

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

2274 Waste Data Management Solution.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 7: Computer and related services
Main site or location of works, place of delivery or of performance: Essex.
NUTS code UKH33

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

The Essex Waste Partnership (EWP) consists of:
(1) Essex County Council (ECC) as the Waste Disposal Authority (WDA);
(2) 12 District/Borough councils as Waste Collection Authorities (WCAs);
(3) Southend Borough Council (SBC) as a unitary authority is both as WDA and a WCA.
For the purposes of this notice and procurement exercise: EWP will be used to denote ECC and SBC who shall be acting jointly to procure a Waste Data Management System under a Joint Working Agreement and partnership arrangements.
EWP are seeking the provision of a replacement Waste Data Management System (The System) to support
Statutory Waste Disposal Authority obligations
Southend Borough Council Waste Disposal Authority and Waste Collection Authority obligations as a unitary authority.
Inter-Authority Agreement (IAA) obligations to its District Waste Collection Authorities
Performance Management of Disposal Contractors, Mechanical & Biological Treatment Facility Contractor and Integrated Waste Handling Contractor
The EWP prerogative is not to undertake further in-house development of legacy systems and the EWP’s existing Waste Data Management System, RAPID (Reporting And Performance Information Data). RAPID would require significant development to support the EWP changing business landscape and enhance the efficiency of managing the EWP waste data.
SBC is a Unitary Authority within the County boundaries and ECC’s strategic waste partner under the EWP. SBC currently uses a cloned copy of RAPID and will require access to and use of the replacement System. ECC and SBC will have read-only access to the other’s data. The system should therefore be able to handle all returns of data needed to comply with waste data flow requirements as a Waste Disposal Authority (WDA) and Waste Collection Authority (WCA).
The contract term for the proposed scheme is for 3 years this Agreement may be extended for one or more periods of one or more years, up to a maximum term of 2 years, at the sole discretion of the EWP.
The service shall be commissioned by ECC on behalf of the EWP. All named Essex City, Borough and District Authorities will require access to the system, however EWP is not purchasing this system on their behalf.
Interested suppliers will be required to complete a pre-qualification questionnaire to be returned by 12:00 noon 6.1.2014. Successful applicants, based on the evaluation of the Pre-Qualification Questionnaire (PQQ), will be shortlisted and Invited to Tender (ITT) at a later stage. Suppliers are required to achieve a minimum percentage score of 40% for sections 9 and 10 in order to progress to the Invitation to Tender stage.
ECC reserves the right not to award the contract or to cancel the procurement at any stage.
The Authority will consider the Public Services (Social Value) Act 2012 requirements during this procurement exercise and as part of the resulting contract.
II.1.6)Common procurement vocabulary (CPV)

72000000, 72500000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The Essex Waste Partnership (EWP) consists of:
(1) Essex County Council (ECC) as the Waste Disposal Authority (WDA);
(2) 12 District/Borough councils as Waste Collection Authorities (WCAs);
(3) Southend Borough Council (SBC) as a unitary authority is both as WDA and a WCA.
For the purposes of this notice and procurement exercise: EWP will be used to denote ECC and SBC who shall be acting jointly to procure a Waste Data Management System under a Joint Working Agreement and partnership arrangements.
EWP are seeking the provision of a replacement Waste Data Management System (The System) to support
Statutory Waste Disposal Authority obligations
Southend Borough Council Waste Disposal Authority and Waste Collection Authority obligations as a unitary authority.
Inter-Authority Agreement (IAA) obligations to its District Waste Collection Authorities
Performance Management of Disposal Contractors, Mechanical & Biological Treatment Facility Contractor and Integrated Waste Handling Contractor
The EWP prerogative is not to undertake further in-house development of legacy systems and the EWP’s existing Waste Data Management System, RAPID (Reporting And Performance Information Data). RAPID would require significant development to support the EWP changing business landscape and enhance the efficiency of managing the EWP waste data.
SBC is a Unitary Authority within the County boundaries and ECC’s strategic waste partner under the EWP. SBC currently uses a cloned copy of RAPID and will require access to and use of the replacement System. ECC and SBC will have read-only access to the other’s data. The system should therefore be able to handle all returns of data needed to comply with waste data flow requirements as a Waste Disposal Authority (WDA) and Waste Collection Authority (WCA).
The contract term for the proposed scheme is for 3 years this Agreement may be extended for one or more periods of one or more years, up to a maximum term of 2 years, at the sole discretion of the EWP.
The service shall be commissioned by ECC on behalf of the EWP. All named Essex City, Borough and District Authorities will require access to the system, however EWP is not purchasing this system on their behalf.
Interested suppliers will be required to complete a pre-qualification questionnaire to be returned by 12:00 noon 6.1.2014. Successful applicants, based on the evaluation of the Pre-Qualification Questionnaire (PQQ), will be shortlisted and Invited to Tender (ITT) at a later stage. Suppliers are required to achieve a minimum percentage score of 40% for sections 9 and 10 in order to progress to the Invitation to Tender stage.
ECC reserves the right not to award the contract or to cancel the procurement at any stage.
The Authority will consider the Public Services (Social Value) Act 2012 requirements during this procurement exercise and as part of the resulting contract.
Any suppliers interested in bidding for this tender is required to register their interest on the Essex County Council eSourcing portal, Ariba:
1. Send an email with your organisation name in the subject title field to email2workspace-prod+ECC+WS312629349+3nl4@ansmtp.ariba.com asking to be invited to this event and providing your contact name and Supplier ID/User ANID from your Ariba registration details.

2. If you have more than one registered user who you want invited to the event, provide the name(s) of each registered user in your request as it may not be possible to include additional users at a later stage.
If you are not registered in Ariba at all, go to http://ecc.supplier.ariba.com/ad/register/SSOActions?type=full and follow the instructions to register then follow steps 1 and 2 above. (PLEASE NOTE: 35% completion (i.e. mandatory fields only: organisation/user details, commodity, sales territory) is the minimum required for your Ariba cloud registration, you do not need to reach 100% completion.)

Estimated value excluding VAT:
Range: between 125 000 and 220 000 GBP

II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

The Authority reserves the right to require guarantees, bonds, collateral wwarranties and other forms of security as appropriate.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Specific conditions relating to the performance of the contract will be set out in the project documentation to be issued to Bidders at the Invitation to Tender (ITT) stage of the procurement.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: In accordance with Articles 45 to 50 of Directive 2004/18/EC and Regulations 23 to 25 of the Public Contract Regulations 2006 as set out in the PQQ which is available from the supplier portal address shown in section I.1.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: In accordance with Article 47 of Directive 2004/18/EC and Regulation 24 of the Public Contract Regulations 2006 as set out in the PQQ which is available from the supplier portal address shown in section I.1.
Minimum level(s) of standards possibly required: As set out in the PQQ which is available from the supplier portal address shown in section I.1.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
In accordance with Articles 48 to 50 of Directive 2004/18/EC and Regulation 25 of the Public Contract Regulations 2006 as set out in the PQQ which is available from the supplier portal address shown in section I.1.
Minimum level(s) of standards possibly required:
As set out in the PQQ which is available from the supplier portal address shown in section I.1.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5
Objective criteria for choosing the limited number of candidates: The Authority intends to restrict the number of economic operators invited to tender to a minimum of 5. In the event that less than 5 responses to this Pre-Qualification-Questionnaire are submitted the Authority reserves the right to proceed to invitation to tender with less than 5 economic operators.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

2274
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

6.1.2014 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

22.1.2014
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

Expressions of interest must be by way of completion and return of the pre-qualificiation questionnaire (PQQ) by the date and time specified on section IV.3.4. The PQQ will be avaialble via the supplier portal. It is anticipated that the Invitation to Tender will be made available on 22.1.2014. Essex County Council reserves the right to amend the timescale and to cancel the procurement and/or not to award all or part of the contract. Essex County Council will not be responsible for any costs incurred by any bidders in relation to the procurement exercise including if the procurement exercise is cancelled.
Bidders are advised that the Authority is subject to the Freedom of Information Act 2000 (FOIA) and the Environmental Information Regulations 2004 (EIR). If a bidder considers that any of the information supplied as part of this procurement exercise should not be disclosed because of its commercial sensitivity, confidentiality or otherwise, it must, when providing this information, identify clearly the specific information it does not wish to be disclosed and specify clearly the reasons for its sensitivity. The Authority shall take such statements into consideration in the event that it receives a request pursuant to FOIA or EIR which relates to the information provided by a supplier. However, if the information is requested, the Authority may be obliged under FOIA and/or EIR to disclose such information, irrespective of the supplier’s wishes. Please note that it is not sufficient to include a statement of confidentiality encompassing all the information provided in the response.
Supplier Instructions – How to Express Interest in this Tender:
1. Send an email with your organisation name in the subject title field to email2workspace-prod+ECC+WS312629349+3nl4@ansmtp.ariba.com asking to be invited to this event and providing your contact name and Supplier ID/User ANID from your Ariba registration details.

2. If you have more than one registered user who you want invited to the event, provide the name(s) of each registered user in your request as it may not be possible to include additional users at a later stage.
If you are not registered in Ariba at all, go to http://ecc.supplier.ariba.com/ad/register/SSOActions?type=full and follow the instructions to register then follow steps 1 and 2 above. (PLEASE NOTE: 35% completion (i.e. mandatory fields only: organisation/user details, commodity, sales territory) is the minimum required for your Ariba cloud registration, you do not need to reach 100% completion.)

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

High Court, Royal Courts of Justice
The Strand
WC2A 2LL London
UNITED KINGDOM
Telephone: +44 2079476000

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: In accordance with Regulation 32 (Information about contract award procedures) and Regulation 47 (Enforcement and obligations) as amended by the Public Contracts Regulations 2006.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:19.11.2013