Tender for Waste and Recycling Collection – Stafford

Tender for Waste and Recycling Collection – Stafford

Waste and Recycling Collection Service and Processing of Dry Recycling.

United Kingdom-Stafford: Sewage, refuse, cleaning and environmental services

2016/S 208-376613

Contract notice


Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Stafford Borough Council
Civic Centre, Riverside
ST16 3AQ
United Kingdom
Contact person: Darren Langley
E-mail: darren.langley@staffordshire.gov.uk
NUTS code: UKG2
Internet address(es):Main address: www.staffordbc.gov.uk

Address of the buyer profile: www.staffordshire.gov.uk/business/procurement

I.2)Joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at: https://supplierlive.proactisp2p.com/Account/Login
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://supplierlive.proactisp2p.com/Account/Login
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement


Waste and Recycling Collection Service and Processing of Dry Recycling.

Reference number: PC615

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

See II.2.4 for further information.

See the procurement documentation for contract values.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no

II.2.2)Additional CPV code(s)


II.2.3)Place of performance

NUTS code: UKG2
Main site or place of performance:

Staffordshire, England, UK.

II.2.4)Description of the procurement:

Stafford Borough is a mixed urban and rural district covering an area of 597 km² in the middle of the County of Staffordshire. It has a population of approximately 130 000, with 2 main towns, the County town of Stafford and the town of Stone; along with a number of villages of various sizes.

The service currently consists of an alternate weekly collection of, residual, dry recycling, and garden waste from domestic properties. The service includes the processing of dry recycling and recyclable materials arising from the collections. There are a small number of domestic properties which have weekly collections. Residual and dry recycling collections are made at schools, village halls and churches. Separate paper collections are made at schools using 1100 lt bins. All collection services are currently operated from the council owned centrally located depot (Tollgate Drive, Stafford) which in addition is used to store dry recycling and paper before being transported in bulk, in the case of dry recycling to a MRF and in the case of paper direct to a mill.

Residual waste, garden waste and recycling is collected from all properties in the district (approximately 57 000). Residual waste is collected using 180, 240 and for larger families 360 litre wheeled bins. Larger 1 100 lt containers are in place at communal properties. In addition, civic amenity visits are made to parishes on Saturdays.

Garden waste is collected from all properties in the district by means of a 240 lt wheeled bin; other than communal blocks.

Dry recycling is collected from all properties (approximately 57 000). The collection is 2 stream using a caddy in 240 litre wheeled bins. The insert is used for collecting paper, commingled recycling is collected in the body of the wheeled bin. Recyclables presently include textiles and large WEEE and metal that are recovered for recycling. The ownership of dry recycling, paper and recyclables passes to the contractor who arranges the processing and sale of the material.

An assisted collection service must also be provided where necessary.

A number of ancillary services, including the collection of bulky waste, the collection from bring sites the delivery and retrieval of waste and recycling containers, may also be required as part of the contract.

A new contract will be required to commence on 4.2.2018. Stafford Borough Council will call off a contract from the framework agreement to fulfil this requirement. The contract will be of a duration of 10 years and two months, with an option to extend for a further 10 years. See also II.2.14 below.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 72
This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 3
Maximum number: 4

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

See procurement documentation.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The Contracting Authority wishes to establish a framework agreement for these services. Stafford Borough Council will call off its own contract from the framework to commence on 4.2.2018. For details of contracting authorities which may utilise the framework agreement, please see the procurement documentation. The initial term of other call off contracts shall be no longer than 10 years.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Competitive procedure with negotiation

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
In the case of framework agreements, provide justification for any duration exceeding 4 years: See procurement documentation.

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.1.5)Information about negotiation

The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2015/S 251-460413

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 25/11/2016
Local time: 13:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 19/12/2016

IV.2.4)Languages in which tenders or requests to participate may be submitted:


IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 31/10/2017
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

To be determined.

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Staffordshire County Council
ST16 2DH
United Kingdom

VI.4.2)Body responsible for mediation procedures

Staffordshire County Council
ST16 2DH
United Kingdom
VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

Staffordshire County Council
ST16 2DH
United Kingdom

VI.5)Date of dispatch of this notice:



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