Tender for Wireless Network Infrastructure Uxbridge

Tender for Wireless Network Infrastructure Uxbridge

The Hillingdon Hospital NHS Foundation Trust is seeking a partner through whom we will procure a Wireless Network Infrastructure.

United Kingdom-Uxbridge: Wireless Application Protocol (WAP) services

2014/S 005-004670

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The Hillingdon Hospitals NHS Foundation Trust
RAS
Pield Heath Road
For the attention of: Andy Carrey
UB8 3NN Uxbridge
UNITED KINGDOM
Telephone: +44 1895279896
E-mail: andy.carrey@thh.nhs.uk
Fax: +44 1895279434

Internet address(es):

General address of the contracting authority: www.thh.nhs.uk

Address of the buyer profile: http://thh.g2b.info/

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Health
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Wireless Network Infrastructure.
II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
NUTS code UKI23

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Wireless Application Protocol (WAP) services. The Hillingdon Hospital NHS Foundation Trust is seeking a partner through whom we will procure a Wireless Network Infrastructure. The wireless network installation will take place in two stages:
Stage 1 – Upgrade/replacement of the existing NAC system
Stage2 – Installation of a Wireless LAN Infrastructure
Any proposed solution is required to integrate with the existing network infrastructure. A detailed breakdown of the configuration will be provided at the next stage of the tender process following a site wide survey currently being undertaken by the Trust. However an outline of the existing infrastructure is:
Collapsed core network design using Cisco 6509-E core switches
Fully switched LAN over 2 sites using a mixture of the following models of access layer switches:
Cisco 3750-X
Cisco 3750
Cisco 3750G
Cisco 3560
Cisco2960G
EIGRP Routing at the networks core (to be replaced as part of this procurement)
Out-of-band IPS monitoring of LAN traffic with Cisco IDSM-2 blades
Solar Winds Orion network management system
NAC System Upgrade
The Trust is currently using Cisco NAC version 4.7.2. In light of the expansion to the network the decision has been made to replace this system with a solution able to manage connections from the wired and wireless LAN’s.
The current deployment of the NAC system is as follows:
— 2x NAC Managers at Hillingdon Hospital
— 2x NAC servers at Hillingdon Hospital (1500 users licensed)
— 2x NAC Servers at Mount Vernon Hospital (500 users licensed)
— 1x NAC Server for VPN connections (inline, 100 users licensed)
The NAC replacement must meet the following requirements:
— A single platform for management of devices connecting to the wired and wireless networks.
— Full resiliency to all services
— Ability to profile connected devices and enable/restrict access based on these results.
— Ability to confirm up-to-date operating system and anti-virus software exists on a device and enable/restrict access based on compliance.
— Ability to produce alerts and reports on connection activity.
— Ability to act as an AAA server using RADUIS or TACACS+
— Sufficient resources to manage connections (approximately 30 users) at a third site connected via Layer 3 links to Hillingdon and Mount Vernon Hospitals
— Allow for expansion in terms of capacity and licensing as the network grows.
Wireless Network Requirements
The Hillingdon Hospital NHS Foundation Trust has commissioned a survey to determine the optimum placement for wireless access points. This piece of work is currently in progress and the resulting report will be disclosed to shortlisted applicants in the next round of the tender process.
The main driver for the network is to provide wireless access for devices inside the Trust. The provision of devices is not yet decided however it is likely that the following uses/device types will be enabled in the next 3 years:
— Computers on Wheels – These will require access to thick and traffic-heavy applications such as PACS
— Ipad/android tablets – for clinical use. Generally less traffic intensive applications
— Mobile devices – a range of devices attaching to a guest network for web based services
— Location based tracking
— CCTV cameras and video recording equipment
— Location based tracking services
The wireless solution proposed is expected to meet the following technical specification as a minimum:
— Compliant with the 802.11n wireless networking standard with future detailed options and requirements for upgrading to 802.11ac.
— Compliant with the 802.3af and 802.3at PoE standards. 802.3at is available at most Hillingdon Hospital data cabinets where Mount Vernon Hospital is mostly fitted with 802.3af capable switches.
— Restricted to layer 3 traffic only between sites.
— Capable of supporting location based tracking, either directly or by feeding data into a partnered system.
— Offer provision for identifying, monitoring and managing threats to the wireless network.
— Capable of operating on the 2.5ghz and 5ghz RF spectrums
— Flexibility to expand and meet growing demands of the organisation.
Following this Expression of Interest stage, a formal, documented Pre-Qualification (PQQ) process will be undertaken. Potential suppliers are advised that as part of this PQQ they will be required to submit details of the functions within the solution they would envisage being used should they be taken beyond the PQQ stage. These will include but not limited to:
– Management of the network
– Features for the management of wireless key distribution and user access control
– Features available to secure the wireless network against threats
– Scalability for future developments and possible expansion
– Resilience/fault tolerances measures built into the design
– Connection authenticated with suitable Audit and accounting facilities within the system
The Trust advise readers that detail contained herein are advisory only. Much greater detail will be issued to those organisations taken through by means of an Invitation to Tender phase (ITT) following the outcome of an already commissioned site survey and discussion with potential partners identified post PQQ. Please note that inasmuch as this is a re-advertised opportunity, all potential providers identified as part of the previous exercise ARE required to re-register their interest.
With the support and advice of the selected partner, potential providers should also note that the implementation of the Wireless Network Infrastructure MUST be complete in sufficient time to enable a Stage 2 roll-out on or before 18.8.2014 – potential providers who cannot meet this time-line should not apply.
II.1.6)Common procurement vocabulary (CPV)

64212400

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Stage 1 – Upgrade/replacement of the existing NAC system
Stage2 – Installation of a Wireless LAN Infrastructure
Any proposed solution is required to integrate with the existing network infrastructure. A detailed breakdown of the configuration will be provided at the next stage of the tender process following a site wide survey currently being undertaken by the Trust. However an outline of the existing infrastructure is:
Collapsed core network design using Cisco 6509-E core switches
Fully switched LAN over 2 sites using a mixture of the following models of access layer switches:
Cisco 3750-X
Cisco 3750
Cisco 3750G
Cisco 3560
Cisco2960G
EIGRP Routing at the networks core (to be replaced as part of this procurement)
Out-of-band IPS monitoring of LAN traffic with Cisco IDSM-2 blades
Solar Winds Orion network management system
NAC System Upgrade
The Trust is currently using Cisco NAC version 4.7.2. In light of the expansion to the network the decision has been made to replace this system with a solution able to manage connections from the wired and wireless LAN’s.
The current deployment of the NAC system is as follows:
— 2x NAC Managers at Hillingdon Hospital
— 2x NAC servers at Hillingdon Hospital (1500 users licensed)
— 2x NAC Servers at Mount Vernon Hospital (500 users licensed)
— 1x NAC Server for VPN connections (inline, 100 users licensed)
The NAC replacement must meet the following requirements:
— A single platform for management of devices connecting to the wired and wireless networks.
— Full resiliency to all services
— Ability to profile connected devices and enable/restrict access based on these results.
— Ability to confirm up-to-date operating system and anti-virus software exists on a device and enable/restrict access based on compliance.
— Ability to produce alerts and reports on connection activity.
— Ability to act as an AAA server using RADUIS or TACACS+
— Sufficient resources to manage connections (approximately 30 users) at a third site connected via Layer 3 links to Hillingdon and Mount Vernon Hospitals
— Allow for expansion in terms of capacity and licensing as the network grows.
Wireless Network Requirements
The Hillingdon Hospital NHS Foundation Trust has commissioned a survey to determine the optimum placement for wireless access points. This piece of work is currently in progress and the resulting report will be disclosed to shortlisted applicants in the next round of the tender process.
The main driver for the network is to provide wireless access for devices inside the Trust. The provision of devices is not yet decided however it is likely that the following uses/device types will be enabled in the next 3 years:
— Computers on Wheels – These will require access to thick and traffic-heavy applications such as PACS
— Ipad/android tablets – for clinical use. Generally less traffic intensive applications
— Mobile devices – a range of devices attaching to a guest network for web based services
— Location based tracking
— CCTV cameras and video recording equipment
— Location based tracking services
The wireless solution proposed is expected to meet the following technical specification as a minimum:
— Compliant with the 802.11n wireless networking standard with future detailed options and requirements for upgrading to 802.11ac.
— Compliant with the 802.3af and 802.3at PoE standards. 802.3at is available at most Hillingdon Hospital data cabinets where Mount Vernon Hospital is mostly fitted with 802.3af capable switches.
— Restricted to layer 3 traffic only between sites.
— Capable of supporting location based tracking, either directly or by feeding data into a partnered system.
— Offer provision for identifying, monitoring and managing threats to the wireless network.
— Capable of operating on the 2.5ghz and 5ghz RF spectrums
— Flexibility to expand and meet growing demands of the organisation.
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Starting 13.2.2014. Completion 18.8.2014

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Past experience of installing a similar sized Infrastructure within a medical environment.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.
A full list of the Regulation 23(1) and 23(2) criteria are at http://www.delta-esourcing.com/delta/project/reasonsForExclusion.html#pcr

Candidates will be required to answer these questions as part of the qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists.
Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.

III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

competitive dialogue
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 8
Objective criteria for choosing the limited number of candidates: Top Scores obtained through Pre Qualificaion Questionnaire (issued after this Expression of Interest Phase).
IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

T/Hill/128
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 19.1.2014 – 23:59
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

5.2.2014 – 23:59
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

12.2.2014
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Uxbridge:-Wireless-Application-Protocol-%28WAP%29-services./699U6KT8W8

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/699U6KT8W8

GO Reference: GO-201416-PRO-5370615

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

The Hillingdon Hospital NHS Trust
The Furze
UB8 3NN Uxbridge
UNITED KINGDOM
Telephone: +44 1895279896

Body responsible for mediation procedures

The Hillingdon Hospital NHS Trust
The Furze
UB8 3NN Uxbridge
UNITED KINGDOM
Telephone: +44 1895279896

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

The Hillingdon Hospital NHS Trust
The Furze
UB8 3NN Uxbridge
UNITED KINGDOM
Telephone: +44 1895279896

VI.5)Date of dispatch of this notice:6.1.2014