Term Contract for Arboreal Management and Tree Surgery Services – Lothian

Term Contract for Arboreal Management and Tree Surgery Services – Lothian

This tender is for term contract work for smaller single trade projects with a value less than 50 000 GBP.

United Kingdom-Edinburgh: Tree-maintenance services

2019/S 183-446036

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

NHS Lothian
The Cottage, Royal Edinburgh Hospital, Morningside
Edinburgh
EH10 5HF
United Kingdom
Telephone: +44 1315376742
E-mail: maxwell.muir@nhslothian.scot.nhs.uk
NUTS code: UKM

I.2)Information about joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.publictendersscotland.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.publictendersscotland.publiccontractsscotland.gov.uk

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Health

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Term Contract for Arboreal Management and Tree Surgery Services

Reference number: NHSLTCTREESURG2019

II.1.2)Main CPV code

77211500

II.1.3)Type of contract

Services

II.1.4)Short description:

NHS Lothian Estates Department is responsible for the 24/7 planned and reactive maintenance of buildings, plant and equipment across approximately 150 properties including 6 main hospital sites. The department is also involved in minor construction projects, installation of new equipment, upgrading and refurbishment of wards. At times of high demand upon the service, there may be a need to supplement the existing NHSL workforce with tree surgery and arboreal management and associated service contractors.

II.1.5)Estimated total value

Value excluding VAT: 152 500.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

77211300
77211400
77211500
03452000
77340000
77341000

II.2.3)Place of performance

NUTS code: UKM78
NUTS code: UKM75
NUTS code: UKM73

II.2.4)Description of the procurement:

NHS Lothian Estates Department is responsible for the 24/7 planned and reactive maintenance of buildings, plant and equipment across approximately 150 properties including 6 main hospital sites. The department is also involved in minor construction projects, installation of new equipment, upgrading and refurbishment of wards. At times of high demand upon the service, there may be a need to supplement the existing NHSL workforce with arboreal management and tree surgery service contractors.

This is a single lot tender consisting arboreal management and tree surgery services. This tender is for term contract work for smaller single trade projects with a value less than 50 000 GBP (excluding VAT). The resulting contract will be a ranked framework contract covering an initial 2 year period (2020 to 2022) with an option to extend for a further 12 months to maximum of 4 years.

Examples of works that could be covered by this contract include:

— tree felling and pruning,

— remove hedges, trees and stumps,

— tree surveys,

— traffic management,

— waste removal,

— 24/7 365 standby service for emergency call outs and reactive works,

— replanting trees and hedges.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Technical / Weighting: 70
Price – Weighting: 30
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

An optional + 12 months, + 12 month extension may apply after the 2 year.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 30

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

List and brief description of selection criteria:

Tenders must confirm they posses employers liability insurance. The minimum cover level required by the law is 5 000 000 GBP.

Tenders must confirm they posses public liability insurance the minimum cover level required is 5 000 000 GBP.

Tenderers will be required to give details of their ‘General Yearly Turnover’ for the past 3 years, or if the tenderer has not been established for the duration specified please give details for the period since start up.

III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 4
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 11/11/2019
Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 21/11/2019

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

The buyer is using PCS-Tender to conduct this PQQ exercise. The project code is 14426

For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

(SC Ref:598310)

VI.4)Procedures for review

VI.4.1)Review body

NHS Lothian
Estates Contracts, The Cottage, Royal Edinburgh Hospital, Morningside
Edinburgh
EH10 5HF
United Kingdom
Telephone: +44 1315376742
E-mail: maxwell.muir@nhslothian.scot.nhs.ukInternet address: http://www.nhslothian.scot.nhs.uk/
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

20/09/2019