Term Contract for Highway Condition Surveys – Stoke-on-Trent City Council

Term Contract for Highway Condition Surveys – Stoke-on-Trent City Council

To undertake various conditional surveys on the highway network to inform the Highway Authority of maintenance issues.

United Kingdom-Stoke-on-Trent: Highways consultancy services

2020/S 178-431079

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Stoke-on-Trent City Council
Postal address: Civic Centre, Glebe Street
Town: Stoke-on-Trent
NUTS code: UKG WEST MIDLANDS (ENGLAND)
Postal code: ST4 1HH
Country: United Kingdom
Contact person: Mrs Tina Capewell
E-mail: tina.capewell@stoke.gov.uk
Telephone: +44 1782232952
Internet address(es):Main address: https://www.stoke.gov.uk

Address of the buyer profile: https://www.stoke.gov.uk

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://procontract.due-north.com/Advert/Index?advertId=91118f62-929a-ea11-80ff-005056b64545
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://procontract.due-north.com/Advert/Index?advertId=91118f62-929a-ea11-80ff-005056b64545

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Term Contract for Highway Condition Surveys

 

Reference number: DN461800

II.1.2)Main CPV code

71311210 Highways consultancy services

II.1.3)Type of contract

Services

II.1.4)Short description:

 

To undertake various conditional surveys on the highway network to inform the Highway Authority of maintenance issues.

The contract is primarily to be used by the Place, Growth and Prosperity Directorate to undertake survey works on and off the highway. Stoke on Trent City Council is seeking to appoint a UKPMS Accredited company to carry out a SCRIM survey, SCANNER survey and MRM survey or equivalent.

This opportunity is being published by Stoke-on-Trent City Council.

The approximate value for Stoke-on-Trent City Council is GBP 200 000 over the 4 year framework period.

In addition, the City Council is making this framework available to all other relevant contracting authorities in Staffordshire. It is proposed that the framework be open to be accessed by the following public contracting authorities. (As such, the value published is GBP 1 000 000 – this is the projected approximate value, i.e. GBP 800 000, for any additional usage by other contracting authorities):

• Unitas Stoke-on-Trent Ltd;

• All local authorities (including unitary authorities) within the boundaries of Staffordshire, Cheshire, Shropshire and Derbyshire:

http://geoportal.statistics.gov.uk/datasets/local-authority-districts-december-2016-names-and-codes-in-the-united-kingdom/data

• All higher education establishments in Staffordshire, Cheshire, Shropshire and Derbyshire:

https://www.hesa.ac.uk/support/providers

• All Further Education Colleges in Staffordshire, Cheshire, Shropshire and Derbyshire:

http://findfe.com/searches.php?country=11 and http://findfe.com/searches.php?country=16

• All social landlords with a principal headquarters in Staffordshire, Cheshire, Shropshire and Derbyshire:

https://www.gov.uk/government/publications/current-registered-providers-of-social-housing

The City Council will potentially manage the framework on behalf of a range of public sector customers. To meet the cost of doing so, the Council will levy a fee equivalent to 3 % of the value of all invoices between suppliers and customers. Where an order is in placed, the Council will invoice a supplier on a monthly basis (or quarterly where the amounts involved are modest). It is therefore crucial that tenderers include and allow for this 3 % fee as part of their Commercial Response.

All of the above are defined as ‘Contracting Authorities’ within the specification.

 

II.1.5)Estimated total value

Value excluding VAT: 1 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

71311210 Highways consultancy services

II.2.3)Place of performance

NUTS code: UKG WEST MIDLANDS (ENGLAND)

II.2.4)Description of the procurement:

 

To undertake various conditional surveys on the highway network to inform the Highway Authority of maintenance issues.

The Contract is primarily to be used by the Place, Growth and Prosperity Directorate to undertake survey works on and off the highway. Stoke-on-Trent City Council is seeking to appoint a UKPMS Accredited company to carry out a SCRIM survey, SCANNER survey and MRM survey or equivalent.

This opportunity is being published by Stoke-on-Trent City Council.

The approximate value for Stoke-on-Trent City Council is GBP 200 000 over the 4 year framework period.

In addition, the City Council is making this framework available to all other relevant Contracting Authorities in Staffordshire. It is proposed that the framework be open to be accessed by the following public contracting authorities. (As such, the value published is GBP 1 000 000 – this is the projected approximate value, i.e. GBP 800 000, for any additional usage by other contracting authorities):

• Unitas Stoke-on-Trent Ltd;

• All local authorities (including unitary authorities) within the boundaries of Staffordshire, Cheshire, Shropshire and Derbyshire:

http://geoportal.statistics.gov.uk/datasets/local-authority-districts-december-2016-names-and-codes-in-the-united-kingdom/data

• All higher education establishments in Staffordshire, Cheshire, Shropshire and Derbyshire:

https://www.hesa.ac.uk/support/providers

• All Further Education Colleges in Staffordshire, Cheshire, Shropshire and Derbyshire:

http://findfe.com/searches.php?country=11 and http://findfe.com/searches.php?country=16

• All social landlords with a principal headquarters in Staffordshire, Cheshire, Shropshire and Derbyshire:

https://www.gov.uk/government/publications/current-registered-providers-of-social-housing

The City Council will potentially manage the framework on behalf of a range of public sector customers. To meet the cost of doing so, the Council will levy a fee equivalent to 3 % of the value of all invoices between suppliers and customers. Where an order is in placed, the Council will invoice a supplier on a monthly basis (or quarterly where the amounts involved are modest). It is therefore crucial that tenderers include and allow for this 3 % fee as part of their Commercial Response.

All of the above are defined as ‘Contracting Authorities’ within the specification.

 

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Programme of works / Weighting: 9
Quality criterion – Name: Communication / Weighting: 7
Quality criterion – Name: Data compatibility / Weighting: 8
Quality criterion – Name: Guidance documentation / Weighting: 9
Quality criterion – Name: Financial reporting / Weighting: 7
Price – Weighting: 60

II.2.6)Estimated value

Value excluding VAT: 1 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

 

2 x 12 months.

Total of the period of Framework in full = 4 years.

 

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 21/10/2020
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 21/10/2020
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Official name: Stoke on Trent City Council
Postal address: Civic Centre, Glebe Street
Town: Stoke-on-Trent
Postal code: ST4 1HH
Country: United Kingdom
E-mail: tina.capewell@stoke.gov.uk
Telephone: +44 1782232952
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

09/09/2020