Term Contract for Highway Works

Term Contract for Highway Works

The Royal Borough of Greenwich invites expression of interest from suitably qualified and experienced economic operators to carry out Highway works within the vicinity of the Royal Borough.

United Kingdom-London: Highway maintenance work

2013/S 131-225669

Contract notice

Works

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Royal Borough of Greenwich
3rd Floor, Woolwich Centre, 35 Wellington St., Woolwich
For the attention of: William Jabang or Shaun Fortune
SE18 6HQ London
UNITED KINGDOM
Telephone: +44 2089212134
E-mail: william.jabang@royalgreenwich.gov.uk or shaun.fortune@royalgreenwich.gov.uk

Internet address(es):

General address of the contracting authority: http://www.royalgreenwich.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Term Contract for Highway Works
II.1.2)Type of contract and location of works, place of delivery or of performance

Works
NUTS code UKI21

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

The Royal Borough of Greenwich invites expression of interest from suitably qualified and experienced economic operators to carry out Highway works within the vicinity of the Royal Borough. The anticipated commencement date for the contract is 1.4.2014. The duration shall be 5 years, with the option for three 12 month extensions to be granted annually at the Council’s sole discretion.
The contract shall include the routine, planned and reactive maintenance of the highway as well as improvement works.
The scope of the works under this contract includes labour, plant, materials and storage required to carry out, but not limited to, the above tasks on the following:
— The resurfacing, repaving and reconstruction of the highway under general reactive maintenance, emergency works and planned programmes of works.
— The maintenance and installation of all types of street furniture and other highway equipment and apparatus.
— The construction of new highway works, environmental improvements and regeneration schemes.
— The installation and maintenance of road markings and traffic signs.
— General civil engineering works.
— The line marking of new carriageways and new highways works.
— The installation of new sewer connections.
— The maintenance and replacement of highway drainage and other drainage.
— CCTV surveys and condition reports of drainage systems.
— The cleaning and rodding of gully connections and other drainage systems.
— Minor reactive maintenance, planned maintenance and improvements to highway structures and other structures.
— Works may take place any day of the years, at any time of day.
— Other miscellaneous highway works as required.
— All associated traffic management.
The scope of the contract is for highway assets but will also include assets held by other council departments, particularly for parks and open spaces, housing and property stock.
The conditions of contract for this contract will be the New Engineering Contract (NEC) which is available for purchase. The specifications shall be generally based on the Specification for Highway Works Volume 1 published by the Department of Transport (amended to suit local circumstances).
II.1.6)Common procurement vocabulary (CPV)

45233139, 45233150, 45233120, 45233222, 45233300, 45233228, 45233253, 45233100, 45233142, 45233141, 45233140, 90640000, 45232450, 45232400

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The Royal Borough of Greenwich highway network is approximately 450 km in length. Footways and Carriageways are maintained through a planned resurfacing programme as well as minor emergency and reactive patching. In addition to the public highway the Economic Operator may be instructed to undertake works in other sites in the vicinity of the Royal Borough of Greenwich. The full Scope of works is described in II.1.5.
Estimated value excluding VAT:
Range: between 30 000 000 and 50 000 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: The duration of the contract shall be five years. The contract may be extended for up to 3 years on an annual basis at the sole discretion of the Royal Borough of Greenwich.
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Starting 1.4.2014. Completion 31.3.2019

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Requirements to be provided in the Invitation to Tender and contract documents. A parent company guarantee and/or performance bond may be required.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Requirements to be provided in the Invitation to Tender and contract documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability.
Single entities, joint ventures and consortia bids are acceptable. The contract will be with a single legal entity.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Information and formalities necessary for evaluating if the requirements are met: Tenderers will be required to satisfy the requirements of Article 45 and 46 of Directive 2004/18/EC as contained in regulation 23 of the Public Contracts Regulations 2006. Full details are set out in the pre qualification questionnaire.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Information and formalities necessary for evaluating if the requirements are met: Tenderers will be asked to demonstrate their economic and financial capability to undertake the the works and services in accordance with Article 47 of Directive 2004/18/EC under Regulation 24 of the Public Contracts Regulations 2006.
Full details are set out in the pre qualification questionnaire.
Minimum level(s) of standards possibly required: As stipulated in the pre-qualification questionnaire.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Tenderers will be required to demonstrate technical capability to undertake the works and services in accordance with Article 45 to 50 of Directive 2004/18/EC which are contained in Regulation 25 of the Public Contracts Regulations 2006.
Minimum level(s) of standards possibly required:
As stipulated in the pre-qualification questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 6
Objective criteria for choosing the limited number of candidates: See Pre – qualification document (PQQ)
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

SPS 0857
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

12.8.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

In order to obtain the most economically advantegous delivery of works, following the evaluation of tenders the result will be benchmarked against the London Highway Alliance Contract (LoHAC). The outcome of this benchmark exercise will assist the Council in determing which opiton represent best value for money to the Council.
Workforce-related information: The Royal Borough of Greenwich’s view is that the provisions of the UK’s Transfer of Undertaking (Protection of Employment) Regulations 2006 (referred to as TUPE) apply. Those economic operators invited to tender will therefore need to demonstrate to the Contracting Authority that their bid complies with the TUPE Regulations.
As part of its commitment to combating poverty and retention of high quality staff, the Royal Borough is now actively seeking to support the implementation of London Living Wage Policy. In view of this, the London Living Wage may or not apply.
No contractual rights, express or implied, arise out of this notice or the procedures envisaged in it. The Authority
reserves the right to withdraw from the procurement process and may award a contract(s) in whole, in part, or not at all as a result of the competition to which this notice refers and the Authority shall not be liable for any costs or expenses incurred by any applicant in considering and/or responding to the procurement process.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Royal Courts of Justice
The Strand
WC2A 2LL London
UNITED KINGDOM

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Royal Borough of Greenwichl has incorporated a minimum10 calendar day Standstill Period after notification to unsuccessful applicants of the award decision. The period allows unsuccessful suppliers to seek a debriefing from the Royal Borough before the contract is entered into and provide an opportunity to seek to challenge the award decision before it is implemented.
The Public Contracts (Amendments) Regulations 2009 provide for remedies through the High courts (England, Wales and Northern Ireland) to be sought by economic operators who suffer (or risk suffering) loss or damage as a consequence of a failure by the Royal Borough to comply with certain provisions of those regulations and/or certain EU Community obligations relating to procurement. In summary, proceedings must be brought promptly and in any event within 3 months of the date on which grounds for bringing proceedings first arise. The relevant court will have discretion to extend the deadline if it considers there is good reason for so doing.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:4.7.2013