Term Contracts for Surface Treatments 2014

Term Contracts for Surface Treatments 2014

Term Contracts for Surface Treatments 2014 may include but not limited to the following, which are provided by way of example: i. Laying various types of Surface Treatment using mechanical means.

United Kingdom-Downpatrick: Road-maintenance works

2014/S 018-027009

Contract notice

Works

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Department for Regional Development
Procurement Branch, Rathkeltair House
For the attention of: Stuart McKinstry
BT30 6AJ Downpatrick
UNITED KINGDOM

Internet address(es):

General address of the contracting authority: www.drdni.gov.uk

Address of the buyer profile: https://e-sourcingni.bravosolution.co.uk/web/login.shtml

Electronic access to information: https://e-sourcingni.bravosolution.co.uk/web/login.shtml

Electronic submission of tenders and requests to participate: https://e-sourcingni.bravosolution.co.uk/web/login.shtml

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Term Contracts for Surface Treatments 2014.
II.1.2)Type of contract and location of works, place of delivery or of performance

Works
Execution
NUTS code UKN0

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Road-maintenance works. Surface work for roads. Road-repair works. Term Contracts for Surface Treatments 2014 may include but not limited to the following, which are provided by way of example:
i. Laying various types of Surface Treatment using mechanical means;
ii. Laying various types of Surface Treatment manually;
iii. Adjustment of ironwork to new levels;
iv. Traffic Management;
v. Associated Road Marking/Studs;
vi. Other Associated Ancillary Works.
II.1.6)Common procurement vocabulary (CPV)

45233141, 45233220, 45233142

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Sites within 4 separate defined contract areas in Northern Ireland. The values provided are estimated annual ranges.
Contract 1 – Western Division, TRW – Fermanagh, Omagh, Strabane, Magherafelt, Dungannon, Cookstown, Londonderry – 420,000 GBP – 700,000 GBP
Contract 2 – Northern Division, TRN – Ballymena/Larne, Antrim, Ballymoney/Moyle, Coleraine, Limavady, Carrickfergus/Newtownabbey – 350,000 GBP – 600,000 GBP
Contract 3 – Eastern Division, TRE – Belfast South, Belfast North, Castlereagh, Lisburn – 300,000 GBP – 500,000 GBP
Contract 4 – Southern Division, TRS – Banbridge, North Down, Craigavon, Armagh, Ards, Down, Newry/Mourne – 200,000 GBP – 350,000 GBP
Estimated value excluding VAT:
Range: between 200 000 and 700 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: The term of each contract shall initially be 3 years and may be extended on any number of occasions up to a maximum of 5 years at the sole discretion of the Department.
In the event that the Department is unable for any reason to award a new replacement contract then the term may be extended for a further period or periods up to a maximum of 12 months.
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

To be advised in contract documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Refer to III.2.3.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Refer to III.2.3.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Full details of the conditions for participation are included in the Instructions for Tendering and Quality Submission documents. Refer to VI.3 for details.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates: Full details are included in a memorandum of information – Any applicant scored within 2 % of the 8th place will be considered to be a tie.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Price. Weighting 70

2. Quality. Weighting 30

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

T-1008
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 4.3.2014 – 14:59
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

4.3.2014 – 15:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 5 years.
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.All documents will only be available on line through the eSourcingNI portal. 1. If you are not already registered on eSourcing NI you must register your company on the eSourcing NI portal which can be found at www.e-sourcingni.bravosolution.co.uk – Follow the link to the eSourcing Portal – Click on the “Register” link and follow the instructions on the screen. 2. Express an Interest in the tender and responding to Tenders – Login to the portal with the username/password. You will now have access to the documents you need to express an interest, complete a PQQ and/or submit a tender for the opportunities listed. – If you require assistance or help to navigate the site please consult the online help, or contact the eSourcing help desk. The contact details can be found on the eSourcing NI opening web page at www.e-sourcingni.bravosolution.co.uk The documents may be downloaded up to the closing date and time for the submission. The tender must be completed by all applicants and returned using the online eSourcing NI portal to arrive not later than the time and date as stated in IV.3.4.

The successful contractor’s performance on the contract will be regularly monitored. If a contractor fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of contract performance, the matter will be escalated to senior management in the Department for Regional Development for further action. If this occurs and their performance still does not improve to satisfactory levels within the specified period, it may be regarded as an act of grave professional misconduct and they may be issued with a Certificate of Unsatisfactory Performance and the contract may be terminated. The issue of a Certificate of Unsatisfactory Performance will result in the contractor being excluded from all procurement competitions being undertaken by Centres of Procurement Expertise on behalf of bodies covered by the Northern Ireland Procurement Policy for a period of twelve months from the date of issue of the certificate.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=86643849

GO Reference: GO-2014123-PRO-5410613

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:23.1.2014