Testing and Maintenance of Fire Alarm Systems Leicester

Housing alarms (intruder, fire) and emergency lighting.

United Kingdom-Leicester: Electrical installation work

2016/S 034-054392

Contract notice

Works

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Leicester City Council
4th Floor Rutland Wing, City Hall, 115 Charles Street
For the attention of: Miss Izabela Skowronek
LE1 1FZ Leicester
UNITED KINGDOM
Telephone: +44 1164542319
E-mail: izabela.skowronek@leicester.gov.uk

Internet address(es):

General address of the contracting authority: http://www.leicester.gov.uk

Electronic access to information: https://procontract.due-north.com/Opportunities/Index?resetFilter=True

Further information can be obtained from: Leicester City Council
4th Floor Rutland Wing, City Hall, 115 Charles Street
For the attention of: Miss Izabela Skowronek
LE1 1FZ Leicester
UNITED KINGDOM
Telephone: +44 1164542319
E-mail: izabela.skowronek@leicester.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Leicester City Council
4th Floor Rutland Wing, City Hall, 115 Charles Street
For the attention of: Miss Izabela Skowronek
LE1 1FZ Leicester
UNITED KINGDOM
Telephone: +44 1164542319
E-mail: izabela.skowronek@leicester.gov.uk

Tenders or requests to participate must be sent to: EastMidsTenders (https://procontract.due-north.com/Opportunities/Index?resetFilter=True) Only electronic submissions accepted
UNITED KINGDOM

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

PAN0998 — Housing alarms (intruder, fire) and emergency lighting.

II.1.2)Type of contract and location of works, place of delivery or of performance

Works
Design and execution
NUTS code UKF2,UKF21

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 3

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 1 000 000 and 5 000 000 GBP
Frequency and value of the contracts to be awarded: Due to reactive nature of the works this cannot be quantified at this stage.

II.1.5)Short description of the contract or purchase(s)

Leicester City Council invites Tenders for the provision of the following:
(a) Routine testing maintenance of fire alarm systems.
(b) Routine testing and maintenance of intruder alarm systems.
(c) Routine testing and maintenance of secondary emergency lighting installations.
(d) Routine testing and verification of operation of external monitoring of intruder alarm systems and fire alarm systems. Produce a full asset register and location drawings of all installed intruder alarm, fire alarm and secondary lighting items for each establishment.
(e) Produce a full asset register and location drawings of all installed intruder alarm, fire alarm and secondary lighting items for each establishment.

II.1.6)Common procurement vocabulary (CPV)

45310000, 35121700, 45312200, 45312100

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

II.2.2)Information about options

Options: yes
Description of these options: The proposed Framework Agreement will be for two (2) years with an option to extend for additional one plus one (1+1) years. Any extension will be at the sole discretion of the Authority.
Provisional timetable for recourse to these options:
in months: 24 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

The contracting authority reserves the right to require guarantees or other forms of appropriate security.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Please refer to the tender documentation.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Leicester City Council requires a contract with a legal entity. In the event of a consortium bid, the Council will only enter into a contract with a suitable legal entity.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Please refer to the tender documentation.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Please refer to the tender documentation.
Minimum level(s) of standards possibly required: Please refer to the tender documentation.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Please refer to the tender documentation.
Minimum level(s) of standards possibly required:
Please refer to the tender documentation.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

PAN0998

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

16.3.2016 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 16.3.2016 – 12:00
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Royal Courts of Justice
WC2A 2LL London
UNITED KINGDOM

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: In accordance with the Public Contracts Regulations 2015 (SI 102) (‘the Regulations’) the Council will operate a standstill period of not less than 10 days between notifying contractors of its intent to award the contract and the award of the contract. Any appeal during this period shall be addressed to: City Barrister and Head of Standards, Leicester City Council, 16 New Walk, Leicester, LE1 6UB, UK. If the appeal is not successfully resolved contractors may commence legal action for breach of duty in the High Court in accordance with Regulation 92 of the Regulations.

VI.4.3)Service from which information about the lodging of appeals may be obtained

City Barrister and Head of Standards
Leicester City Council, 16 New Walk
LE1 6UB Leicester
UNITED KINGDOM

VI.5)Date of dispatch of this notice:

16.2.2016