TfL Contracts for Banking and Cash Management

TfL Contracts for Banking and Cash Management

Banking and Cash Management, International Oyster (Smartcard) Refund Payments and Securities (Custodian and Settlement) Services.

United Kingdom-London: Financial and insurance services

2019/S 088-211009

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Transport for London
55 Broadway, St James Park
London
SW1H 0BD
United Kingdom
Contact person: Ms Alexandra Cuckson
E-mail: AlexCuckson@tfl.gov.uk
NUTS code: UK
Internet address(es):Main address: https://tfl.gov.uk/corporate/about-tfl/

Address of the buyer profile: https://tfl.gov.uk/corporate/about-tfl/

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://procontract.due-north.com/opportunities
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://procontract.due-north.com/opportunities

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Banking and Cash Management, International Oyster (Smartcard) Refund Payments and Securities (Custodian and Settlement) Services

Reference number: TfL: 93827

II.1.2)Main CPV code

66000000 – AA01 – AA04 – AA07

II.1.3)Type of contract

Services

II.1.4)Short description:

Transport for London (TfL) as the Contracting Authority is putting contract(s) in place for:

(i) banking and cash management;

(ii) international oyster (smartcard) refund payments; and

(iii) securities (custodian and settlement) services.

Each will be in place for five (5) years, with an option to extend one or more of the contracts for up to a further two (2) years, at the sole discretion of TfL.

This is to be conducted in accordance with the competitive procedure with Negotiation under Directive 2014/24/EU on the award of public sector contracts, as implemented in the UK by the Public Contracts Regulations 2015.

This procurement is being conducted in accordance with TfL’s drive to deliver best value whilst meetings its’ own requirements. As the end of this procurement process, TfL may choose to award a contract/contracts. Any contract/contracts which TfL awards will be to the tenderer(s), who submitted the most economically advantageous tender(s) (MEAT).

II.1.5)Estimated total value

Value excluding VAT: 3 500 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for maximum number of lots: 3
Maximum number of lots that may be awarded to one tenderer: 3
II.2)Description

II.2.1)Title:

Banking and Cash Management Services

Lot No: 1

II.2.2)Additional CPV code(s)

66000000
66100000
66120000

II.2.3)Place of performance

NUTS code: UK
Main site or place of performance:

UNITED KINGDOM.

II.2.4)Description of the procurement:

TfL and its subsidiaries require sterling and currency bank accounts to be held with a London branch, the majority of which will form a notional cash pool for the calculation of interest, alongside some 4 weekly zero balance sweep requirements supported by a 200 000 000 GBP uncommitted overdraft facility.

From these accounts, payments and receipts are made using host to host and / or an electronic banking platform. The banking and cash management services lot also encompasses project bank accounts, guarantees and credit facilities.

This lot also incorporates purchase cards issued to a limited number of employees and the processing of notes and coin cash once collected by TfL’s nominated security carrier.

Daily provision of reports and MT940 statements are required to enable accurate reconciliation. This will also include requests for the provision of change in different coin and note denominations to specified TfL business units.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 2 030 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 84
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

TfL reserves the right to extend the contract for a period of up to a further 2 years.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Bidders who are not registered on TfL’s e-procurement system should register as a new supplier on TfL’s e-procurement system (http://eprocurement.tfl.gov.uk/epps/home.do). Any bidder that is already registered should log onto TfL’s e-procurement system.

II.2)Description

II.2.1)Title:

International Oyster (Smartcard) Card Refund Payments

Lot No: 2

II.2.2)Additional CPV code(s)

66000000

II.2.3)Place of performance

NUTS code: UK
Main site or place of performance:

UNITED KINGDOM.

II.2.4)Description of the procurement:

Solution for international oyster (smartcard) card refunds process. TfL requires a self-management system whereby overseas customers wishing to obtain a refund on the outstanding balance of their Oyster card may submit a claim online and receive a refund in their local currency, but enable TfL bank accounts to be debited in UK pound sterling.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 588 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 84
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

TfL reserves the right to extend the contract for a period of up to a further 2 years.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Bidders who are not registered on TfL’s e-procurement system should register as a new supplier on TfL’s e-procurement system (http://eprocurement.tfl.gov.uk/epps/home.do). Any bidder that is already registered should log onto TfL’s e-procurement system.

II.2)Description

II.2.1)Title:

Securities (Custodian and Settlement) Services

Lot No: 3

II.2.2)Additional CPV code(s)

66110000
66120000

II.2.3)Place of performance

NUTS code: UK
Main site or place of performance:

UNITED KINGDOM.

II.2.4)Description of the procurement:

TfL invests in securities and the settlement of these investments is currently undertaken by the incumbent provider of banking and cash management services.

TfL requires a service provider to act as a direct custodian to hold and safe keep all securities and assets across global markets and settlements.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 805 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 84
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

TfL reserves the right to extend the contract for a period of up to a further 2 years.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Bidders who are not registered on TfL’s e-procurement system should register as a new supplier on TfL’s e-procurement system (http://eprocurement.tfl.gov.uk/epps/home.do). Any bidder that is already registered should log onto TfL’s e-procurement system.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Bidders must be authorised to undertake then relevant services for the Lot supplied for. If not, bidder will be required to confirm they will have relevant authorisations before contract award.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract

III.2.1)Information about a particular profession

Execution of the service is reserved to a particular profession
Reference to the relevant law, regulation or administrative provision:

Please refer to Section III.1.1. above.

III.2.2)Contract performance conditions:

Please refer to procurement documents.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Competitive procedure with negotiation
IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.1.5)Information about negotiation

The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2018/S 012-023040

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 31/05/2019
Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 20/06/2019

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

Up to a maximum period of 7 years, although TfL reserves the right not to extend beyond the initial 5 year period, at its’ sole discretion.

VI.2)Information about electronic workflows

VI.3)Additional information:

TfL is a complex organisation operating both as a functional body of the Greater London Authority (GLA) under the direction of the Mayor of London and as a provider of transport services. Further information on TfL may be found at www.tfl.gov.uk.

The contract or contracts (if any) resulting from this call for competition may be awarded by and may be for the benefit of TfL and/or any of its’ subsidiaries and/or the GLA and/or any of GLA’s functional bodies and any mayoral development corporation from time-to-time including (without limitation) the London Legacy Development Corporation and Old Oak and Park Royal Development Corporation.

The Contracting Authority reserves the right to award the contract or contracts in whole or in part or not at all as a result of this call for competition.

The Contracting Authority shall not be liable for any costs or expenses incurred by any economic operators in considering and/or responding to the procurement process.

If applicable, all discussions and meetings will be conducted in English. Tenders and supporting documents must be priced in sterling and all payments made under the contract will be in sterling.

The Contracting Authority intends to use electronic means including the internet in carrying out the procurement process. The Contracting Authority strongly supports and implements the Greater London Authority Group Responsible Policy. Details about the policy can be found on www.london.gov.uk/rp. Further details as to the application of the Greater London Authority Group Responsible Procurement Policy to this procurement will be set out in the tender documents.

Bidders who are not registered on TfL’s e-procurement system should register as a new supplier on TfL’s e-procurement system (http://eprocurement.tfl.gov.uk/epps/home.do).

Further information on TfL may be found at www.tfl.gov.uk.

The Contracting Authority may interview any or all companies who express an interest in tendering for this work.

The Contracting Authority expressly reserves the right:

(i) not to award any contract as a result of the procurement process commenced by publication of this notice; and

(ii) to make whatever changes it may see fit to the content and structure of the tendering competition; and in no circumstances will the Contracting Authority be liable for any costs incurred by the tenderers.

TfL reserves the right at any stage to reject or disqualify or revise the pre-selected status of any tender who:

1) Provides information or confirmations which later prove to be untrue or incorrect; and/or

2) Does not submit a tender in accordance with the requirements set out in the procurement documents or as directed by TfL during the procurement process; and/or

3) Fulfils any one or more of the criteria detailed in Regulation 57 of the Public Contracts Regulations 2015. This procurement process is being conducted electronically on the e-Tendering portal ProContract from Proactis. The portal can be accessed via the following link (https://procontract.due-north.com)

VI.4)Procedures for review

VI.4.1)Review body

HM Courts and Tribunal Service
The Strand
London
WC2A 2LL
United Kingdom
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

The Contracting Authority will observe a standstill period for a minimum of 10 calendar days from the contract award notice is issued to tenderers. That notice will provide full information on the award decision. The standstill period provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. Any appeal or request for additional information should be sent to the (name and address as in Section I.1). The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

VI.4.4)Service from which information about the review procedure may be obtained

HM Courts and Tribunal Service
The Strand
London
WC2A 2LL
United Kingdom

VI.5)Date of dispatch of this notice:

03/05/2019