TfL Framework Contract for Strategic Consultancy Services

To primarily provide long-term strategic advice in relation to the development potential of TfL’s property portfolio.

United Kingdom-London: Architectural, engineering and surveying services

2016/S 115-205121

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Transport for London (Commercial Services)
Windsor House, 42- 50 Victoria St.
Contact point(s): https://eprocurement.tfl.gov.uk/epps/home.do
For the attention of: Rita Johnson
SW1H 0TL London
United Kingdom
E-mail: ritajohnson@tfl.gov.uk

Internet address(es):

General address of the contracting authority: www.tfl.gov.uk

Address of the buyer profile: https://eprocurement.tfl.gov.uk/epps/home.do

Electronic access to information: https://eprocurement.tfl.gov.uk/epps/home.do

Electronic submission of tenders and requests to participate: https://eprocurement.tfl.gov.uk/epps/home.do

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

TfL 92290 Strategic Third Party Matters Consultant.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 11: Management consulting services [6] and related services

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with a single operator

Duration of the framework agreement

Duration in years: 4

II.1.5)Short description of the contract or purchase(s)

TfL is looking to award a single supplier Framework Contract for Strategic Consultancy Services for Third Party Matters (including Right of Lights, Party Wall Advice, and other associated services), to primarily provide long-term strategic advice in relation to the development potential of TfL’s property portfolio and to advise on a project/site specific basis as required.

II.1.6)Common procurement vocabulary (CPV)

71250000, 71241000, 71242000, 71222200, 71222100, 71000000, 71200000, 73000000, 79420000, 79411100

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

This requirement is to award a single supplier framework contract for Strategic Third Party Matters Consultancy Services, with a contract duration of 2 years with an option to extend up to a maximum overall duration of 4 years. The scope of services under this framework will be available to both Transport for London and the wider Greater London Authority Group.
Estimated value excluding VAT:
Range: between 1 000 000 and 4 500 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: The duration of the Framework Contract will be initially for 2 years with the option to extend for a further 1 + 1 year at the discretion of TfL (maximum duration will not exceed 48 months).

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

The Authority’s requirement will be set out in the Invitation to Tender documents. Performance Bonds, Collateral Warranties appropriate insurance levels may be required on a project by project basis.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

The Authority’s requirements will be set out in the Invitation to Tender.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The Contracting Authority requires that any contract awarded will be entered into by a single legal entity on behalf of the successful organisation.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: These are detailed in the pre-qualification questionnaire (PQQ).

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Specific information shall be requested in a PQQ. Interested parties should note that they will be required to supply copies of 2 years audited accounts.
Minimum level(s) of standards possibly required: These are detailed in the PQQ.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
.Specific information shall be requested in the PQQ.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 8

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

TfL 92290

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

11.7.2016 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The Contracting Authority is a complex organisation operating both as a Functional Body of the Greater London Authority (GLA) under the direction of the Mayor of London and as a provider of transport services. The opportunity may be provided to the Contracting Authority and/or its subsidiaries and any part of the Contracting Authority and/or any of its subsidiaries may award contracts under this procurement as appropriate.
The Contracting Authority is not and shall not be liable for any costs, fees or expenses (including any third party costs, fees or expenses) incurred by those expressing an interest in or negotiating or tendering for this contract opportunity. The Contracting Authority reserves the right not to award any contract and to make whatever changes it sees fit to the structure and the timing of the procurement process and to cancel the process in its entirety at any stage. To the extent that this is permissible under procurement legislation the Contracting Authority also reserves the right to amend the scope of services during the procurement process or at any time during the term of any contract awarded.
Shortlisted bidders shall be required to price their tender in pounds sterling. Any resulting contract or contracts will be considered a contract or contracts made in England according to English law.
The Contracting Authority intends to use electronic means including the internet in carrying out the procurement process.

The Contracting Authority strongly supports and implements the Greater London Authority Group Responsible Procurement Policy. Details about the policy can be found on www.london.gov.uk/priorities/business-economy/vision-and-strategy/focus-areas/responsible-procurement. Further details as to the application of the Greater London Authority Group Responsible Procurement Policy to this procurement will be set out in the tender documents.

Please note that the date referred to in section IV.3.4 is also the deadline for receipt of completed PQQ submissions. It is the interested organisation’s responsibility to ensure sufficient time is allowed to complete the upload and submission of their PQQ response. The information contained in this notice, including the list of CPV codes, is neither exhaustive nor binding and may be amended at any time by the issue of any further notice(s) or at any other time at the discretion of the Contracting Authority. The Contracting Authority reserves the right to request additional and/or clarificatory information from interested organisations as required and to disqualify non-compliant PQQ submissions. Further information is contained in the PQQ documentation.
This is a publication of a notice in the Official Journal of the EU. The tender processes which the Contracting Authority intends to follow will be described in more detail in the tender documentation.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Transport for London
42-50 Victoria Street
SW1H 0TL London
United Kingdom
Internet address: http://www.tfl.gov.uk

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Contracting Authority will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.
Any appeal or request for additional information should be sent to the name and address in Section I.1.

VI.4.3)Service from which information about the lodging of appeals may be obtained

Transport for London
42-50 Victoria Street
SW1H 0TL London
United Kingdom
Internet address: http://www.tfl.gov.uk

VI.5)Date of dispatch of this notice:

14.6.2016

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