TfL River Piers Maintenance Contract
Transport for London is establishing a single contract for the maintenance of TfL’s piers on the River Thames.
United Kingdom-London: Repair, maintenance and associated services related to marine and other equipment
Section I: Contracting authority
I.1)Name and addresses
Postal address: Palestra, 197 Blackfriars Road
NUTS code: UKI LONDON
Postal code: SE1 8NJ
Country: United Kingdom
Contact person: Will Dyer
Telephone: +44 7775905303
I.4)Type of the contracting authority
Section II: Object
TfL River Piers Maintenance Contract
II.1.2)Main CPV code
II.1.3)Type of contract
TfL is establishing a single contract for the maintenance of TfL’s piers on the River Thames as outlined in this contract notice and as more particularly described in the procurement documents. The scope of the contract will include: planned preventative maintenance which includes proactive minor capital renewals, cleaning, mechanical and electrical activities, emergency (incident), reactive response and winter maintenance, safety patrols/inspections, health and safety assistance to third parties, minor capital intervention works including any necessary design input and dredging. The intended start date of the contract is April 2021.
II.1.5)Estimated total value
II.1.6)Information about lots
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
II.2.4)Description of the procurement:
This contract relates to the maintenance of TfL’s piers on the River Thames. The current River Thames river are as follows: Festival Pier, Blackfriars Pier, Bankside Pier, Tower Pier, Greenwich Pier, Millbank Pier, Westminster Pier, Embankment Pier and Temple Pier and the contract requires the provision of services (including any ancillary works and/or supplies) in respect of these piers from the commencement of the contract. The old Blackfriars Pier and Woolwich Pier are also included within the scope of this contract and TfL may instruct the provision of the services (and any ancillary works and/or supplies) in respect of one or both of these piers during the life of the contract. TfL may also instruct the provision of the services (including any ancillary works and/or supplies) in respect of other river pier assets that TfL acquires and/or for which it becomes responsible for maintenance during the life of the contract.
The requirements under this contract will include routine maintenance, safety inspections, testing and reporting of: the mechanical and electrical components, navigation lights, lifting apparatus, lighting systems, pump systems, staff facilities, public facilities, drainage, ventilation, gas detection and fixed fire alarm systems.
It will also include the routine maintenance and reporting of the ‘fabric’ of the piers (in accordance with applicable structural and marine regulations) and facilitating inspections by TfL’s conditions assessment framework contractor (see ‘VI.3) Additional information’).
The contractor will also be required to provide a 24-hour a day, 365 days a year incident (emergency call out) and reactive response service and a winter maintenance standby service during TfL’s winter service season (annually from the 15th October until the 15th April), which includes salt provision and spreading of the piers and approaches when required.
The scope also includes non-routine maintenance for activities (including any necessary design input) for works such as defect rectification, dredging, the replacement of minor assets such as port doors, air conditioning units and some minor capital renewals such as decking replacement.
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
The scope of the services required by the contract is a continuing requirement by TfL. Such services will continue to be required following expiry of this contract but the procurement and contracting strategy for any future requirement may change.
II.2.9)Information about the limits on the number of candidates to be invited
II.2.10)Information about variants
II.2.11)Information about options
The contact will have an initial term of 4 years and TfL may extend the contract beyond the initial 4-year term for up to 4 further years at its discretion.
As set out in section II.2.4), the provision of services (including any ancillary works and/or supplies) are required from the commencement date of the contract in relation to nine (9) specified river piers. TfL may also require, during the life of the contract, the provision of the services (including any ancillary works and/or supplies) to which this contract notice relates in respect of the old Blackfriars Pier and Woolwich Pier and/or in respect of other river pier assets that TfL acquires and/or for which TfL becomes responsible for maintenance during the life of the contract.
II.2.13)Information about European Union funds
The values in section II.1.5) and section II.2.6) represent the maximum estimated value of services anticipated to be awarded across the 8-year period (should TfL choose to extend beyond the initial 4-year term). The estimated total value range may be GBP 3 000 000 to GBP 5 000 000.
Section III: Legal, economic, financial and technical information
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
Selection criteria as stated in the procurement documents.
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.2.2)Contract performance conditions:
Conditions related to the contract are as stated in the procurement documents.
III.2.3)Information about staff responsible for the performance of the contract
Section IV: Procedure
IV.1.1)Type of procedure
IV.1.5)Information about negotiation
IV.1.8)Information about the Government Procurement Agreement (GPA)
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Section VI: Complementary information
VI.1)Information about recurrence
The procurement process is being conducted by TfL (a functional body of the Greater London Authority (GLA)) under the Public Contracts Regulations 2015.
The draft invitation to submit initial tenders (ISIT) forms part of the procurement documents.
This contract is part of a suite of contracts/frameworks which TfL wishes to place for works/services (including inspections) relating to various TfL surface transport assets. Further details are set out in the procurement documents. Given the interface between and potential conflict of interest that may arise, if the successful river piers maintenance contractor were to also become the condition assessments framework contractor (or part of the delivery team) for lot 2, any tenderer tendering for both the river piers maintenance contract and lot 2 of the condition assessments framework (OJ S ref. 2020/s 141-348207)will be required to demonstrate to TfL’s satisfaction that it has put in place appropriate conflicts avoidance measures (and these will form part of any contract, if the tenderer is successful in both procurements).
This contract notice (and the associated procurement documents) are published in good faith. No warranty is given as to the accuracy or completeness of the information contained in it. Any liability for inaccuracy or incompleteness is expressly disclaimed by TfL and its advisors.
Nothing in this contract notice (and the associated procurement documents) will be taken as constituting an offer (whether implied or otherwise) or any agreement, whether express or implied between TfL and any other party. TfL reserves the right to withdraw from, cancel or amend the procurement process and may award the contract in whole, in part or not at all as a result of this call for competition with no liability on its part. TfL shall not be liable for any costs or expenses incurred by any candidates in considering and/or responding to the procurement process and/or resulting from any amendment or cancellation of this procurement exercise. Economic operators submit a response to the selection questionnaire (SQ) at their own risk.
Tenders and supporting documents must be priced in pounds sterling and all payments made under the contract will be in pounds sterling, unless otherwise advised.
To express an interest in this tender, economic operators need to complete and submit a response to the SQ by the deadline date in section IV.2.2). To access the procurement documents and complete and submit the SQ, an economic operator will need to be registered on the online eTendering portal. To register or to check if you are already registered log on to https://procontract.due-north.com Further instructions and guidance are included in the selection questionnaire and other procurement documents for the TfL river piers maintenance contract.
TfL will host a bidders’ conference on 9 September 2020 via on online platform to share information about this contract. Economic operators wishing to attend should contact the person identified in section I.1) of this contract notice by 7 September 2020 for further details. For those unable to attend, all the documents and information provided will be available on the eTendering portal.
Economic operators must read the instructions carefully before proceeding with registration and are advised to satisfy themselves that they understand all the requirements of this contract and the procurement exercise before submitting their SQ.
Video tutorials, FAQ’s and help pages are included in the Help Centre ‘Responding to Tenders’ section of the eTendering website (https://supplierhelp.due-north.com/).
For further assistance consult the online help, contact ‘log a ticket’ on the supplier support portal (http://www.proactis.com/Support), or send a message to TfL via the clarifications area on the portal.
Postal address: Royal Courts of Justice, The Strand
Postal code: WC2A 2LL
Country: United Kingdom
Precise information on deadline(s) for review procedures:
TfL will observe a standstill period for a minimum of 10 calendar days from when the contract award notice is issued to bidders. That notice will provide full information on the award decision. The standstill period provides time for unsuccessful bidders to challenge the award decision before the contract is entered into. Any appeal or request for additional information should be sent to TfL (name and address as in section I.1 of the contract notice). The Public Contracts Regulations 2015 provides for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.5)Date of dispatch of this notice: