TfL River Piers Maintenance Contract

TfL River Piers Maintenance Contract

Transport for London is establishing a single contract for the maintenance of TfL’s piers on the River Thames.

United Kingdom-London: Repair, maintenance and associated services related to marine and other equipment

2020/S 165-401582

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Transport for London (TfL)
Postal address: Palestra, 197 Blackfriars Road
Town: London
NUTS code: UKI LONDON
Postal code: SE1 8NJ
Country: United Kingdom
Contact person: Will Dyer
E-mail: v_willdyer@tfl.gov.uk
Telephone: +44 7775905303
Internet address(es):Main address: https://tfl.gov.uk/

Address of the buyer profile: https://tfl.gov.uk/

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://procontract.due-north.com/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://procontract.due-north.com/
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

TfL River Piers Maintenance Contract

 

Reference number: tfl_scp_001746f

II.1.2)Main CPV code

50240000 Repair, maintenance and associated services related to marine and other equipment

II.1.3)Type of contract

Services

II.1.4)Short description:

TfL is establishing a single contract for the maintenance of TfL’s piers on the River Thames as outlined in this contract notice and as more particularly described in the procurement documents. The scope of the contract will include: planned preventative maintenance which includes proactive minor capital renewals, cleaning, mechanical and electrical activities, emergency (incident), reactive response and winter maintenance, safety patrols/inspections, health and safety assistance to third parties, minor capital intervention works including any necessary design input and dredging. The intended start date of the contract is April 2021.

 

II.1.5)Estimated total value

Value excluding VAT: 5 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

45213340 Construction work for buildings relating to water transport
45241300 Pier construction work
50246100 Dry-docking services
50246300 Repair and maintenance services of floating structures
50246400 Repair and maintenance services of floating platforms
50532000 Repair and maintenance services of electrical machinery, apparatus and associated equipment
51110000 Installation services of electrical equipment
51120000 Installation services of mechanical equipment
71334000 Mechanical and electrical engineering services
79993100 Facilities management services
71321000 Engineering design services for mechanical and electrical installations for buildings
71322000 Engineering design services for the construction of civil engineering works
44113910 Winter-maintenance materials

II.2.3)Place of performance

NUTS code: UKI LONDON

II.2.4)Description of the procurement:

 

This contract relates to the maintenance of TfL’s piers on the River Thames. The current River Thames river are as follows: Festival Pier, Blackfriars Pier, Bankside Pier, Tower Pier, Greenwich Pier, Millbank Pier, Westminster Pier, Embankment Pier and Temple Pier and the contract requires the provision of services (including any ancillary works and/or supplies) in respect of these piers from the commencement of the contract. The old Blackfriars Pier and Woolwich Pier are also included within the scope of this contract and TfL may instruct the provision of the services (and any ancillary works and/or supplies) in respect of one or both of these piers during the life of the contract. TfL may also instruct the provision of the services (including any ancillary works and/or supplies) in respect of other river pier assets that TfL acquires and/or for which it becomes responsible for maintenance during the life of the contract.

The requirements under this contract will include routine maintenance, safety inspections, testing and reporting of: the mechanical and electrical components, navigation lights, lifting apparatus, lighting systems, pump systems, staff facilities, public facilities, drainage, ventilation, gas detection and fixed fire alarm systems.

It will also include the routine maintenance and reporting of the ‘fabric’ of the piers (in accordance with applicable structural and marine regulations) and facilitating inspections by TfL’s conditions assessment framework contractor (see ‘VI.3) Additional information’).

The contractor will also be required to provide a 24-hour a day, 365 days a year incident (emergency call out) and reactive response service and a winter maintenance standby service during TfL’s winter service season (annually from the 15th October until the 15th April), which includes salt provision and spreading of the piers and approaches when required.

The scope also includes non-routine maintenance for activities (including any necessary design input) for works such as defect rectification, dredging, the replacement of minor assets such as port doors, air conditioning units and some minor capital renewals such as decking replacement.

 

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 5 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/04/2021
End: 31/03/2029
This contract is subject to renewal: yes
Description of renewals:

The scope of the services required by the contract is a continuing requirement by TfL. Such services will continue to be required following expiry of this contract but the procurement and contracting strategy for any future requirement may change.

 

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 4
Maximum number: 5

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

 

The contact will have an initial term of 4 years and TfL may extend the contract beyond the initial 4-year term for up to 4 further years at its discretion.

As set out in section II.2.4), the provision of services (including any ancillary works and/or supplies) are required from the commencement date of the contract in relation to nine (9) specified river piers. TfL may also require, during the life of the contract, the provision of the services (including any ancillary works and/or supplies) to which this contract notice relates in respect of the old Blackfriars Pier and Woolwich Pier and/or in respect of other river pier assets that TfL acquires and/or for which TfL becomes responsible for maintenance during the life of the contract.

 

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The values in section II.1.5) and section II.2.6) represent the maximum estimated value of services anticipated to be awarded across the 8-year period (should TfL choose to extend beyond the initial 4-year term). The estimated total value range may be GBP 3 000 000 to GBP 5 000 000.

 

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Selection criteria as stated in the procurement documents.

 

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

Conditions related to the contract are as stated in the procurement documents.

 

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Competitive procedure with negotiation
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.5)Information about negotiation

The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2020/S 026-060262

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 25/09/2020
Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 23/10/2020

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

 

The procurement process is being conducted by TfL (a functional body of the Greater London Authority (GLA)) under the Public Contracts Regulations 2015.

The draft invitation to submit initial tenders (ISIT) forms part of the procurement documents.

This contract is part of a suite of contracts/frameworks which TfL wishes to place for works/services (including inspections) relating to various TfL surface transport assets. Further details are set out in the procurement documents. Given the interface between and potential conflict of interest that may arise, if the successful river piers maintenance contractor were to also become the condition assessments framework contractor (or part of the delivery team) for lot 2, any tenderer tendering for both the river piers maintenance contract and lot 2 of the condition assessments framework (OJ S ref. 2020/s 141-348207)will be required to demonstrate to TfL’s satisfaction that it has put in place appropriate conflicts avoidance measures (and these will form part of any contract, if the tenderer is successful in both procurements).

This contract notice (and the associated procurement documents) are published in good faith. No warranty is given as to the accuracy or completeness of the information contained in it. Any liability for inaccuracy or incompleteness is expressly disclaimed by TfL and its advisors.

Nothing in this contract notice (and the associated procurement documents) will be taken as constituting an offer (whether implied or otherwise) or any agreement, whether express or implied between TfL and any other party. TfL reserves the right to withdraw from, cancel or amend the procurement process and may award the contract in whole, in part or not at all as a result of this call for competition with no liability on its part. TfL shall not be liable for any costs or expenses incurred by any candidates in considering and/or responding to the procurement process and/or resulting from any amendment or cancellation of this procurement exercise. Economic operators submit a response to the selection questionnaire (SQ) at their own risk.

Tenders and supporting documents must be priced in pounds sterling and all payments made under the contract will be in pounds sterling, unless otherwise advised.

To express an interest in this tender, economic operators need to complete and submit a response to the SQ by the deadline date in section IV.2.2). To access the procurement documents and complete and submit the SQ, an economic operator will need to be registered on the online eTendering portal. To register or to check if you are already registered log on to https://procontract.due-north.com Further instructions and guidance are included in the selection questionnaire and other procurement documents for the TfL river piers maintenance contract.

TfL will host a bidders’ conference on 9 September 2020 via on online platform to share information about this contract. Economic operators wishing to attend should contact the person identified in section I.1) of this contract notice by 7 September 2020 for further details. For those unable to attend, all the documents and information provided will be available on the eTendering portal.

Economic operators must read the instructions carefully before proceeding with registration and are advised to satisfy themselves that they understand all the requirements of this contract and the procurement exercise before submitting their SQ.

Video tutorials, FAQ’s and help pages are included in the Help Centre ‘Responding to Tenders’ section of the eTendering website (https://supplierhelp.due-north.com/).

For further assistance consult the online help, contact ‘log a ticket’ on the supplier support portal (http://www.proactis.com/Support), or send a message to TfL via the clarifications area on the portal.

 

VI.4)Procedures for review

VI.4.1)Review body

Official name: High Court, Royal Courts of Justice
Postal address: Royal Courts of Justice, The Strand
Town: London
Postal code: WC2A 2LL
Country: United Kingdom
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

 

Precise information on deadline(s) for review procedures:

TfL will observe a standstill period for a minimum of 10 calendar days from when the contract award notice is issued to bidders. That notice will provide full information on the award decision. The standstill period provides time for unsuccessful bidders to challenge the award decision before the contract is entered into. Any appeal or request for additional information should be sent to TfL (name and address as in section I.1 of the contract notice). The Public Contracts Regulations 2015 provides for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

 

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

21/08/2020