Thames Water Contract for Sourcing of HGVs

TWUL are seeking to award a Framework Agreement for the supply and delivery of Heavy Goods Vehicles (HGVs) built to a bespoke specification.

United Kingdom-Reading: Heavy-duty motor vehicles

2016/S 167-300669

Contract notice – utilities

Supplies

Directive 2014/25/EU

Section I: Contracting entity

I.1)Name and addresses

Thames Water Utilities Limited
Procurement Support Centre — 3rd Floor East, C/O Mail Room, Rose Kiln Court
Reading
RG2 0BY
United Kingdom
E-mail: procurement.support.centre@thameswater.co.uk
NUTS code: UKJ11

Internet address(es):Main address: www.thameswater.co.uk

I.2)Joint procurement

I.3)Communication

Access to the procurement documents is restricted. Further information can be obtained at: www.thameswater.co.uk/19385.htm

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: www.thameswater.co.uk/19385.htm

I.6)Main activity

Water

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Sourcing of HGVs.

Reference number: FA1322

II.1.2)Main CPV code

34140000

II.1.3)Type of contract

Supplies

II.1.4)Short description:

Thames Water Utilities Limited (TWUL) is the UK’s largest Water and Waste Services company with approximately 4 700 employees.

TWUL are seeking to award a Framework Agreement for the supply and delivery of Heavy Goods Vehicles (HGVs) built to a bespoke specification to meet TWUL requirements. Our initial requirements are for seven HGVs and bidders will need to have the capacity to be able to supply additional HGVs if TWUL scope of requirements changes needing the further purchases of HGVs under the terms of the awarded framework agreement.

The scope of the Framework Agreement will include the supply and delivery of HGVs to a specification that meets the requirements of TWUL as well as a full handover and operational training of the vehicles for TWUL employees.

The duration of the Framework Agreement length will be an initial 2 years with the option for TWUL to extend annually for a further 2 years (2+1+1).

II.1.5)Estimated total value

Value excluding VAT: 2 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes

Tenders may be submitted for all lots

Maximum number of lots that may be awarded to one tenderer: 2

The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

Lots 1 and 2.

II.2)Description

II.2.1)Title:

Bespoke HGV Water Tanker Fit-out

Lot No: 1

II.2.2)Additional CPV code(s)

34140000

II.2.3)Place of performance

NUTS code: UKI

NUTS code: UKJ

Main site or place of performance:

Whole of Thames Water Region.

II.2.4)Description of the procurement:

TWUL are seeking to award a framework agreement for the supply and delivery of 18 tonne tanker HGVs built to a bespoke specification. Our initial requirement is for three HGVs and further purchases of HGVs may be required under the terms of the awarded framework agreement. The scope of the agreement will cover supply and delivery as well as a full handover including operational training of the vehicles for TWUL employees.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 1 000 000.00 EUR

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: yes

Description of renewals:

Initial 2 year term, with possibility to extend up to a maximum of 4 years.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 3

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: yes

Description of options:

Any agreement awarded would be for an initial duration of 2 years, with options to extend annually up to a maximum overall term of 4 years.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

TWUL reserves the right to award the entire scope of this framework to a single provider as a single source of supply or award to multiple service providers.

This notice is a request for expressions of interest to participate in the bid process to establish the framework agreement.

II.2)Description

II.2.1)Title:

Bespoke HGV Fit-outs Various

Lot No: 2

II.2.2)Additional CPV code(s)

34140000

II.2.3)Place of performance

NUTS code: UKI

NUTS code: UKJ

Main site or place of performance:

Whole of TW Region.

II.2.4)Description of the procurement:

TWUL are seeking to award a Framework Agreement for the supply and delivery of various HGVs built to a bespoke specification. Our initial requirement is for 4 HGVs (3 HGVs with lifting capability and 1 flusher) and further purchases of HGVs may be required under the terms of the awarded Framework Agreement. The scope of the agreement will cover supply and delivery as well as a full handover including operational training of the vehicles for TWUL employees.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 1 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: yes

Description of renewals:

Initial 2 year term, with possibility to extend up to a maximum of 4 years.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 6

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: yes

Description of options:

Any agreement awarded would be for an initial duration of 2 years, with options to extend annually up to a maximum overall term of 4 years.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

TWUL reserves the right to award the entire scope of this framework to a single provider as a single source of supply or award to multiple service providers.

This notice is a request for expressions of interest to participate in the bid process to establish the framework agreement.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

III.1.4)Objective rules and criteria for participation

List and brief description of rules and criteria:

As detailed in the PQQ Documentation.

III.1.5)Information about reserved contracts

III.1.6)Deposits and guarantees required:

Bonds and -or parent company guarantees of performance and financial standing may be required.

III.1.7)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Specified in the Invitation to Negotiate.

III.1.8)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Consortia may be required to form a legal entity prior to award.

III.2)Conditions related to the contract

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Negotiated procedure with prior call for competition

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement

Framework agreement with several operators

Envisaged maximum number of participants to the framework agreement: 2

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 14/09/2016

Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 9 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes

Estimated timing for further notices to be published:

Between 2 and 4 years.

VI.2)Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3)Additional information:

All suppliers who wish to respond to this notice must request a pre-qualification questionnaire (PQQ) by using the link in Section I.3 of this notice, i.ewww.thameswater.co.uk/19385htm

VI.4)Procedures for review

VI.4.1)Review body

Thames Water Utilities Limited
Reading
United Kingdom

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

Thames Water Utilities Limited will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.

The Utilities Contracts Regulations 2016 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

26/08/2016

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