Thames Water Utilities Recruitment Services Framework

Thames Water Utilities Recruitment Services Framework

Thames Water is seeking to award a Framework Agreement for the provision of its recruitment services. The agreement is split into 3 areas to cater for the different elements of the services that are to be delivered.

United Kingdom-Reading: Recruitment services

2019/S 116-285655

Contract notice – utilities

Services

Legal Basis:

Directive 2014/25/EU

Section I: Contracting entity

I.1)Name and addresses

Thames Water Utilities Ltd
Procurement Support Centre – 3rd Floor East, C/O Mail Room, Rose Kiln Court
Reading
RG2 0BY
United Kingdom
E-mail: procurement.support.centre@thameswater.co.uk
NUTS code: UKJ11
Internet address(es):Main address: www.thameswater.co.uk

I.2)Information about joint procurement

I.3)Communication

Access to the procurement documents is restricted. Further information can be obtained at: https://www.thameswater.co.uk/procurement
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.thameswater.co.uk/procurement
Tenders or requests to participate must be submitted to the abovementioned address

I.6)Main activity

Water

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Recruitment Services

Reference number: FA1403

II.1.2)Main CPV code

79600000

II.1.3)Type of contract

Services

II.1.4)Short description:

Thames Water is seeking to award a Framework Agreement (FA1403) for the provision of its recruitment services. The agreement is split into 3 areas to cater for the different elements of the services that are to be delivered. The lotting structure for this agreement is set out below:

Lot 1: Managed Service for Temporary and Permanent Recruitment: all temporary and permanent recruitment across all of our sites and divisions under a managed service provision with an on-site team;

Lot 2: Pre-employment Screening: pre-employment screening for candidates;

Lot 3: Early Years Recruitment: apprentice recruitment, graduate recruitment, traineeships, and internships.

Our aim is to provide an all inclusive recruitment solution across all Thames Water sites and all disciplines. Bidders can apply for multiple lots and each lot will be awarded based on individual merits.

II.1.5)Estimated total value

Value excluding VAT: 200 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 3
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

TW reserves the right to award multiple lots to one bidder.

II.2)Description

II.2.1)Title:

Managed Service for Temporary and Permanent Recruitment

Lot No: 1

II.2.2)Additional CPV code(s)

79600000

II.2.3)Place of performance

NUTS code: UKI
NUTS code: UKJ
Main site or place of performance:

Whole of Thames Water region.

II.2.4)Description of the procurement:

Lot 1 is for the provision of all permanent and temporary recruitment across all Thames Water business units through a managed service model with an on-site team. The managed service provision will include, without limitations, an RPO for permanent recruitment and a master/neutral/hybrid vendor for temporary recruitment.

The successful bidder will be expected to provide the full end-to-end service; source and fulfil all temporary bookings, as well as managing all internal and external permanent hires whilst utilising the most cost effective channels in order to meet Thames Water’s resourcing requirements.

The successful bidder will operate an on-site team who will embed themselves within the business in order to adopt our philosophy and breathe our core values.

Please refer to the specification contained with Section 4.1 of the Draft ITN survey for further details.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 198 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 96
This contract is subject to renewal: yes
Description of renewals:

Thames Water envisages that the contract will be awarded for an initial term of 3 years with options to extend annually up to a maximum term of 8 years.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 6

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: yes
Description of options:

Thames Water envisages that the contract will be awarded for an initial term of 3 years with options to extend annually up to a maximum term of 8 years.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Pre-employment Screening

Lot No: 2

II.2.2)Additional CPV code(s)

79600000

II.2.3)Place of performance

NUTS code: UKI
NUTS code: UKJ
Main site or place of performance:

Whole of Thames Water region.

II.2.4)Description of the procurement:

All new employees are subject to a pre-employment screening check before they can commence their employment at Thames Water. Lot 2 is for the provision of the required pre-employment screening checks for candidates.

Standard screening checks per candidate include, but not limited to:

(a) basic or standard criminal record check;

(b) 5 year address verification;

(c) 5 year employment history;

(d) DBS verification;

(e) qualifications obtained in the last 5 years;

(f) ID and right to work verification;

(g) DVLA (where role requires driving).

The key objectives for pre-employment screening, which need to be fulfilled by the service provider on a daily basis, are: excellent candidate experience, fast accurate clearance to enable shortening of the recruitment cycle and full legislative compliance; ensuring that robust, governed and knowledgeable screening is carried out, safeguarding Thames Water as an organisation against the potentials for inappropriate or illegal actions.

Please refer to the specification contained with Section 4.1 of the Draft ITN survey for further details.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 1 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 96
This contract is subject to renewal: yes
Description of renewals:

Thames Water envisages that the contract will be awarded for an initial term of 3 years with options to extend annually up to a maximum term of 8 years.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 6

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: yes
Description of options:

Thames Water envisages that the contract will be awarded for an initial term of 3 years with options to extend annually up to a maximum term of 8 years.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Early Years Recruitment

Lot No: 3

II.2.2)Additional CPV code(s)

79600000

II.2.3)Place of performance

NUTS code: UKI
NUTS code: UKJ
Main site or place of performance:

Whole of Thames Water region.

II.2.4)Description of the procurement:

Early years recruitment focuses on the acquisition and management of talent pipeline for fulfilment of traineeship, apprentice, intern and graduate programmes within Thames Water. Lot 3 is for the provision of a full recruitment and candidate management service across these separate areas.

The successful bidder will be expected to provide the full end-to-end service across all 4 areas. The tasks will include, but not limited to:

(a) building of campaign strategy and application process with Thames Water;

(b) administering the application process and screening of applications;

(c) preparing and hosting career events;

(d) conducting assessment centres and final selection;

(e) issuing offers to applicants.

Please refer to the specification contained with Section 4.1 of the Draft ITN survey for further details.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 1 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 96
This contract is subject to renewal: yes
Description of renewals:

Thames Water envisages that the contract will be awarded for an initial term of 3 years with options to extend annually up to a maximum term of 8 years.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 6

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: yes
Description of options:

Thames Water envisages that the contract will be awarded for an initial term of 3 years with options to extend annually up to a maximum term of 8 years.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

As detailed in the PQQ

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

III.1.4)Objective rules and criteria for participation

List and brief description of rules and criteria:

As detailed in the PQQ Documentation.

III.1.5)Information about reserved contracts

III.1.6)Deposits and guarantees required:

Bonds and/or parent company guarantees of performance and financial standing may be required.

III.1.7)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Specified in the ITN Document.

III.1.8)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Consortia may be required to form a legal entity prior to award.

III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

As detailed in the ITN.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Negotiated procedure with prior call for competition

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with a single operator

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 05/07/2019
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 12 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

Between 3 and 8 years

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

All suppliers who wish to respond to this notice must request a pre-qualification questionnaire (PQQ) by using the link in Section I.3 of this notice, i.e. https://www.thameswater.co.uk/procurement.

The initial term of the framework agreement will be for 3 years with a maximum term of 8 years.

Please refer to the Draft ITN survey for additional literature.

VI.4)Procedures for review

VI.4.1)Review body

Thames Water Utilities Ltd
Reading
United Kingdom
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

Thames Water Utilities Ltd will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.

The Utilities Contracts Regulations 2016 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

VI.4.4)Service from which information about the review procedure may be obtained

Thames Water Utilities Ltd
Reading
United Kingdom

VI.5)Date of dispatch of this notice:

17/06/2019