Thanet District Council Repairs and Maintenance Contract

Thanet District Council Repairs and Maintenance Contract

Repair and maintenance services of electrical building installations. Repair and maintenance services of electrical and mechanical building installations. Asbestos removal work.

United Kingdom-Margate: Construction work

2015/S 144-265245

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Thanet District Council
PO Box 9, Cecil Street
Contact point(s): Cameron Consulting (as agents for Thanet District Council)
For the attention of: Neil Thody
CT9 1XZ Margate
Telephone: +44 1732600500

Internet address(es):

General address of the contracting authority:

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services
Housing and community amenities

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract


II.1.1)Title attributed to the contract by the contracting authority:

Thanet District Council Repairs and Maintenance Contract (Ref: 468).

II.1.2)Type of contract and location of works, place of delivery or of performance

Realisation, by whatever means of work, corresponding to the requirements specified by the contracting authorities

NUTS code UKJ4

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Construction work. Building construction work. Construction work for subsidised residential accommodation. Roof repair and maintenance work. Repair and maintenance services of electrical building installations. Repair and maintenance services of electrical and mechanical building installations. Asbestos removal work. Asbestos removal services. Repair and maintenance services. Repair and maintenance services of building installations. Call centre. Lift-maintenance services. Lifts, skip hoists, hoists, escalators and moving walkways. Lifts. Bath lifts. Mechanical lifts. Chairlifts. Stair lifts. Construction work for chair lifts. Parts of lifts. Fire-alarm system installation work. Fire-alarm systems. Burglar and fire alarms. Installation services of fire protection equipment. Miscellaneous fire protection equipment. Repair and maintenance services of fire fighting equipment. Fire detection systems. Fire prevention installation works. Fire fighting equipment installation work. CO2 fire extinguishing equipment installation work. Fire extinguishers installation work.

Installation services of electrical and mechanical equipment. Installation services of electrical equipment. Electrical wiring and fitting work. Electrical wiring work. Electrical fitting work. Electrical engineering installation works. Other electrical installation work. Electrical installation work. Installation of doors. Repair and maintenance services of pumps. Heating, ventilation and air-conditioning installation work. Ventilation and air-conditioning installation work. Ventilation installation work. Outdoor ventilation installation work. Inspection of ventilation system. Repair and maintenance services of mechanical building installations. Installation services of mechanical equipment. Installation of doors and windows and related components. Installation of doors and windows. Installation of windows. The provision of comprehensive repairs and maintenance services including day-to-day responsive repairs, void refurbishment, refuse bin maintenance, fire alarm testing and maintenance, door entry phone system repairs and maintenance, lift servicing and maintenance, asbestos removal, pest control, mechanical installations maintenance, aids and adaptations, estate based works and emergency out of hours maintenance. The contract will also include for the provision of ‘customer call-centre’ to manage repairs. The predominant services shall be provided to housing assets although the provision of responsive repairs will also apply to the Authority’s Corporate Property portfolio. In addition, the Contract will include for undertaking some capital improvement works to housing assets including internal and external component replacement. The Service Provider will also be expected to support the Authority in collecting data on its assets through stock condition software.
The contract will be a long term partnering contract under the Term Partnering Contact TPC2005 (Amended 2008) for a maximum period of 9 years subject to periodic performance reviews (annually) and a formal interim review after 4 years. The Authority considers that the Transfer of Undertakings (Protection of Employment) Regulations 2006 (‘TUPE’) may apply to the contract. It is the responsibility of Applicants to take their own advice and consider whether TUPE is likely to apply in the particular circumstances of the contract and to act accordingly.

II.1.6)Common procurement vocabulary (CPV)

45000000, 45210000, 45215210, 45261900, 50711000, 50710000, 45262660, 90650000, 50000000, 50700000, 79512000, 50750000, 42416000,42416100, 42416110, 42416130, 42418220, 44115600, 45234230, 42419510, 45312100, 31625200, 31625000, 51700000, 44480000, 50413200,31625100, 45343000, 45343200, 45343210, 45343220, 51100000, 51110000, 45311000, 45311100, 45311200, 45315100, 45317000, 45310000,45421131, 50511000, 45331000, 45331200, 45331210, 45331211, 71315410, 50712000, 51120000, 45421100, 45421130, 45421132

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no


This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The total estimated value of services for the entire duration (9 years) is between 28 800 000 GBP and 47 250 000 GBP.
Estimated value excluding VAT:
Range: between 28 800 000 and 47 250 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: Contracts will be awarded for an initial period of 4 years. Following a review, the Authority may decide to extend either in increments of 12 months or multiples thereof up to a maximum of 5 years. The total maximum contract period that could be achieved is 9 years. The Authority is committed to long term partnering and intends on maximising the opportunities for long term arrangements and benefit from such arrangements.
Provisional timetable for recourse to these options:
in months: 48 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 5

II.3)Duration of the contract or time limit for completion

Duration in months: 12 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

A Parent Company Guarantee will be required by the Authority the details of which are set out in the Invitation to Tender (ITT) and accompanying documentation.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

The terms of payment are set out in the ITT and accompanying documentation.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

No special legal form is required but the Authority reserves the right to require the successful party to undertake primary contracting responsibility for the services or to require that 1 or more parties are jointly or severally liable or to create a particular legal entity. Further information is provided in the ITT.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The selected economic operator will be required to perform the services to the required standards set out in the ITT and accompanying documentation. The successful economic operator will be required as a condition of contract to comply with the Authority’s terms and conditions.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a candidate is eligible to be invited to tender.

A full list of the Regulation 23(1) and 23(2) criteria are at:

Candidates will be required to answer these questions as part of the qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists.
Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Applicants will be required to complete a PQQ consistent with the provisions of Public Contracts Regulations 2015. The PQQ is available from the address in Annex A, 1 above and must be returned to that address by the date stipulated in Section IV.3.4)

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Applicants will be required to complete a PQQ consistent with the provisions of Public Contracts Regulations 2015. The PQQ is available from the address in Annex A, 1 above and must be returned to that address by the date stipulated in Section IV.3.4)
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure


IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 6
Objective criteria for choosing the limited number of candidates: A single economic operator will be appointed. On this basis it is anticipated that 6 bidders will be invited to tender based on the 6 top scoring Applicants and achievement of the minimum threshold scores. Further details of which are set out in the PQQ. The successful bidder will be appointed based on the criteria set out in the ITT and accompanying documentation. Further details are set out in the ITT and accompanying documentation.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:


IV.3.2)Previous publication(s) concerning the same contract


IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

25.8.2015 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates


IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement and the contract will be awarded on the basis of the most economically advantageous tender. The process seeks to select operators offering the appropriate capability, capacity and competency. The Authority reserves the right not to conclude any contracts, to change without notice the procedure for awarding contracts to reject all or any bids for the contracts to terminate discussions with all or any interested parties and/or to stop the process without any liability on its part. Expressions of interest must be in the form of a completed PQQ to be received by the tender portal at:

Expressions of interest not submitted in the required format or containing all the requested information may be rejected. All communications shall be in English (or a full translation provided at no cost to the Authority). Tenders, when invited and all supporting documentation must be priced in Sterling and all payments under the Contract will be in Sterling. Any contract or agreement resulting from acceptance of the Invitation to Tender (ITT) will be a Contract made in England according to English Law and subject to the exclusive jurisdiction of the English Courts. The Authority does not bind itself to accept any tender and reserves the right to accept any part of any tender. No contract capable of acceptance will be created between The Authority and any party until a contract is executed between The Authority and the selected provider. Applicants are liable for all of their own costs in participating in this process.
For more information about this opportunity, please visit the Delta e-Sourcing portal at:

To respond to this opportunity, please click here:

GO Reference: GO-2015724-PRO-6838270.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Royal Courts of Justice
The Strand
WC2A 2LL London
Telephone: +44 2079476000
Internet address: www.hmcourtsservice.

Body responsible for mediation procedures

Centre for Effective Dispute Resolution (CEDR)
70 Fleet Street
EC4Y 1EU London
Telephone: +44 2075366000
Internet address:

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: In accordance with Regulation 55 of the Public Contracts Regulations 2015, the Authority will incorporate a minimum 10 calendar day standstill period starting from the date when the contract award was notified to bidders. Unsuccessful bidders will be provided with an ‘Award Decision Notice’ at the start of the standstill period including details of their bid in relation to the winning bid comprising the reasons for the decision, the characteristics and relative advantages of the successful tender, the score of the economic operator and the name of the economic operator to be awarded the contract. Tenderers have a right of appeal provided for within the Public Contracts Regulations 2015. Any such proceedings must be brought in the High Court of England and Wales.

VI.4.3)Service from which information about the lodging of appeals may be obtained

Cabinet Office
70 Whitehall
SW1A 2AS London
Telephone: +44 2072761234
Internet address:

VI.5)Date of dispatch of this notice: