The Maximising Lifetime Asset Integrity Study

The Maximising Lifetime Asset Integrity Study

This study aims to identify which issues are having the greatest impact on the structural integrity for the balance of plant for the 4 OWA supported foundations, a standard jacket and a standard monopile.

United Kingdom-London: Research and development services and related consultancy services

2013/S 159-278125

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The Carbon Trust
4th Floor, Dorset House, 27-45 Stamford Street
Contact point(s): Please include “Technology Delivery Consultant (Maximising Lifetime Asset Integrity)” in the subject field of all emails
SE1 9NT London
Telephone: +44 2078324511

Internet address(es):

General address of the contracting authority:

Further information can be obtained from: The Carbon Trust
4th Floor Dorset House 27-45 Stamford Street
SE1 9NT London

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The Carbon Trust
4th Floor Dorset House 27-45 Stamford Street
SE1 9NT London

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

The Maximising Lifetime Asset Integrity Study.
II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

The Carbon Trust is working on a major offshore wind technology accelerator initiative focussed on reducing the cost of energy (£/MWh) from offshore wind by more than 10 %. This initiative, the Offshore Wind Accelerator (OWA), is funding large-scale research, development and demonstration (RD&D) projects to unlock technological barriers to advance the industry, and thereby accelerate its development so that significant carbon emissions reductions are achieved. Projects have been selected based on their potential impact on the cost of offshore wind farms and on their ability to deliver operational improvements in the short to medium term. The OWA has been structured as a funding collaboration between the Carbon Trust and a number of international energy companies active in offshore wind farm development.
It is becoming more apparent within the Offshore Wind industry that several operating offshore wind farms are experiencing a higher level of structural issues than originally anticipated.
This is resulting in not only increased maintenance and repair activities thus increasing the overall OPEX, but also spreading doubt on the structural integrity of the balance of plant and certainty of reaching the assumed 25yr lifetime.
This study aims to identify which issues are having the greatest impact on the structural integrity for the balance of plant for the 4 OWA supported foundations, a standard jacket and a standard monopile. The aim is to understand the cost benefit of mitigating potential issues and achieving full operation for 25yrs lifetime and beyond.
The Carbon Trust will coordinate the data collection of existing failures detected by OWA partners in a confidential manner. The trade-off between more conservative design (increasing CAPEX) and less structural O&M (lowering OPEX) or optimising the design (lowering CAPEX) but having more extensive O&M operations (increasing OPEX) need to be better understood. Different O&M strategies (e.g. inspection intervals) will be defined and the overall cost (CAPEX + OPEX) will be analysed in order to understand the best approach to follow for each structure from the ones considered in this project.
This study will also focus on understanding the risks associated with the balance of plant for OWA supported foundations and monopiles in Round 3 offshore sites.
The objectives of this study are to:
— Assess the severity and likelihood of risks that may reduce the operating life of an offshore wind farm, focusing on balance of plant (including substations, cables, concrete and steel foundations, secondary steel such as boat landings, connection and tower).
— Identify mitigating actions that can be taken in design stage to reduce the risks.
— Identify remedial actions that could be taken to address issues, depending on when they are detected.
— Revise scenarios and assumptions of current designs and see if including O&M inspections would decrease the overall costs.
— Consider structural integrity management strategies to minimise the costs.
— Analyse the trade-off between increasing CAPEX vs. increasing OPEX.
— Identify strategies to extend the operating life of an asset.
II.1.6)Common procurement vocabulary (CPV)

73000000, 44210000, 44110000, 76000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

see above short description.
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

May be offered and/or required.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Further details are set out in the contract documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

If the service provider is a consortium, the members of the consortium must select from amongst themselves a lead contractor acceptable to the Carbon Trust.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Bidders are required to submit responses to the questions set out in sections III.2.2) and III.2.3) of this contract notice in their proposal. Partial completion of the details pertaining to this section may disqualify the Bidder’s proposal from consideration in this procurement.
Bidders are required to state that they are free of any commercial interests, partnership arrangements or contracts underway or other matters which may present a conflict or potential conflict of interest in respect of the provision of these services.
An example of a conflict of interest would be a bidder who, either by themselves or by taking part in a consortium, has developed a Gravity Base Foundation for Offshore Wind turbines.
If a bidder thinks that they may have any conflict or potential conflict of interest, the bidder should describe the details of this conflict and provide details of whether and how it would propose to manage such a conflict in a satisfactory and robust manner.
The Carbon Trust reserves the right to require the provision of further information in relation to the bidder’s response to this pre-condition.
This is a mandatory pre-condition. If the Carbon Trust is not satisfied with the bidder’s response, the bidder’s tender will be non-compliant.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: 1. Has your organisation met the terms of its banking facilities and loan agreements (if any) during the past year? If no, what were the reasons, and what has.
been done to put things right?
2. Has your organisation met all its obligations to pay its creditors and staff during the past year? If no, explain why not?
3. Does any of the following apply to your organisation, or to (any of) the director(s)/partners/proprietor(s).
(a) Is in a state of bankruptcy, insolvency, compulsory winding up, receivership, composition with creditors, or subject to relevant proceedings?
b) has commenced negotiations with all or a class of its creditors with a view to rescheduling any of its debts, or makes a proposal for or enters into any compromise
or arrangement with its creditors, other than (where the potential provider is a company) for the sole purpose of a scheme for its bona fide solvent amalgamation or
solvent reconstruction;
(c) a petition is filed (which is not dismissed within 14 days of its service), a notice is given, a shareholders meeting is convened to consider a resolution, a resolution is passed, or an order is made, for or in connection with the winding up of the potential provider, other than for the sole purpose of a scheme for its bona
fide solvent amalgamation or solvent reconstruction;
(d) Has been convicted of a criminal offence related to business or professional conduct?
(e) Has committed an act of grave misconduct in the course of business?
(f) Has not fulfilled obligations related to payment of taxes?
(g) Is guilty of serious misrepresentation in supplying information?
(h) Is not in possession of relevant licences or membership of an appropriate organisation where required by law?
4. Supply details of company standing (annual accounts and turnovers for the last 3 years in the area of business most relevant to the work under consideration, number of staff, length of time trading).
5. Provide copies of any public liability, employer’s liability and professional indemnity insurance certificates.
Minimum level(s) of standards possibly required: Evidence that the service provider is in a satisfactory financial position to deliver the required services.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
1. Have you had any contracts terminated for poor performance in the last 3 years, or any contracts where damages have been claimed by the other contracting party? If yes, please provide details.
2. Details and/or certificate(s) attesting the company or companies’ conformity with quality assurance standards and any other standards relevant to the services.
3. Indication of whether any proportion of the contract would be sub-contracted to another organisation and if so the proportion of the contract that would be
4.Detail staff turnover rates.
Minimum level(s) of standards possibly required:
Demonstrate the capacity to perform the services required.
The Bidder should demonstrate sufficient aptitude to deliver the services.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Approach to Work – See Section VI.3 for addtional information about the nature of the criterion. Weighting 20

2. Experience; see Section VI.3 for additional information about the nature of the criterion. Weighting 40

3. Staff skills; See Section VI.3 for addtional information about the nature of the criterion. Weighting 15

4. Price; See Section VI.3 for addtional information about the nature of the criterion. Weighting 25

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

27.9.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds
VI.3)Additional information

Additional information pertaining to the Award Criteria to be adopted for this procurement:
Criterion 1: Approach to Work:
— Approach to work – Bidders to provide suggestions of additional areas of work to those described in the scope of work that the Bidder proposes looking at as part of this study in order to achieve the required objectives, maintain an industry focus and provide valuable insights into the potential for reducing costs and risks associated with the matters referred to in the ITT and scope of work in repsect of Round 3 offshore wind projects.
A close working relationship with key stakeholders such as foundation designers, fabricators (both steel and concrete), installers and marine operations experts as well as the OWA Technical Working Group are seen as critical to the success of this project. Please supply ideas of how these groups can be engaged and leveraged.
— Stakeholder relations and conflict of interests – Bidders are required to describe how they will work with the various stakeholders (model developers, financiers, financial advisors, OEMs etc) to get information and manage potentially conflicting relationships and conflicts of interest.
Criterion 2: Experience:
— Projects of a similar nature – The Bidder should provide information in relation to projects of a similar nature; their experience in structural design; experience in offshore structural monitoring; experience in maintenance of offshore structures; experience in offshore asset management; experience in techno-economic appraisal of projects/technologies in the renewables sector and in risk assessment. As part of doing this Bidders should elaborate on their skills in and experience of the criteria described. Explain how these past experiences are relevant for this tender.
In addition, the Bidder should provide at least two examples (with reference to specific roles, responsibilities and activities undertaken by the Bidder) of previous work which illustrates the Bidder’s skills, capabilities, and experience in all these areas (Bidders may wish to make reference to submitted examples of previous work for other clients to support areas of experience).
Criterion 3: Staff Skills:
Details of skills, prior experience and any professional memberships of proposed staff working on this project. Detailed CVs/Resumes for any staff who will be involved with this Contract together with proposed project structure, intended position of staff in the project, and main responsibilities. Please include examples of similar work performed by the proposed staff members explaining how this example is relevant to the work described in the ITT and scope of work.
Criteria 4: Price:
Will be a fixed price for the project :
— bidders to provide project cost breakdown by work package, time and rate of person completing the work.
— Carbon Trust will reimburse reasonable expenses at cost and receipts may be requested.
— Pre-approval will be required for travel costs over GBP 150 per return journey and combined hotels & subsistence cost exceeding GBP 80 per day.
— Bidders will be required to confirm or comment on their ability to carry out the activities detailed in the Scope of Work set out in the ITT within the initial term of the Contract and provide an outline plan of work.
— Day rates for all staff grades – Bidders are required to provide day rates for all staff grades.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

The High Court
Royal Courts of Justice, The Strand
WC2A 2LL London
Telephone: +44 2079476000
Internet address:

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Carbon Trust will incorporate a standstill period in accordance with the Public Contract Regulations at the point information on the award of the contract(s) is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into The Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:14.8.2013