The Supply of Spares for General Purpose Machine Gun and 81mm Mortar

The Supply of Spares for General Purpose Machine Gun and 81mm Mortar

Spares for heavy machine guns, general purpose machine guns and mortar 81 mm.

United Kingdom-Telford: Machine guns

2020/S 136-335918

Contract notice

Supplies

Directive 2009/81/EC

Section I: Contracting authority/entity

I.1)Name, addresses and contact point(s)

Official name: Ministry of Defence, DSG, Defence Support Group (DSG)
Postal address: Babcock DSG Ltd, Building B15, MOD Donnington
Town: Telford
Postal code: TF2 8JT
Country: United Kingdom
Contact person: Louise Davis
E-mail: louise.davis@babcockinternational.com
Telephone: +44 1952967246

Internet address(es):

General address of the contracting authority/entity: www.babcockinternational.com

Further information can be obtained from:
The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:
The above mentioned contact point(s)

Tenders or requests to participate must be sent to:
The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions

I.3)Main activity

Defence

I.4)Contract award on behalf of other contracting authorities/entities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

IRM20/7492 – The Supply of Spares for General Purpose Machine Gun and 81mm Mortar

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: Telford and Wrekin.

NUTS code UKG21 Telford and Wrekin

II.1.3)Information on framework agreement

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Duration of the framework agreement

Duration in years: 7
Justification for a framework agreement, the duration of which exceeds seven years:

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 10 000 000 and 20 000 000 GBP

II.1.5)Short description of the contract or purchase(s):

Machine guns. Spares for Heavy Machine guns, General Purpose machine guns and Mortar 81 mm. Babcock DSG Limited, which is acting as the agent for the for the UK Ministry of Defence known as the authority, is considering a framework agreement to provide for the Supply of General Purpose machine gun and 81 mm Mortar spares. The duration shall be 5 years with 2 x 1 year options.

II.1.6)Common procurement vocabulary (CPV)

35321300 Machine guns

II.1.7)Information about subcontracting

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Spares for Heavy Machine guns, General Purpose machine guns and Mortar 81 mm. Babcock DSG Limited, which is acting as the agent for the for the UK Ministry of Defence known as the authority, is considering a framework agreement to provide for the Supply of General Purpose machine gun and 81 mm Mortar spares. The duration shall be 5 years with 2 x 1 year options.
All items within scope are codified to NATO Stock Numbers (NSNs). Down selected tenderers shall be invited to submit bids for CSIS compliant parts. The complaint Manufacturers Part Numbers (MPNs) are detailed on the Codification Support Information System (CSIS) maintained by the United Kingdom National Codification Bureau, further details can be found on the CSIS/UKNCB website.
The authority shall not issue drawings or specifications in connection with this requirement. Expressions of interest are invited from suitably qualified companies with experience in the manufacture and supply of Heavy Machine Gun, General Purpose Machine Gun and 81 mm Mortar Spares. Expression of Interest to participate in this requirement are to be submitted via DCO by completing the Dynamic Pre-Qualification Questionnaire (DPQQ) The DPQQ shall be assessed on the DCO using the scoring /selection criteria given within the DPQQ with each question.
Potential suppliers will be expected to provide evidence of having supplied and/or manufactured items of a similar engineering nature as part of their DPQQ response.
It is the intention to invite to tender up to 10 economic operators. Only those suppliers who provide all mandatory information and are not subject to a mandatory exclusion will be invited to tender.
The Authority reserves the right to amend the Framework Agreement to include further in scope items, which are not materially different in character and so do not substantially change the terms of the Framework Agreement, post Contract award. The contractor appointed to the Framework Agreement shall be provided with a list of new in scope items if required. The contractor shall be entitled to supply firm prices and lead times for those items within a specific timeframe.
Any resulting contract shall contain a set of Key Performance Indicators to measure performance, in areas such as delivery and quality, and shall include remedies for poor performance.
No business whatsoever is guaranteed under any resulting framework agreement or contract indeed there is no guarantee that any framework agreement or contract will be put in place in relation to this notice. No compensation etc. will be paid if a tender or resulting framework agreement is withdrawn for any reason.
Bidders should take part in this process only on the basis that they fully understand and accept this position.
Estimated value excluding VAT:
Range: between 10 000 000 and 20 000 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: 2 x 1 year options (full contract duration 7 years).
Provisional timetable for recourse to these options:
in months: 84 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payment shall follow delivery and acceptance of goods.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

If a group of economic operators submits a bid, the group must nominate a lead organisation to deal with Babcock DSG Ltd. Babcock DSG Ltd shall require the group to form a legal entity before entering into the contract.

III.1.4)Other particular conditions to which the performance of the contract is subject, in particular with regard to security of supply and security of information:

Babcock DSG Ltd reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by a Security Aspects Letter, Babcock DSG Ltd reserves the right to amend the terms of the Security Aspects Letter to reflect any changes in national law or government policy whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies or otherwise.
III.1.5)Information about security clearance:
III.2)Conditions for participation

III.2.1)Personal situation

Criteria regarding the personal situation of economic operators (that may lead to their exclusion) including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 39(1) of Directive 2009/81/EC (implemented as Regulation 23(1) of the Defence and Security Public Contract Regulations (DSPCR) 2011 in the UK) and all of the professional misconducts listed at Article 39(2) of Directive 2009/81/EC (see also Regulation 23(2) in the DSPCR 2011) to the decision of whether a candidate is eligible to be invited to tender.

A full list of the Regulation 23(1) and 23(2) criteria are at http://www.contracts.mod.uk/delta/project/reasonsForExclusion.html#dspr

Candidates will be required to sign a declaration confirming whether they do or do not have any of the listed criteria as part of the pre-qualification process.
Candidates who have been convicted of any of the offences under Article 39(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest (including defence and security factors) for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 39(2) may be excluded from being selected to bid at the discretion of the authority.
The requirement as stated in the Dynamic PQQ (DPQQ) shall prevail.

III.2.2)Economic and financial ability

Criteria regarding the economic and financial standing of economic operators (that may lead to their exclusion)

Information and formalities necessary for evaluating if the requirements are met: (b) the presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established;
(c) where appropriate, a statement, covering the three previous financial years of the economic operator, of:
(i) the overall turnover of the business of the economic operator; and
(ii) where appropriate, the turnover in respect of the work, works, goods or services which are of a similar type to the subject matter of the contract.
This information is required in response to the DPQQ.
Minimum level(s) of standards possibly required: This information is required in response to the DPQQ.

Criteria regarding the economic and financial standing of subcontractors (that may lead to their rejection)

Information and formalities necessary for evaluating if the requirements are met: The requirement as stated in the Dynamic PQQ (DPQQ) shall prevail.
Minimum level(s) of standards possibly required: The requirement as stated in the Dynamic PQQ (DPQQ) shall prevail.

III.2.3)Technical and/or professional capacity

Criteria regarding the technical and/or professional ability of economic operators (that may lead to their exclusion)

Information and formalities necessary for evaluating if the requirements are met:
(a) In the case of a supply contract requiring the siting or installation of goods, a services contract or a works contract, the economic operator’s technical ability, taking into account in particular that economic operator’s skills, efficiency, experience and reliability.
(c) A statement of the principal goods sold or services provided by the supplier or the services provider in the past five years, or during a shorter period if necessary, and:
(i) the dates on which the goods were sold or the services provided;
(ii) the consideration received;
(iii) the identity of the person to whom the goods were sold or the service were provided;
(iv) any certificate issued or countersigned by that person confirming the details of the contract for those goods sold or services provided; and
(v) where – (a)that person was not a contracting authority, and (b)the certificate referred to in sub-paragraph (c)(iv) is not available, any declaration by the economic operator attesting the details of the goods sold or services provided;
(h) the environmental management measures, that the economic operator is able to apply when performing the contract, but only where it is necessary for the performance of that contract;
(j) a description of the tools, material, technical equipment, staff numbers, know-how and sources of supply (with an indication of their geographical location when it is outside the territory of the EU) available to the economic operator to perform the contract, cope with any additional needs required by the contracting authority as a result of a crisis or carry out the maintenance, modernisation or adaptation of the goods covered by the contract;
(m) in the case of contracts involving, entailing or containing classified information, evidence of the ability to process, store and transmit such information at the level of protection required by the contracting authority;
(n) a certificate:
(i) attesting conformity to quality management systems standards based on the relevant European standard; and
(ii) from an independent accredited body established in any member State conforming to the European standards concerning accreditation and certification;
(o) any other evidence of conformity to quality management systems standards which are equivalent to the standards referred to in sub-paragraph (n)(i).
This information is required in response to the DPQQ.
Minimum level(s) of standards possibly required
This information is required in response to the DPQQ.

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3 and maximum number 10
Objective criteria for choosing the limited number of candidates: Suppliers must read through this set of instructions and follow the process to respond to this opportunity.

The information and/or documents for this opportunity are available on https://www.contracts.mod.uk/delta. You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage.

Suppliers must log in, go to your Response Manager and add the following Access Code: 5K62QCWMC5. Please ensure you follow any instruction provided to you here.
The deadline for submitting your response(s) is 12 August 2021 12. 00.Please ensure that you allow yourself plenty of time when responding to this invite prior to the closing date and time, especially if you have been asked to upload documents.

If you experience any difficulties please refer to the online Frequently Asked Questions (FAQ’s) or the User Guides or contact the MOD DCO Helpdesk by emailing – support@contracts.mod.uk or call 0800 282 324.

Interested suppliers are required to complete the Dynamic Pre-Qualification Questionnaire (DPQQ) to provide the Authority with information to evaluate the supplier’s capacity and capability against the selection criteria.
The Authority will use the DPQQ response to create a shortlist of tenderers who:
(1) are eligible to participate;
(2) fulfil any minimum economic, financial, professional and technical standards; and
(3) best meet, in terms of capacity and capability, the selection criteria set out in this notice and the DPQQ.
Further details of the method for choosing the tenderers is set out in the DPQQ.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction has been used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

IRM20/7492

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 3.8.2020 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

12.8.2020 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information:

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. Babcock DSG Ltd reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by instructions on safeguarding classified information, Babcock DSG Ltd reserves the right to amend the terms of these instructions to reflect any changes in national law or government policy, whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies, or otherwise. The link below to the Gov.uk website provides information on the Government Security Classification.

https://www.gov.uk/government/publications/government-security-classifications

Advertising Regime OJEU: This contract opportunity is published in the Official Journal of the European Union (OJEU), the MoD Defence Contracts Bulletin and www.contracts.mod.uk

The Cyber risk level is Low and the Risk Assessment Reference RAR code is RAR-BPNA9XT2. All Potential Operators who are invited to tender must complete the Supplier Assurance Questionnaire (SAQ) via the Supplier Cyber Protection Service (Octavian) https://supplier-cyber-protection.service.gov.uk/ to demonstrate their compliance with the required cyber risk level. This is a self-assurance process and no validation of the SAQ return is required.

Suppliers must read through this set of instructions and follow the process to respond to this opportunity.

The information and/or documents for this opportunity are available on http://www.contracts.mod.uk.

You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage.
Suppliers must log in, go to your Response Manager and add the following Access Code: 5K62QCWMC5.
Please ensure you follow any instruction provided to you here.
The deadline for submitting your response(s) is detailed within this contract notice, you will also have visibility of the deadline date, once you have added the Access code via DCO as the opening and closing date is visible within the opportunity.
Please ensure that you allow yourself plenty of time when responding to this opportunity prior to the closing date and time, especially if you have been asked to upload documents.

If you experience any difficulties please refer to the online Frequently Asked Questions (FAQ’s) or the User Guides or contact the MOD DCO Helpdesk by emailing support@contracts.mod.uk or Telephone 0800 282 324.

GO Reference: GO-2020713-DCB-16838165

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Official name: Ministry of Defence, DSG, Defence Support Group (DSG)
Town: Telford
Country: United Kingdom

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

13.7.2020