Theatrewear Disposable Tender

Theatrewear Disposable Tender

Surgical Gowns; Surgical Masks; Surgical Caps; Surgical Eyewear; Disposable Scrub Suits;—Disposable Patient Gowns; Disposable Patient Briefs.

United Kingdom-Llanishen: Occupational clothing, special workwear and accessories

2013/S 171-295883

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

NHS Wales Shared Services Partnership – Procurement Services
Bevan House, 24-30 Lambourne Crescent
Contact point(s): Nia (NWSSP Proc – WHS) Evans
CF14 5GF Llanishen
UNITED KINGDOM
Telephone: +44 2920315479
E-mail: nia.evans5@wales.nhs.uk
Fax: +44 2920315450

Internet address(es):

General address of the contracting authority: www.procurement.wales.nhs.uk

Address of the buyer profile: www.procurement.wales.nhs.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Health
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Theatrewear Disposable.
II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: Organisations and establishments within NHS Wales.
NUTS code UKL

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 30
Duration of the framework agreement

Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 5 230 175 GBP

II.1.5)Short description of the contract or purchase(s)

This framework is for the procurement of various garments associated with disposable theatrewear.
Areas under this framework include:
— Surgical Gowns
— Surgical Masks
— Surgical Caps
— Surgical Eyewear
— Disposable Scrub Suits
— Disposable Patient Gowns
— Disposable Patient Briefs
II.1.6)Common procurement vocabulary (CPV)

18100000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Starting 1.9.2014. Completion 31.8.2018

Information about lots

Lot No: 1 Lot title: Green Heavy Duty Theatre Aprons

1)Short description

Apron, Heavy Duty, Theatre, Green, minimum 50 micron thickness, 192cmL X 91cmW in flat packs and rolls
2)Common procurement vocabulary (CPV)

18100000

3)Quantity or scope

an estimated 277,150 individual aprons are used within Wales per annum
Estimated value excluding VAT: 93 476 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Disposable Paper Brief (Range of Sizes)

1)Short description

Disposable paper briefs in sizes M, L, XL and XXL
2)Common procurement vocabulary (CPV)

18100000

3)Quantity or scope

an estimated 95100 individual briefs are used within Wales per annum
Estimated value excluding VAT: 21 522 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: Elastic Back Theatre Cap

1)Short description

Cap, Theatre, Elastic Back, Blue
2)Common procurement vocabulary (CPV)

18100000

3)Quantity or scope

an estimated 565,140 individual caps are used within Wales per annum
Estimated value excluding VAT: 286 978 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 4 Lot title: Tie Back Theatre Cap

1)Short description

Cap, Theatre, Tie Back, Blue
2)Common procurement vocabulary (CPV)

18100000

3)Quantity or scope

an estimated 386,800 individual caps are used within Wales per annum
Estimated value excluding VAT: 177 472 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 5 Lot title: Surgical Hood

1)Short description

Hood, Surgical, Tie On, Blue
2)Common procurement vocabulary (CPV)

18100000

3)Quantity or scope

an estimated 29,250 individual items are used within Wales per annum
Estimated value excluding VAT: 20 821 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 6 Lot title: Theatre Mob Cap

1)Short description

Mobcap, Theatre, Blue
2)Common procurement vocabulary (CPV)

18100000

3)Quantity or scope

an estimated 133,053 individual items are used within Wales per annum
Estimated value excluding VAT: 2 658 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 7 Lot title: Protective Eyewear and Frame

1)Short description

Eyewear, Frame, Protective Plastic
Eyewear, Protective Plastic, Anti-Fog, For use with Frame
2)Common procurement vocabulary (CPV)

18100000

3)Quantity or scope

an estimated 70 individual items are used across Wales per annum
Estimated value excluding VAT: 503 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 8 Lot title: Protective Anti-Fog Eyewear

1)Short description

Eyewear, Shield, Protective Plastic, Anti-Fog
2)Common procurement vocabulary (CPV)

18100000

3)Quantity or scope

an estimated 700 individual items are used within Wales per annum
Estimated value excluding VAT: 1 036 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 9 Lot title: Single Use Scrub Tops & Trousers (Range of Sizes)

1)Short description

Single Use Scrub Tops and separate Trousers in sizes S, M, L and XL
2)Common procurement vocabulary (CPV)

18100000

3)Quantity or scope

an estimated 22,260 individual items are used within Wales per annum
Estimated value excluding VAT: 96 090 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 10 Lot title: Single Use Scrub Top and Trouser Pack (Range of Sizes)

1)Short description

single use srub suits in sizes S, M, L and XL
2)Common procurement vocabulary (CPV)

18100000

3)Quantity or scope

new item to the framework it is unkown at this stage the amount likely to be used within Wales.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 11 Lot title: Face Visors

1)Short description

Visor, Face, Anti-Fog, 3/4 Length
Visor, Face, Anti-Fog, Full Length
2)Common procurement vocabulary (CPV)

18100000

3)Quantity or scope

an estimated 14,649 individual items are used within Wales per annum
Estimated value excluding VAT: 101 725 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 12 Lot title: Patient Gowns (Range of Sizes)

1)Short description

Various single use patient gowns in universal size.
2)Common procurement vocabulary (CPV)

18100000

3)Quantity or scope

an estimated 46358 individual items are used within Wales per annum
Estimated value excluding VAT: 163 011 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 13 Lot title: Basic Standard Performance Surgical Gowns (Range of Sizes)

1)Short description

Single use basic standard performance surgical gowns in various sizes
2)Common procurement vocabulary (CPV)

18100000

3)Quantity or scope

an estimated 1514 individual items are used within Wales per annum
Estimated value excluding VAT: 7 429 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 14 Lot title: Zoned Impervious Reinforced High Performance Surgical Gowns (Range of Sizes)

1)Short description

Single use zoned reinforced high performance surgical gowns in various sizes
2)Common procurement vocabulary (CPV)

18100000

3)Quantity or scope

an estimated 76,576 individual items are used within Wales per annum
Estimated value excluding VAT: 873 960 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 15 Lot title: Zoned Impervious Reinforced High Performance Surgical Gowns Large X Long

1)Short description

Single use zoned reinforced high performance surgical gown in size Large X Long
2)Common procurement vocabulary (CPV)

18100000

3)Quantity or scope

an estimated 6096 individual gowns are used within Wales per annum
Estimated value excluding VAT: 58 228 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 16 Lot title: Zoned Impervious Reinforced High Performance Surgical Gowns X Large X Long

1)Short description

Single use zoned impervious reinforced high performance surgical gown in size X Large X Long
2)Common procurement vocabulary (CPV)

18100000

3)Quantity or scope

an estimated 14470 individual gowns are used within Wales per annum
Estimated value excluding VAT: 138 189 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 17 Lot title: Zoned Impervious Reinforced High Performance Surgical Gowns XX Large X Long

1)Short description

Single use zoned impervious reinforced high performance surgical gown in size XX Large X Long
2)Common procurement vocabulary (CPV)

18100000

3)Quantity or scope

an estimated 1472 individual gowns are used within Wales per annum
Estimated value excluding VAT: 15 129 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 18 Lot title: Zoned Impervious Reinforced High Performance Surgical Gowns XXX Large

1)Short description

Single use zoned impervious reinforced high performance surgical gown in size XXX Large
2)Common procurement vocabulary (CPV)

18100000

3)Quantity or scope

an estimated 14066 individual gowns are used within Wales per annum
Estimated value excluding VAT: 75 624 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 19 Lot title: Impervious Reinforced High Performance Surgical Gowns (Range of Sizes)

1)Short description

Single use impervious reinforced high performance surgical gowns in various sizes and styles
2)Common procurement vocabulary (CPV)

18100000

3)Quantity or scope

an estimated 2876 individual items are used in Wales per annum
Estimated value excluding VAT: 23 871 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 20 Lot title: Standard Performance Surgical Gowns (Range of Sizes)

1)Short description

Single use standard performance surgical gowns in sizes M, L, XL and XXL
2)Common procurement vocabulary (CPV)

18100000

3)Quantity or scope

an estimated 443,878 individual items are used within Wales per annum
Estimated value excluding VAT: 2 779 361 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 21 Lot title: Standard Performance Surgical Gown XLarge X Long

1)Short description

Single use standard performance surgical goown in size X Large X Long
2)Common procurement vocabulary (CPV)

18100000

3)Quantity or scope

an estimated 30,620 individual gowns are used within Wales per annum
Estimated value excluding VAT: 213 102 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 22 Lot title: Standard Performance Surgical Gown XXLarge X Long

1)Short description

Single use standard performance surgical gown in size XXLarge X Long
2)Common procurement vocabulary (CPV)

18100000

3)Quantity or scope

an estimated 756 individual gowns are used within Wales per annum
Estimated value excluding VAT: 5 595 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 23 Lot title: Basic Surgical Face Mask Type II

1)Short description

Basic Surgical Face Mask Type II
2)Common procurement vocabulary (CPV)

18100000

3)Quantity or scope

An estimated 2000 individual masks are used in Wales per annum
Estimated value excluding VAT: 240 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 24 Lot title: Type II & Type IIR Anti-Fog Face Sheild Surgical Face Masks

1)Short description

Mask, Face, Surgical, Pleated, Tie On, Anti-Fog Face Shield, Type II
Mask, Face, Surgical, Pleated, Tie On, Anti-Fog Face Shield, Type IIR
Mask, Face, Surgical, Pleated, Ear Loop, Anti-Fog Face Shield, Type IIR
2)Common procurement vocabulary (CPV)

18100000

3)Quantity or scope

an estimated 53237 individual items are used within Wales per annum
Estimated value excluding VAT: 138 119 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 25 Lot title: Type II & Type IIR Anti-Fog Surgical Face Masks

1)Short description

Mask, Face, Surgical, Pleated, Tie On, Anti-Fog, Type II
Mask, Face, Surgical, Pleated, Tie On, Anti-Fog, Type IIR
2)Common procurement vocabulary (CPV)

18100000

3)Quantity or scope

an estimated 33030 individual items are used in Wales per annum
Estimated value excluding VAT: 25 419 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 26 Lot title: Type II & Type IIR Surgical Face Masks

1)Short description

Mask, Face, Surgical, Pleated, Tie On, Type II
Mask, Face, Surgical, Pleated, Tie On, Type IIR
Mask, Face, Surgical, Pleated, Ear Loop, Type IIR
2)Common procurement vocabulary (CPV)

18100000

3)Quantity or scope

an estimated 685,570 individual items are used within Wales per annum
Estimated value excluding VAT: 122 529 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 27 Lot title: FFP3 Cone Style Unvalved Respirator Surgical Face Mask

1)Short description

Mask, Face, Surgical, Cone-Style, Respirator Unvalved, Elastic Head Band, FFP3
2)Common procurement vocabulary (CPV)

18100000

3)Quantity or scope

an estimated 70 individual masks are used within Wales per annum
Estimated value excluding VAT: 209 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 28 Lot title: FFP2 Pouch Style Unvalved Respirator Surgical Face Mask

1)Short description

Mask, Face, Surgical, Pouch-Style, Respirator Unvalved, Elastic Head Band, FFP2
2)Common procurement vocabulary (CPV)

18100000

3)Quantity or scope

an estimated 8s individual masks are used within Wales per annum
Estimated value excluding VAT: 148 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 29 Lot title: FFP3 Pouch Style Unvalved Respirator Surgical Face Mask

1)Short description

Mask, Face, Surgical, Pouch-Style, Respirator Unvalved, Elastic Head Band, FFP3
2)Common procurement vocabulary (CPV)

18100000

3)Quantity or scope

an estimated 300 individual masks are used within Wales per annum
Estimated value excluding VAT: 966 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 30 Lot title: FFP3 Unvalved & Valved Respirator Surgical Face Masks

1)Short description

Mask, Face, Surgical, Respirator Unvalved, Elastic Head Band, FFP3
Mask, Face, Surgical, Respirator with Valve, Elastic Head Band, FFP3
2)Common procurement vocabulary (CPV)

18100000

3)Quantity or scope

an estimated 2750 individual masks are used within Wales per annum
Estimated value excluding VAT: 25 795 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

The contracting authority reserves the right to request parent company guarantees of financial liability.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As set out in the contract documents
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

None specified saved that in the case of consortia or other grouping of more than one legal entity, one party must act as prime contractor.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As set out in the contract documents
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Suppliers Instructions How to Express Interest in this Tender~: 1. Register your company on the eSourcing portal (this is only required once) – Browse to the eSourcing Portal: https://etenderwales.bravosolution.co.uk and click the link to register – Accept the terms and conditions and click ‘continue’ – Enter your correct business and user details – Note the username you chose and click ‘Save’ when complete – You will shortly receive an email with your unique password (please keep this secure) 2. Express an Interest in the tender – Login to the portal with the username/password – Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) – Click on the relevant PQQ/ ITT to access the content. – Click the ‘Express Interest’ button at the top of the page. – This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box 3. Responding to the tender – Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) – You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification – Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT – There may be a mixture of online & offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

Candidates are requested to Provide their profile in GPS-sid4gov as follows: – Candidates should register on GPS-sid4gov and submit their GPS-sid4gov company profile for publication to the system. Candidates already registered on GPS-sid4gov must ensure that information is up to date and provide their profile number when responding to this advert. – Where access to GPS-sid4gov is unavailable, please contact the GPS-sid4gov helpdesk(https://sid4gov.cabinetoffice.gov.uk/).

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As pre requirements to complete profile or registration with Sell2Wales – see III.2.1 for more information on how to complete information.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As pre requirements to complete GPS-sid4gov profile or registration with Sell2Wales – see III.2.1 for more information on how to complete information.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 10: and maximum number 30
Objective criteria for choosing the limited number of candidates: As set out in the contract documents
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Price. Weighting 80

2. Quality. Weighting 20

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

AW4570
IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

25.9.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The Contracting Authority intends to use an eTendering system in this procurement exercise:
1. If and when this requirement is offered for tender, this may be done in whole or in part via electronic means using the internet.
2. The contracting authority is not bound to award a contract in whole or part.
3. The contracting authority will not bear the tender costs of any of the tenderers.
4. In reference to I.1.9 (Variants) to the extent permitted, if at all, in the tender documents.
5. Prospective suppliers should note that NHS Shared Services Partnership – Procurement Services is acting on behalf of participating NHS organisations in Wales.
6.The authority reserves the right to award via a series of lots which are specified within the advert and reserves the right to amend or include additional lots within the tender. The authority reserve the right to evaluate each lot as a separate contract, it will, however, also factor into any tender evaluation any additional value or benefit from the potential award of multiple lots.
7. The contracting authority is seeking 4 year contract to the value of GBP 1 307 544 per annum
IV.3.2) Previous publication(s) concerning the same contract
yes
Prior information notice
Notice number in the OJEU: 2013/S 039-061843 of 20.2.2013

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: We would refer you to Regulation 32 and 47 of the Public Contract Regulations 2006 (as amended)
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:2.9.2013