Think Family Support Service West Sussex

Think Family Support Service West Sussex

The Think Family Support Service (TFSS) which will deliver intensive intervention, via a key worker model, to 72 families in Chichester, Horsham and Mid-Sussex.

UK-Chichester: Social work and related services

2013/S 043-068828

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

West Sussex County Council
County Hall
For the attention of: Claire Lefort
PO19 1RG Chichester
UNITED KINGDOM
Telephone: +44 3302228554
E-mail: claire.lefort@westsussex.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Think Family Support Service (TFSS)
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 25: Health and social services
Main site or location of works, place of delivery or of performance: West Sussex
NUTS code UKJ24

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

The Think Family Support Service (TFSS) which will deliver intensive intervention, via a key worker model, to 72 families in Chichester, Horsham and Mid-Sussex.
II.1.6)Common procurement vocabulary (CPV)

85300000, 85312310, 85312400, 85322000, 85312300, 85323000

II.1.7)Information about Government Procurement Agreement (GPA)
II.1.8)Lots
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The Service being tendered for is The Think Family Support Service (TFSS) which will deliver intensive intervention, via a key worker model, to 72 families in Chichester, Horsham and Mid-Sussex. However, the Service Provider may be required to deliver, to more than 72 families at the intensive level and deliver services of low and moderate intervention, across the whole of West Sussex.
Estimated value excluding VAT:
Range: between 720 000 and 13 500 000 GBP
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Suppliers Instructions How to Express Interest in this Tender~: 1. Register your company on the eSourcing portal (this is only required once) – Browse to the eSourcing Portal: https://westsussex.bravosolution.co.uk and click the link to register – Accept the terms and conditions and click ‘continue’ – Enter your correct business and user details – Note the username you chose and click ‘Save’ when complete – You will shortly receive an email with your unique password (please keep this secure) 2. Express an Interest in the tender – Login to the portal with the username/password – Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) – Click on the relevant PQQ/ ITT to access the content. – Click the ‘Express Interest’ button at the top of the page. – This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box 3. Responding to the tender – Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) – You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification – Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT – There may be a mixture of online and offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates: As detailed in the tender documentation
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

15.3.2013 – 11:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The Contracting Authority intends to use an eTendering system in this procurement exercise.
In response to The Department of Communities and Local Government’s (DCLG) national programme to address the needs of 120,000 ‘Troubled Families’ West Sussex County Council established the ‘Think Family Expansion Programme’ (TFEP).
The Service being tendered for is The Think Family Support Service (TFSS) which will deliver intensive intervention, via a key worker model, to 72 families in Chichester, Horsham and Mid-Sussex. However, the Service Provider may be required to deliver, to more than 72 families at the intensive level and deliver services of low and moderate intervention, across the whole of West Sussex.
It is the view of the County Council that TUPE does not apply to this Framework at this time. However, if, as a result of a variation to this Agreement, including but not limited to the provision of additional services, a Relevant Transfer under TUPE of employees of the Council, of another local authority or of another service provider arises, the parties shall meet to discuss and agree all aspects of such arrangements and vary the contract accordingly.
The contract value per annum is estimated to be a range of between £144,000 and £2.7million. Over five years that equates to a total of £720,000 to £13,500,000.
The lower contract value range per annum is calculated based on 36 families being delivered in year 1 and 36 in year 2, a total of 72 families over 2 years. It is acknowledged that half of the families may not be turned around in year 1 and the other half in year 2, however, for the purposes of calculating the contract values this principle has been used.
The upper contract value indicates the maximum number of families that may be worked with should the scope of the service be expanded across West Sussex. It is based on the maximum potential number of families identified in West Sussex as requiring interventions at all levels, 583 in year 1 and 582 in year 2 a total of 1165 families over 2 years (for further detail refer to clause 1.6 of the Specification).
The figures calculated includes the Reward Payment that potentially could be earnt for successful delivery against the DCLG’s targets.
No guarantee or commitment as to the initial and future value of any work arising from this contract can be given. All contract figures are based on the requirements for West Sussex County Council alone, this contract is not available to other authorities.
This is a non-mandatory OJEU notice for a Part B Service. The procedure adopted is akin to the Restricted procedure, for further details refer to the tender documentation.
To register for further details and to submit a tender you are required to register on line at: https://westsussex.bravosolutions.co.uk

There will be a Bidders’ Briefing session at County Hall Chichester from 14:00 to 16:00 Tuesday 5th March 2013. To register interest in attending the briefing, please register on the West Sussex eSourcing Portal.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:25.2.2013