Third Party Catering Services Tender Bristol

Third Party Catering Services Tender Bristol

The scope of the contact will be to provide an agreed range of wholesome, healthy and value for money catering services. Suppliers will provide ‘drop-off’ catering service (cold buffet/sandwiches) delivered directly to University venues.

United Kingdom-Bristol: Catering services

2014/S 051-085458

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

University of Bristol
1-9 Old Park Hill
For the attention of: Matthew Coote
BS2 8BB Bristol
Telephone: +44 1173317294
Fax: +44 1179251311

Internet address(es):

General address of the contracting authority:

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

Third Party Catering Services
II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 17: Hotel and restaurant services
NUTS code UKK11

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 5
Duration of the framework agreement

Duration in years: 3

II.1.5)Short description of the contract or purchase(s)

The University of Bristol is seeking to introduce ‘partnership’ agreements with catering suppliers who would be able to provide a distinctive range of high quality food styles, which would both complement the current internal catering offering and also align to our food safety, sustainability and ethics policy frameworks. This approach will enable the University to regulate the provision of catering suppliers and, at the same time, enable Hospitality Services to provide its customers with a range of comparable high street catering services that meet the discerning and diverse needs of our community.
The University is located in approx 300 buildings throughout the city, with the main precinct being located in the Clifton area. The Veterinary School is located approximately 20 miles from central Bristol at the village of Langford in Somerset.
The scope of the contact will be to provide an agreed range of wholesome, healthy and value for money catering services. Suppliers will provide ‘drop-off’ catering service (cold buffet/sandwiches) delivered directly to University venues, aimed at in-house meetings i.e the orders are delivered to and collected from clients’ offices, or a venue within the University precinct.
This service will be provided year round, Monday – Sunday, 7.30am – 8.00pm (to include bank holidays and university closure days). The Supplier must be available to take orders and administer bookings year-round, Monday-Friday 8.00am – 6.00pm. Orders will be placed directly by end users at the University by issuing a purchase order via the University’s online marketplace, Science Warehouse. Suppliers will therefore be expected to maintain catalogues in the marketplace, and must be able to accept orders via this method.
The contract shall NOT include:
– The provision of alcohol
– The provision of hot food
– Cooking or food preparation on site
The contract shall be awarded for an initial period of 12 months, with the option to extend up to a maximum term of 3 years.
II.1.6)Common procurement vocabulary (CPV)


II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The full scope for this contract will be outlined in the Invitation to Tender (ITT) documents
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

A parent company guarantee may be required.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

See Invitation to Tender (ITT) documents
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and serveral liability.
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: See Pre Qualification Questionnaire (PQQ).
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: See Pre Qualification Questionnaire (PQQ).
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
See Pre Qualification Questionnaire (PQQ).
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 1: and maximum number 5
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

9.4.2014 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

Interested parties must register their interest on the University’s online tender portal, ProContract at the following link:

You will be required to download, complete and submit the Pre Qualification Questionnaire by the deadline specified in Section IV.3.4.
The Contracting Authority will not shortlist any supplier to be invited to tender where any of the reasons detailed in Section 23(1) of UK Statutory Instrument 2006 No.5 ‘The Public Contract Regulations 2006′ are deemed to apply.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: In accordance with our obligations under UK Statutory Instrument 2009/2992 ‘The Remedies Directive’, the University will observe a minimum 10 calendar day Standstill Period at the point information on the outcome of the tender process is communicated to tenderers.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:10.3.2014