Thurrock Council Electoral Printing Tender
Thurrock Council electoral services is seeking tenders for print services from suitably experienced companies for design and production of election printing and canvassing printing.
United Kingdom-Grays: Electoral forms
Section I: Contracting authority
I.1)Name and addresses
Postal address: Civic Offices, New Road, Grays, Essex RM17 6SL
NUTS code: UKH32 Thurrock
Postal code: RM17 6SL
Country: United Kingdom
Contact person: Margaret Gozna
Telephone: +44 1375652401
I.4)Type of the contracting authority
Section II: Object
II.1.2)Main CPV code
II.1.3)Type of contract
Thurrock Council electoral services is seeking tenders for print services from suitably experienced companies for design and production of election printing and canvassing printing. It is not considering print management companies.
The contract term is 4 years with the option to extend for up to a further 12 months.
II.1.5)Estimated total value
II.1.6)Information about lots
II.2.3)Place of performance
Thurrock Council, Civic Offices, New Road Grays, Essex, ENGLAND, RM17 6SL.
II.2.4)Description of the procurement:
This will be a two-stage restricted tender. The first stage will comprise of pre-qualification questions (PQQ) together with some further questions about resources (staff skills and competencies), support technology and equipment and quality assurance systems.
Bidders shortlisted will then be invited to the second stage, which will include a range of quality questions relating to the requirements of Thurock’s electoral services team. 49 councillors are elected by thirds every year. A fallow year (no local election) then occurs. Number of wards = 20, typically 16-17 wards are elected per year for a local election (unless a combined election):
• South Basildon and East Thurrock constituency — 18 000 properties, 34 000 electors;
• Thurrock constituency — 52 000 properties, 90 000 electors;
• total properties = 70 102;
• total electors = 123 329.
The typical election schedule is detailed below and Thurrock participates in national elections: parliamentary elections and referendum, plus local by-elections. As a unitary authority we do not participate in county council elections.
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
The need for printing electoral materials is an ongoing requirement. The contract will run initially for 4 years with the option to extend for a further 12 months, during which time it will be retendered.
II.2.9)Information about the limits on the number of candidates to be invited
Need for bidders to understand the electoral process and the specialist nature of this printing and have staff who are suitably knowledgeable and trained in this niche aspect of forms printing, should limit number of submissions.
II.2.10)Information about variants
II.2.11)Information about options
II.2.13)Information about European Union funds
N.B. The Council can only accept online tenders. Therefore bidders need to register as a prospective supplier on oracle by visiting the Council’s website and following the links to business and supplying goods and services to the Council — Contract Opportunities —How to apply.
Section III: Legal, economic, financial and technical information
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
Electoral printing is a specialist area, where observation of data security and GDPR is essential. Although bidders do not have to be members of associations such as the association of electoral administrators or similar, it is important that bidders understand fully the requirements of this type of printing and distribution.
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.2.3)Information about staff responsible for the performance of the contract
Section IV: Procedure
IV.1.1)Type of procedure
IV.1.8)Information about the Government Procurement Agreement (GPA)
IV.2.2)Time limit for receipt of tenders or requests to participate
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Section VI: Complementary information
VI.1)Information about recurrence
VI.2)Information about electronic workflows
Postal code: RM17 6SL
Country: United Kingdom
VI.5)Date of dispatch of this notice: